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Compliance Within Lawson M3 John Chandler Product Management - Financials

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Presentation on theme: "Compliance Within Lawson M3 John Chandler Product Management - Financials"— Presentation transcript:

1 Compliance Within Lawson M3 John Chandler Product Management - Financials

2 Page 2 Copyright © Lawson Software. Presentation GAM

3 Page 3 Copyright © Lawson Software. Presentation GAM The Lawson Product Offering

4 Page 4 Copyright © Lawson Software. Presentation GAM The Lawson Industry Offer

5 Page 5 Copyright © Lawson Software. Presentation GAM With Focus on Specific Markets…....wherever our customers choose to operate…..

6 Page 610/01/2014 Copyright © Lawson Software. Presentation GAM Global Integrated Financials for IFOs - Introduction SuppliersSuppliers CustomersCustomers The order flow The logistic flow The financial flow Procurement Production planning Sales & order Receipt handling Production Warehouse/ Distribution Accounts payable General ledger Accounts receivable Monitor the Performance of other flows Managing the financial flow

7 Page 710/01/2014 Copyright © Lawson Software. Presentation GAM Providing information – to internal/external customers Managing the financial supply chain M3 Financials - supporting our Customers Allowing users to work in ways that they wish Using technology for efficient financial processes

8 Page 8 Copyright © Lawson Software. Presentation GAM Disclaimer regarding future product discussion This presentation includes information about future development plans of the Lawson Product Development organization. By providing this update, Lawson is not promising to develop, deliver or market any specific product, functionality or service. Lawson makes no representations or warranties about the contents of this document, and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose. Further, Lawson reserves the right to change its future products or services offerings at any time without obligation to notify anyone of these changes. Customers under maintenance are not specifically entitled to anything on the roadmap or what is included in this presentation. Disclaimer regarding use of screen shots in this presentation This presentation has been prepared to demonstrate a variety of ways that Lawson software applications and tools can be set up and utilized by customers. The screen shots provided may not be standard, out-of-the-box reports, but may require your organization to engage Lawson Professional Services in order for the applications or tools to work as shown.

9 Page 9 Copyright © Lawson Software. Presentation GAM M3 Financials and Compliance Financial Reporting….…Introduction – Company….. Business Processes…. Accounting Transactions……SummaryAudit Trail…..

10 Page 1010/01/2014 Copyright © Lawson Software. Presentation GAM Compliance - sometimes we get mail on this topic

11 Page 1110/01/2014 Copyright © Lawson Software. Presentation GAM Compliance - sometimes we get mail on this topic

12 Implementing Compliance in Movex

13 Page 13 Copyright © Lawson Software. Presentation GAM Disclosure ControlsInternal Controls Designed to ensure that required disclosed information is recorded, processed, summarized, and reported within the time periods specified by the SEC. Include controls and procedures to help ensure that the required disclosed information is accumulated and communicated to management to allow timely decisions regarding required disclosure. Controls that pertain to the preparation of financial statements for external purposes that are fairly presented in conformity with generally accepted accounting principles. Preservation Controls Designed to ensure that all audit records, material financial transactions, related communications, working papers, and other data, is preserved, protected from alteration, and readily available. Understanding the Law The Sarbanes-Oxley Act established new and enhanced standards for corporate accountability, as well as severe penalties for corporate wrongdoing. Good corporate governance and ethical business practices are now the law. Primary Areas of Regulation under Sarbanes-Oxley

14 Page 14 Copyright © Lawson Software. Presentation GAM SEC Corporate responsibility for the financial reporting process

15 Page 15 Copyright © Lawson Software. Presentation GAM Sarbanes-Oxley – Relevant Sections Section 404 –Requires management to annually: State their responsibility for establishing and maintaining an adequate internal control structure and procedures for financial reporting Conduct an assessment of the effectiveness of the companys internal controls and procedures for financial reporting –Requires the independent auditor to: Attest to managements assertion (requires a framework such as COSO) Section 409 –Real Time Disclosures: Issuers are required to disclose to the public, on an urgent basis, information on material changes in their financial condition or operations. These disclosures are to be presented in terms that are easy to understand supported by trend and qualitative information of graphic presentations as appropriate.

16 Page 16 Copyright © Lawson Software. Presentation GAM Section 302 Certifications…….. Certifications must include: –CEO and CFO have reviewed the periodic filing and to their knowledge, information provided presents fairly the financial results of the company. –CEO and CFO have established and maintain disclosure controls and procedures that ensure that all material information is made known to them. –CEO and CFO have evaluated the effectiveness of the disclosure controls and procedures as of 90 days prior to the date of the periodic report and presented their conclusions in the report. –CEO and CFO have disclosed all internal control deficiencies and any fraud, whether or not significant, that involves management or other employees who have a significant role in the companies internal controls. –Statement of whether the company has established a Code of Ethics for senior financial officers. –Other miscellaneous items.

17 Page 17 Copyright © Lawson Software. Presentation GAM Control Environment Sets tone of organization-influencing control consciousness of its people. Factors include integrity, ethical values, competence, authority, responsibility. Foundation for all other components of control. Risk Assessment Risk assessment is the identification and analysis of relevant risks to achieving the entitys objectives - forming the basis for determining control activities. Monitoring Assessment of a control systems performance over time. Combination of ongoing and separate evaluation. Management and supervisory activities. Internal audit activities. Information and Communication Pertinent information identified, captured and communicated in a timely manner. Access to internal and externally generated information. Flow of information that allows for successful control actions from instructions on responsibilities to summary of findings for management action. Control Activities Policies/procedures that ensure management directives are carried out. Range of activities including approvals, authorizations, verifications, recommendations, performance reviews, asset security and segregation of duties. COSO – Internal Control Framework

18 Page 18 Copyright © Lawson Software. Presentation GAM COSO – A Framework for Internal Control Financial Reporting…….

19 Page 19 Copyright © Lawson Software. Presentation GAM Primary Areas of Focus …….after analysing Risk and determining the Control Environment Control Activities –Completion of the documenting of internal controls –Testing and implementing internal controls –Sustaining internal control implementations –Implementation of system based controls Information and Communication –Financial Reporting from one database –Timely distribution of information Monitoring –Timely review of reports –Internal audit function –Proactive notification of material events

20 Page 20 Copyright © Lawson Software. Presentation GAM An accountability structure for Sec. 404 compliance

21 Page 21 Copyright © Lawson Software. Presentation GAM Internal Controls at every level in the business Business Hierarchy Supported by Systems and Software Responsible Company/GroupBusiness Strategy & Policies IT Infrastructure; Board of Directors; CEO; CFO; CIO Business ProcessesIntegrated Application Software Operational Plans & Budgets CIO; Process Owners Accounting Transactions Integrated Financial Modules Job Instructions Process Owners; CFO; CIO; Controller; Users Financial StatementsPeriodic Accounting Process Integrated Reporting Tools CFO; CIO; Analysts Monitoring and Auditing Testing and Validation Proof of Control Shareholders; Board; CFO; Auditors

22 Page 22 Copyright © Lawson Software. Presentation GAM System Access is controlled First level. Log-on network -User id -Password/fingerprints

23 Page 23 Copyright © Lawson Software. Presentation GAM Enterprise Level Controls…………… The term entity-level controls as used in this document describes aspects of a system of internal control that have a pervasive effect on the entitys system of internal control such as: controls related to the control environment –for example, managements philosophy and operating style, integrity and ethical values; board or audit committee oversight; and assignment of authority and responsibility controls over management override the company's risk assessment process centralized processing and controls, including shared service environments; controls to monitor results of operations controls to monitor other controls, including –activities of the internal audit function –the audit committee, and –self-assessment programs; controls over the period-end financial reporting process; and policies that address significant business control and risk management practices. The terms company-level and entity-wide are also commonly used to describe these controls.

24 Page 24 Copyright © Lawson Software. Presentation GAM System Foundation Suite Ensures and manages the essential applications and functions necessary to run, operate and secure the M3 Enterprise Management System. Combines an industry standard, open run-time environment with tools for managing deployment, security and performance for all M3 Applications. Modules Include:- Application Foundation, Workplace Foundation, Web Application Foundation Java-based solutions like M3 score very high with respect to openness transparency and platform independence. Jürgen Schmitt - PEPPERL+FUCHS

25 Page 25 Copyright © Lawson Software. Presentation GAM System Foundation Suite Application Foundation –Contains central supporting application functions, security and features that operate and ensure the management of the M3 Product Line. –The framework the underlying foundation for M3 applications and modules. Workplace Foundation –Provides the underlying foundation to enable Workplace portal with configuration, layout and access functionality Web Application Foundation –Platform for M3 modules for web user interface, integration, tools and e-Commerce. –Provides a rich web application deployment environment, and ensures mission critical support and allows companies to enable new innovations.

26 Page 26 Copyright © Lawson Software. Presentation GAM The M3 Application Foundation Modules M3 Foundation –Security Management –Field Audit Trail –Job Scheduler –Output Management Environment Manager Solutions M3 Foundation contains central supporting application functions, security and features that operate and ensure the M3 Enterprise Management System. It is a well crafted framework that is the underlying foundation for M3 applications and component groups. Signature Features Highly scalable Reliable processes management Secure and traceable

27 Page 27 Copyright © Lawson Software. Presentation GAM M3 Financials and Compliance Financial Reporting….…Introduction – Company….. Business Processes…. Accounting Transactions……SummaryAudit Trail…..

28 Page 28 Copyright © Lawson Software. Presentation GAM Internal Controls at every level in the business Business Hierarchy Supported by Systems and Software Lawson Product Company/GroupBusiness Strategy & Policies IT Infrastructure; M3 Foundation M3 Life Cycle Management Business ProcessesIntegrated Application Software Operational Plans & Budgets M3 Product Suite Accounting Transactions Integrated Financial Modules Job Instructions M3 Financial Applications Financial StatementsPeriodic Accounting Process Integrated Reporting Tools M3 Report Writer LBI for M3 Auditors – Internal/External Testing and Validation Proof of Control Field Audit Trail Financial Audit Report

29 Page 29 Copyright © Lawson Software. Presentation GAM Access First level. Log-on network -User id -Password/fingerprints Second level. Log-on to M3 -User id -Password

30 Page 30 Copyright © Lawson Software. Presentation GAM Effective Internal Controls – for any business It is the responsibility of management to safeguard the assets and liabilities of the business – so its normal part of business life It is also the management's job to maintain a system of internal controls over the financial reporting process to ensure that the financial statements will be reliable. The objective of internal control over financial reporting (ICFR) is to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles (GAAP). The purpose of the evaluation of ICFR is to provide management with a reasonable basis for its annual assessment as to whether any material weaknesses in ICFR exist as of the end of the fiscal year.

31 Page 31 Copyright © Lawson Software. Presentation GAM Effective Internal Controls – Two Basic Questions 1) Do my employees understand what they need to do to properly prepare external financial reports? 2) What information do I need to make sure they have done those things? The SEC's new management guidance suggests considering these two fundamental questions in three steps. –Step 1 - Identify Financial Reporting Risks and the Controls that address them. –Step 2 – Do your Controls work in practice? –Step 3 – Reporting your conclusions on overall effectiveness and deficiencies. –

32 Page 32 Copyright © Lawson Software. Presentation GAM Overall Finance Function Transaction Management Purchase to Pay Details Order to CashHire to Retire Record to Report Business Support Business Risk Process Controls and Business Transactions Systems and Tools for checking and validation Development of People within the Processes Business Functions Processes Sub Processes

33 Page 33 Copyright © Lawson Software. Presentation GAM Access First level. Log-on network -User id -Password/fingerprints Second level. Log-on to M3 -User id -Password Third level. Access to function in M3

34 Page 34 Copyright © Lawson Software. Presentation GAM Overall Finance Function Transaction Management Purchase to Pay ProcurementAccounts Payable Travel & Entertainment Accounting Order to CashHire to RetireRecord to Report Business SupportBusiness Risk Business Functions Processes Sub-Process Controls and Business Transactions Sub-systems and Tools for checking and validation Development of People within the Process and sub processes

35 Page 35 Copyright © Lawson Software. Presentation GAM Control RiskControl ObjectiveActivity CompletenessMaterialAccrual of transactionopen liabilities not recorded Invoices accrued after closing Issue: Invoices go to field and AP is not aware of liability. Example: Accounts Payable Process

36 Page 36 Copyright © Lawson Software. Presentation GAM Evaluation and Assessment of the ICFR….. Identifying Financial Reporting Risks and Controls –a. Identifying Financial Reporting Risks –b. Identifying Controls that Adequately Address Financial Reporting Risks –c. Consideration of Entity-Level Controls –d. Role of Information Technology General Controls –e. Evidential Matter to Support the Assessment Evaluating Evidence of the Operating Effectiveness of ICFR –a. Determining the Evidence Needed to Support the Assessment –b. Implementing Procedures to Evaluate Evidence of the Operation of ICFR –c. Evidential Matter to Support the Assessment Multiple Location Considerations –Same country or different countries

37 Page 37 Copyright © Lawson Software. Presentation GAM Here is my Balance Sheet … where is the Risk ?

38 Page 38 Copyright © Lawson Software. Presentation GAM Financial Reporting Risks and their related Controls. Key is knowledge of your business As applied to the generally accepted accounting principles that apply to your financial reporting Risk factors inherent in your business, both internal and external Risks in the way you authorize, process and record transactions that are reflected in the financial statements. Your company's vulnerability to fraud How do your entity-level controls relate to financial reporting elements? –With what level of precision do they operate? –Is there more than one control that addresses the same financial reporting risk? If so, which one provides the most efficient way for you to evaluate how well it works? Is the control automated? –If so, how sturdy are the relevant IT controls? Or is the control manual – –If so, what is the risk of human error? NOT every control within a particular process needs to be identified –only those that adequately address financial reporting risks

39 Page 39 Copyright © Lawson Software. Presentation GAM Minimizing Risk in Financial Reporting Incorrect numbers or values –Profits under or over stated by a material amount –Liabilities under stated by a material amount –Assets over stated by a material amount Incorrect presentation of accounts –Impairment adjustments not charged to reserves –Incorrect reporting framework – IFRS v US GAAP Numbers or values are misinterpreted Errors in assumptions made in preparing numbers/values Analysis of data used incorrect/flawed

40 Page 40 Copyright © Lawson Software. Presentation GAM How much evidence is needed ?

41 Page 41 Copyright © Lawson Software. Presentation GAM Reporting if the Internal Controls are working … 1. Evaluation of Control Deficiencies 2. Expression of Assessment of Effectiveness of ICFR by Management 3. Disclosures about Material Weaknesses 4. Impact of a Restatement of Previously Issued Financial Statements on Managements Report on ICFR 5. Inability to Assess Certain Aspects of ICFR

42 Page 42 Copyright © Lawson Software. Presentation GAM M3 Financials and Compliance Financial Reporting….…Introduction – Company….. Business Processes…. Accounting Transactions……SummaryAudit Trail…..

43 Page 43 Copyright © Lawson Software. Presentation GAM Internal Controls at every level in the business Business Hierarchy Supported by Systems and Software Lawson Product Company/GroupBusiness Strategy & Policies IT Infrastructure; M3 Foundation M3 Life Cycle Management Business ProcessesIntegrated Application Software Operational Plans & Budgets M3 Product Suite Accounting Transactions Integrated Financial Modules Job Instructions M3 Financial Applications Financial StatementsPeriodic Accounting Process Integrated Reporting Tools M3 Report Writer LBI for M3 Auditors – Internal/External Testing and Validation Proof of Control Field Audit Trail Financial Audit Report

44 Page 44 Copyright © Lawson Software. Presentation GAM Integrated Business Processes SuppliersSuppliers CustomersCustomers The order flow The logistic flow The financial flow Procurement Production planning Sales & order Receipt handling Production Warehouse/ Distribution Accounts payable General ledger Accounts receivable Monitor the performance of other flows Manage the financial flow

45 Page 45 Copyright © Lawson Software. Presentation GAM Access First level. Log-on network -User id -Password/fingerprints Second level. Log-on to M3 -User id -Password Third level. Access to function in M3 Fourth level. Access to values -Customer -Supplier -Division -Cost center -etc

46 Page 46 Copyright © Lawson Software. Presentation GAM Integrated Financial Solution…as presented in Sales Procurement Rental Contracts Logistics Sales Orders Service Orders Project Orders Maintenance Orders Fixed Assets Time Recording General Ledger Accounts Payable Accounts Receivable Human Resources

47 Page 47 Copyright © Lawson Software. Presentation GAM Integrated Financial Solution…the database schema Procurement Rental Contracts Logistics Sales Orders Service Orders Project Orders Maintenance Orders Fixed Assets Chart of Accounts FCHACC Supplier Master CIDMAS Purchase Orders MPHEAD Fixed Asset Master FFASMA Customer Master File OCUSMA Bank Accounts CBANMA Customer Orders OOHEAD Item Master MITMAS Service Agreements SSAGRH

48 Page 48 Copyright © Lawson Software. Presentation GAM Update General Ledger 1) ProgramGLS040 2) CheckGLS036 3) Inventory ValuationCAS180 Accounting and Reporting for - Inventory Accounting Transactions FCR040 Daily Processes 1) Inventory RecordsFunctionMMS901 2) Create AccountingFunctionCAS ) Update GLFunctionCAS960 Accounting For Logistics CINACC

49 Page 49 Copyright © Lawson Software. Presentation GAM M3 Financial Core File Structure with Update Process

50 Page 50 Copyright © Lawson Software. Presentation GAM MWOPTR CPO…/ CPOCAW FGLEDG MITTRA CRACTR Stock Transaction. Display History (MWS070) MO Operation. Display Transactions (PMS095) Internal Account Entry.Display (CAS303) Order Costing. Display/ WO Costing. Display (CAS310/ CAS305) Internal Account Entry. Create (CAS950) Internal Account Entry. Transfer To FIN (CAS960) WO Operation. Display Transactions (MOS095) MMOPTR CINACC Audit Trail from the GL to the Logistics files Internal Account Entry. Open (CAS300) General Ledger. Display Transactions (GLS210)

51 Page 51 Copyright © Lawson Software. Presentation GAM Accounting and Reporting Flows – Sales Revenues Daily Processes 1) Invoice CustomersFunctionOIS180 2) Update FinancialsFunctionOIS196 3) Create Sales Statistics Accounting Transactions OINACC Update General Ledger 1) ProgramGLS040 2) CheckGLS036 3) Audit TrailOIS680 Accounting Transactions FCR040

52 Page 52 Copyright © Lawson Software. Presentation GAM Account Builder… CRS395 ….controls all accounting

53 Page 53 Copyright © Lawson Software. Presentation GAM Financial Reporting and Accounting Transaction Flows Accounting Setups 1)OI20-971DIM ) OI20-971DIM ) CA60-910DIM11410 General Ledger – A/C )INT/TFR XXX,XXX.nn 2)INT/TFR X,XXX.nn 3)INV/ADJ XX,XXX.nn

54 Page 54 Copyright © Lawson Software. Presentation GAM General Ledger – A/C )INT/TFR XXX,XXX.nn 2)INT/TFR X,XXX.nn 3)INV/ADJ XX,XXX.nn GL Balances – Period ) A/C 4010 X,XXX,XXX,XXX 2) A/C 4020 X,XXX,XXX 3) A/C 4030 X,XXX,XXX Report Writer 1) SalesEUR X,XXX,XXX,XXX 2) COGSEUR Y,YYY,YYY,YYY 3) EBITEUR X,XXX,XXX Financial Reporting – The Process Flow On-Line Reporting The GL Balance File

55 Page 55 Copyright © Lawson Software. Presentation GAM M3 Financials and Compliance Financial Reporting….…Introduction – Company….. Business Processes…. Accounting Transactions……SummaryAudit Trail…..

56 Page 56 Copyright © Lawson Software. Presentation GAM Internal Controls at every level in the business Business Hierarchy Supported by Systems and Software Lawson Product Company/GroupBusiness Strategy & Policies IT Infrastructure; M3 Foundation M3 Life Cycle Management Business ProcessesIntegrated Application Software Operational Plans & Budgets M3 Product Suite Accounting Transactions Integrated Financial Modules Job Instructions M3 Financial Applications Financial StatementsPeriodic Accounting Process Integrated Reporting Tools M3 Report Writer LBI for M3 Auditors – Internal/External Testing and Validation Proof of Control Field Audit Trail Financial Audit Report

57 Page 57 Copyright © Lawson Software. Presentation GAM Business Reporting Supply Chain External Financial Reporting Business Operations Internal Financial Reporting Investment and Lending Analysis Processes Participants Auditors Trading Partners Investors Financial Publishers and Data Aggregators Regulators Software Vendors Management Accountants Companies

58 Page 58 Copyright © Lawson Software. Presentation GAM Internal Controls over the Process of Financial Reporting The process is designed and maintained by the management of a company to provide reasonable assurance about the reliability of financial reporting. –External customers –Internal customers Effective internal control over financial reporting is vital to the proper recording of base accounting transactions and the preparation of reliable financial reports. Such a control process has to be comprehensive and will involve employees at all levels (and all locations) throughout a company. It will include those who keep accounting records, prepare and disseminate accounting policies, and monitor systems, as well as people working in a variety of operating roles.

59 Page 59 Copyright © Lawson Software. Presentation GAM GL Balances – Period ) A/C 4010 X,XXX,XXX,XXX 2) A/C 4020 X,XXX,XXX 3) A/C 4030 X,XXX,XXX Financial Reporting – The Process Flow On-Line Reporting Report Writer 1) SalesEUR X,XXX,XXX,XXX 2) COGSEUR Y,YYY,YYY,YYY 3) EBITEUR X,XXX,XXX Statutory accounts 1)TurnoverEUR XXX,XXX,XXX 2) EBITEUR X,XXX,XXX 3) EPSEUR XXX.YY The GL Balance File

60 Page 60 Copyright © Lawson Software. Presentation GAM This Year Profit and Loss – Pro-Forma Turnover Profit before Tax Cost of Sales Gross Profit/Loss Financial Income/Expenses Other Operating Costs Last Year Operating Profit/Loss Taxation Profit after Tax IAS M3 Module – RGR for Financial Reporting 23;xx,xxx,xxx 12; xx,xxx,xxx 1; 11; 16; 17; 18; 36 xxx,xxx,xxx xx,xxx,xxx 16; 17; 36 xx,xxx,xxx

61 Page 61 Copyright © Lawson Software. Presentation GAM Text

62 Page 62 Copyright © Lawson Software. Presentation GAM My numbers are correct … where is the Risk ?

63 Page 63 Copyright © Lawson Software. Presentation GAM Inventory and WIP By: Warehouse Product Group Location Ageing etc

64 Page 64 Copyright © Lawson Software. Presentation GAM Finance – Inventory or Stock Valuation

65 Page 65 Copyright © Lawson Software. Presentation GAM Accounts Receivable By: geography/country customer type currency ageing/forecast business segment

66 Page 66 Copyright © Lawson Software. Presentation GAM Finance – DSO Days Sales Outstanding

67 Page 67 Copyright © Lawson Software. Presentation GAM Finance – Exception report top Overdue customers

68 Page 68 Copyright © Lawson Software. Presentation GAM M3 Financials and Compliance Financial Reporting….…Introduction – Company….. Business Processes…. Accounting Transactions……SummaryAudit Trail…..

69 Page 69 Copyright © Lawson Software. Presentation GAM Internal Controls at every level in the business Business Hierarchy Supported by Systems and Software Lawson Product Company/GroupBusiness Strategy & Policies IT Infrastructure; M3 Foundation M3 Life Cycle Management Business ProcessesIntegrated Application Software Operational Plans & Budgets M3 Product Suite Accounting Transactions Integrated Financial Modules Job Instructions M3 Financial Applications Financial StatementsPeriodic Accounting Process Integrated Reporting Tools M3 Report Writer LBI for M3 Auditors – Internal/External Testing and Validation Proof of Control Field Audit Trail Electronic Signatures Financial Audit Report

70 Page 70 Copyright © Lawson Software. Presentation GAM Implementing Compliance in Movex

71 Page 71 Copyright © Lawson Software. Presentation GAM Master Files and Field Audit Trail (FAT) Several laws, compliance rules require that important files can be monitored regarding changed items, new items and deleted items.

72 Page 72 Copyright © Lawson Software. Presentation GAM Field Audit Trail – FAT Enhanced

73 Page 73 Copyright © Lawson Software. Presentation GAM Re-design of Field Audit Trail – FAT Enhanced 1.Start FAT manager.

74 Page 74 Copyright © Lawson Software. Presentation GAM Field Audit Trail – FAT Enhanced 1.We want to audit the MSRESP field. Select the MSRESP field. The fields are listed in alphabetical order.

75 Page 7510/01/2014 Copyright © Lawson Software. Presentation GAM New Role Based Security – SES400….replaces SES003..

76 Page 7610/01/2014 Copyright © Lawson Software. Presentation GAM SES401 – Connects Users and Functions (via Roles)

77 Page 7710/01/2014 Copyright © Lawson Software. Presentation GAM MNS410 Connects Users to their Process Roles…

78 Page 78 Copyright © Lawson Software. Presentation GAM Text nnnnn

79 Page 79 Copyright © Lawson Software. Presentation GAM Text nnnnn

80 Page 8010/01/2014 Copyright © Lawson Software. Presentation GAM Enable Lawson Document Archive as a shortcut The electronic images are automatically stored and indexed into the Lawson Document Archive solution You can enable this as a short-cut onto your desktop

81 Page 81 Copyright © Lawson Software. Presentation GAM The PDF documentation of the change is stored in DAF You can search for document by a variety of criteria

82 Page 82 Copyright © Lawson Software. Presentation GAM Text nnnnn

83 Page 83 Copyright © Lawson Software. Presentation GAM From the Document Archive

84 Page 84 Copyright © Lawson Software. Presentation GAM Page 1 of 2 – the signature of person making change

85 Page 85 Copyright © Lawson Software. Presentation GAM Page 2 of 2 – the details of the change recorded…….

86 Page 86 Copyright © Lawson Software. Presentation GAM M3 Audit & Reconciliation Reports – 1 of 2 Already available…. –APS500 – Accounts Payable listing –ARS500 – Accounts Receivable listing –APS580 – Goods Received Not Invoiced –CAS515 – Inter Division Delivered to…. –CAS520 – Inter Division Received by…. –CAS530 – Inventory Reconciliation –GLS218 – GL Balance File – on-line Audit Trail –GLS940 – GL Balance File Analysis and VerificationGLS940 – GL Balance File Analysis and Verification –GLS960 – Voucher Number Check –GLS965 – Journal Number Check –GLS970 – Transaction File Check –GLS975 – Voucher Balance Check –GLS980 – GL Balance File Audit Report Include these reports on the Job Scheduler…??…

87 Page 87 Copyright © Lawson Software. Presentation GAM Other audit trails – proving financials – 2 of 2 Delivered with Heart Beat delivery….. –GLS940 – GL Balance File Analysis and Verification …. Details to follow – ATE-13.1 Environment

88 Page 8810/01/2014 Copyright © Lawson Software. Presentation GAM GLR - Balance File Analysis…GLS940….

89 Page 89 Copyright © Lawson Software. Presentation GAM M3 Financials and Compliance Financial Reporting….…Introduction – Company….. Business Processes…. Accounting Transactions……SummaryAudit Trail…..

90 Page 90 Copyright © Lawson Software. Presentation GAM Compliance is always about people and systems By itself… software can never make a company compliant! Compliance Certificate It is your company processes and the way they are used that are compliant Our ambition is that M3 Applications can support your efforts to be compliant

91 Page 91 Copyright © Lawson Software. Presentation GAM Financial Compliance – The metaphor 1 of 2 Lawson would like to deliver a half-filled binder......or Database. Table of Contents 1.Accounting plan 1.Chart of account and accounting setups 2.Accounting instructions 2.Storage plan and information flows 1.Data base model over financial areas 2.Graphic overview over the financial system 3.Information flows 4.Verification chains 5.Archiving plans 3.Business processes 1.Daily activities 2.Period activities 3.Year end activities 4.Process for interim financial reporting 5.Process for annual finacial reporting

92 Page 92 Copyright © Lawson Software. Presentation GAM Financial Compliance – The metaphor – 2 of 2 4.Organizational Rules & Procedures 1.Authorization of supplier invoices 2.Organization for interim reporting 3.Organization for annual reporting 5.Software log 1.Used software – installed log 2.Implemented changes 3.Audit log - descriptions

93 Page 93 Copyright © Lawson Software. Presentation GAM Core Ledger Update Financial Structure

94 Page 94 Copyright © Lawson Software. Presentation GAM Supporting Documentation

95 Page 95 Copyright © Lawson Software. Presentation GAM Financial Processes supported by M3 Functions…

96 Page 96 Copyright © Lawson Software. Presentation GAM Internal Controls at every level in the business Business Hierarchy Supported by Systems and Software Lawson Product Company/GroupBusiness Strategy & Policies IT Infrastructure; M3 Foundation M3 Life Cycle Management Business ProcessesIntegrated Application Software Operational Plans & Budgets M3 Product Suite Accounting Transactions Integrated Financial Modules Job Instructions M3 Financial Applications Financial StatementsPeriodic Accounting Process Integrated Reporting Tools M3 Report Writer LBI for M3 Auditors – Internal/External Testing and Validation Proof of Control Field Audit Trail Financial Audit Report

97 Page 97 Copyright © Lawson Software. Presentation GAM Simpler is Better


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