Presentation on theme: "Employee & Manager Self Service Overview"— Presentation transcript:
1 Employee & Manager Self Service Overview EMPLOYEE EMPOWERMENT THROUGH TECHNOLOGY
2 Empowerment through Self Service AgendaWhy ADP?Empowerment through Self ServiceAccessing the Web SiteNavigating the Web SiteAll About MEExploring My Team
3 Why ADP Workforce Now?Existing Human Resources Information System (HRIS) was outdated; not web based and lack functionality to meet our needs and the needs of our workforceADP provides the technology to support Human Resources, to grow with our workforce and to allow efficiencies within our department to provide additional services to our workforceSupports our goal to empower our workforce through self- service (updating personal information, accessing benefit time, reviewing pay advice, W2s, etc)For Managers - direct access to team members’ informationThe ability to run reportsFully Secure and unlimited access 24/7 – Anywhere / anytime – including Mobile access
4 ADP Mobile Solutions?For Apple® iPhone® users, download the free ADP® Mobile Solutions app from the App Store or iTunes®.Use your existing ADP user ID and password to get started.For users of Android™, BlackBerry®, or other Apple devices, point your mobile browser to https://mobile.adp.com.
11 The Menu Bar – Home PageThe Home page is divided into sections. For example, on this Home page, you can see Company News and Announcements. The Forms section has links to frequently used forms. In the Company Events section, you can learn about events such as a new volunteer program.Now let’s take a look at what’s available through the Resources menu.Note: Our Web site contents may vary.
13 Navigating the Web Site – ADP Workforce Now Home Page Now let’s look at how to navigate our Web site. During the presentation, I’ll show you a sample employee record. This record does not contain real employee information.The ADP Workforce Now Home page, which contains information about our company and links to various documents, has been customized for our company.Note: Our Web site contents may vary.
14 Navigating the Web Site – Logo and Links The top of the Home page is customized with our company logo and colors. On the right side, you can click Preferences to choose your Language, Content, Communication, and Security preferences. Click Support for 24/7 access to the Support window. Always remember to click Log out when you’re done.Let’s take a look at the Support window.Note: Our Web site contents may vary.
15 Navigating the Web Site – Support Window The Support window contains links to helpful documentation and learning resources. You can even search for more specific information.Click Support again to hide the Support window.Note: Our Web site contents may vary.
16 Navigating the Web Site – Menu Bar On the menu bar, you’ll use the Home, Resources, and Myself menus (top left) to access various areas.The icons (top middle) give you access to the Message Center, the Calendar, and My Profile.The Global Search field (top right) allows you to search for people or activities, and the magnifying glass icon provides advanced options for the People search.Let’s begin by taking a closer look at the Home page.Note: Our Web site contents may vary.
17 Viewing My ProfileClick the My Profile icon on the menu bar to display a business card with your information. This information also displays in our company directory.Let’s take a look at the company directory now.Note: Our Web site contents may vary.
18 Viewing the Company Directory You can access the company directory from the Global Search field, where you see the words “search directory,” or by clicking the magnifying glass icon.You can also use your mobile device to find colleagues and their contact information. Then, tap your device to directly call them or send them an message.Note: Our Web site contents may vary.
19 The Resources Menu – Accessing Company Information The Resources menu provides access to company information, including company policies, frequently asked questions (FAQs), the Forms Library, and tools and references.Let’s look at Company Policies.Note: Our Web site contents may vary.
20 Accessing Online HelpYou can access online Help anywhere in ADP Workforce Now by clicking the Help icon. Online Help displays information that is relevant to the page that you are viewing.For example, you can click the Help icon on the Directory Search page and access the Company Directory Search Tasks Help. Then, you can read or print the Help topic on how to use the Advanced Search or Quick Search.Note: Our Web site contents may vary.
21 Searching Online HelpYou can also use the Help Search field to search for any Help content.For example, if you need to know how to set up a direct deposit, enter set up direct deposit in the Help Search field and click the magnifying glass icon.Then, click any title to view the topic.Note: Our Web site contents may vary.
22 Accessing an ActivityIn the Global Search field, you can also search for a specific Employee Self Service activity.Activities are actions that you can perform, such as reviewing your pay statements. Click Activity to begin your search.Note: Our Web site contents may vary.
23 Accessing an Activity (Continued) Let’s look at an example of an Activity search. When you enter pay in the Global Search field, you get two results – Pay Rates and Pay Statements.You can navigate to either page by clicking one of the links.Note: Our Web site contents may vary.
25 Myself > Personal Information Under Personal Information, you can view or update your profile, contact information, dependents and beneficiaries, addresses, and emergency contacts.Let’s look at the Profile page.If your company does not have Benefits, your employees will not see Dependents & Beneficiaries.Note: Our Web site contents may vary.
26 Myself > Personal Information > Profile The Profile page has four tabs. On the Personal Information tab, you can add a preferred name or nickname, or upload your photograph. If any information is incorrect and you cannot update it yourself, contact your practitioner.Note: Our Web site contents may vary.
27 Myself > Personal Information > Profile (Continued) On the Demographic Information tab, you can update information such as whether you are a tobacco user.Note: Our Web site contents may vary.
28 Myself > Personal Information > Profile (Continued) The Custom Fields tab is customized for our company’s needs. In this example, the Custom Fields page is used to view or enter an employee’s uniform size.Note: Our Web site contents may vary.
29 Myself > Personal Information > Profile (Continued) The last tab on the Profile page is Veteran Information. You can view your veteran status here.Note: Our Web site contents may vary.
30 Myself > Personal Information > Contact Now let’s see the type of information that you can access when you select Contact.Note: Our Web site contents may vary.
31 Myself > Personal Information > Contact (Continued) This is the Contact page. Here you can view and update your addresses and phone numbers for work or home.Note: Our Web site contents may vary.
32 Myself > Personal Information > Addresses Let’s look at the Addresses page next.Note: Our Web site contents may vary.
33 Myself > Personal Information > Addresses (Continued) Here is the Addresses page. Use this page to view or update your personal addresses or your work location.Note: Our Web site contents may vary.
34 Myself > Personal Information > Emergency Contact Finally, let’s look at the Emergency Contact page.Note: Our Web site contents may vary.
35 Myself > PayUnder Pay, you can access your pay information. Let’s look at the Pay Rates page.Note: Our Web site contents may vary.
36 Myself > Pay > Pay Statements Now let’s look at the Pay Statements page.You can also use your Mobile device to view pay statements up to the last five pay periods, including earnings, deductions, and direct deposits.If your company uses ADP ALINE PayCard services, your employees can also use their mobile devices to view pay card balances and recent transactions, and to locate nearby ATMs that are free of surcharges.Note: Our Web site contents may vary.
37 Myself > Pay > Pay Statements (Continued) The Pay Statements page displays your pay statements and pay adjustments. You can view your pay statements as images of paychecks as shown, or select View as Table to view your pay information organized in a table.Note: Our Web site contents may vary.
38 Myself > Pay > Pay Statements (Continued) You can click View Check to see a PDF version of your pay statement.Note: Our Web site contents may vary.
39 Myself > Pay > Direct Deposit Now let’s look at the Direct Deposit page.Note: Our Web site contents may vary.
40 Myself > Pay > Direct Deposit (Continued) Use the Direct Deposit page to add or change direct deposit information.You can deposit the full amount of your paycheck, a designated part of it, or the remaining balance after deposits have been made into other accounts. Before you add a new account for direct deposits, click the Help icon and read the instructions.Note: Our Web site contents may vary.
41 Myself > Pay > W-2/1099s Now let’s see what Form W-2 or Form 1099 information you can view.Note: Our Web site contents may vary.
42 Myself > Time Off > Time Off Balances (Continued) On the Time Off Balances page, you can see your remaining balance of time off and the amount of scheduled and taken time off.You can also see how much time off you’ve earned as of the date that you enter in the As Of field.Note: Our Web site contents may vary.
43 Myself > Pay > W-2/1099s Now let’s see what Form W-2 or Form 1099 information you can view.Note: Our Web site contents may vary.
44 Myself > Pay > W-2/1099s (Continued) On the W-2/1099s page, you can view your Form W-2, Form W-2C, or Form 1099 annual wage and tax statements.Note: Our Web site contents may vary.
45 Myself > Pay > Tax Withholdings Now let’s look at the Tax Withholdings page.Note: Our Web site contents may vary.
46 Myself > Pay > Tax Withholdings (Continued) The last page under Pay is Tax Withholdings. Click Federal to view and manage your federal tax withholding information.Note: Our Web site contents may vary.
47 Myself > Development Under Development, you can track your education, licenses and certifications, previous employers, language, skills, memberships, awards, and training.Let’s take a look at the Education page.Note: Our Web site contents may vary.
48 Myself > Employment Under Employment, you can view or edit job profiles, employment information, and time position information.Let’s take a look at the Job Profiles page.Note: Our Web site contents may vary.
49 Myself > Employment > Job Profiles The Job Profiles page displays two tabs – Position and Status.On the Position tab, you can view information such as your job title, home department, location, and manager. If any of this information is incorrect, contact your practitioner.Note: Our Web site contents may vary.
50 Myself > BenefitsUnder Benefits, you can view or edit your benefit enrollments.You can also use your mobile device to view:Benefits information, including benefit plan details, coverage, deductions, current elections, and pending or future elections. Those of you with Apple® mobile devices can also enter notes and store two benefit card photographs.If using ADP Flexible Spending Account (FSA) Services: Flexible spending account information, including account name, balances, annual goal amounts, claims and payment information, and year-to-date payroll contributionsIf using ADP 401(k) Services: 401(k) plan balances, plan details, contribution rate, personal return rate, and investment funds and deferral percentagesSelect Enrollments to get started.Note: Our Web site contents may vary.
51 Myself > Benefits > Enrollments (Continued) On the Benefits Statement page, the Benefits As Of field defaults to today’s date. During open enrollment, you may want to print a benefits statement as of a future date. To print a statement, click Print in the upper-right corner.Note: Our Web site contents may vary.
52 Myself > Benefits > Enrollments (Continued) On the Enrollments page, you can also compare benefit plans. For example, you might want to see the difference in cost if you were to change coverage levels. Or, during open enrollment, you might want to compare plans to see which plan will best fit your needs.To compare plans, click Compare Benefit Plans.Note: Our Web site contents may vary.