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PREDICT and ITACS Briefing for AAEI Annual Conference

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Presentation on theme: "PREDICT and ITACS Briefing for AAEI Annual Conference"— Presentation transcript:

1 PREDICT and ITACS Briefing for AAEI Annual Conference
FDA Office of Regulatory Affairs Office of Regional Operations Division of Import Operations & Policy Systems Branch June 2, 2009

2 Topics PREDICT (Predictive Risk-based Evaluation for Dynamic Import Compliance Targeting) Entry data quality, and why it really will matter with PREDICT ITACS (Import Trade Auxiliary Communications System)

3 PREDICT Predictive Risk-based Evaluation for Dynamic Import Compliance Targeting
Purpose: Improve import screening and targeting to Prevent the entry of adulterated, misbranded, or otherwise violative goods Expedite the entry of non-violative goods Method: Replace the admissibility screening portion of FDA’s legacy electronic system for processing import entries.

4 OASIS Operational and Administrative System for Import Support
Legacy system operating 24/7 FDA-wide since 1998 The only system in the Federal government which exchanges import admissibility data with U.S. Customs & Border Protection in real time Provides -- Electronic screening of entry lines Workflow management for entry reviewers, inspectors, and compliance officers Generation of notices regarding admissibility decisions

5 Workload: Import entry lines, in millions (excluding mail and baggage)

6 Electronic Transactions FDA district entry reviewer
Import Entry Lines OASIS PN screening – food Prior Notice Center Customs Entry filer foods Firms, product code foods others PREDICT 801(a) screening Yes OK? No “FDA review” message “May proceed” message FDA district entry reviewer Review? No Yes

7 FDA district entry reviewer
Field exam FDA district entry reviewer Initial action? ??? Good Results? Bad Documents requested by FDA Sample, analyze “May proceed” message Detain w/o physical exam Detain Compliance action Release with comment Compliance Officer Release Entry filer IB release

8 PREDICT method Use automated data mining and pattern discovery
Utilize open-source intelligence Provide automated queries of Center databases where relevant (i.e., registration and listing, marketing approval status, low-acid canned food scheduled processes, etc.) 1 of 2

9 PREDICT method Improve the “hit” rate for exams and samples by –
Scoring each entry line on the basis of risk factors and surveillance requirements Increase the number of automated, real-time, risk-based “may proceed” decisions, thereby giving entry reviewers more time to evaluate higher-risk lines For those lines not given an automated “may proceed,” providing reviewers with the line scores and the reasons for those scores 2 of 2

10 Examples of source data for PREDICT screening rules
Results of field exams and sample analyses of previous entries Results of facility inspections, foreign and domestic Ratings of inherent product risks Accuracy of product and facility coding by entry filers 1 of 2

11 Examples of source data for PREDICT screening rules
Data anomalies within the current entry Admissibility history with respect to the manufacturer, exporter, importer, and consignee for the current product (at industry and more specific levels) Open source intelligence pertaining to the manufacturer, foreign locale, product, etc. 2 of 2

12 Pilot test Began June 4, 2007 Covered 32,696 lines of seafood entering at five ports within Los Angeles District Limited electronic interface with OASIS allowed PREDICT to screen and to issue “may proceeds” Reviewers presented with line scores and background information in PREDICT application Reviewers used OASIS to enter their decisions and workflow assignments

13 “Hit rates” Field Exams Sample Analyses

14 Violation Significance Index
Field Exams Sample Analyses

15 Effective rates – Automated “may proceed”
FY 2006 Control PREDICT The effective rate is lower than the individual line rate because of a business rule which requires that if any one line of an entry does not receive a “may proceed,” all lines will be held.

16 Timeline NOTE: Timeline is not to scale. FY 2005 - 2007 FY 2008
July 2005 Sept 2007 Jan 2008 Oct 2008 Mar 2009 July 2009 Oct 2009 Simulation testing PHASE 1 Iterative prototype development Pilot test Pilot test evaluation MARCS Imports v.1.0 UAT Performance evaluation PHASE 2 Migration to production environment PHASE 3 Operation and expansion to additional rules PHASE 2 detail: Scale up Development of automated database look ups Expansion to full product set with limited rule set Project becomes program NOTE: Timeline is not to scale.

17 MID Customs’ manufacturer identification
Receiving inconsistent MIDs for the same foreign facility is a serious data quality issue for FDA. Current record: 75 different MIDs for one facility Typical case: 6 different MIDs for one facility Submitting a different MID for an established, site-specific facility will cause PREDICT to view the facility as new, and the entry line’s risk score will be substantially elevated. The long-term solution is to replace the MID with a unique, reproducible identifier such as DUNS.

18 Entry reviewer workload
Entry lines not given a “may proceed” by PREDICT go to an entry reviewer for manual processing. “In” box

19 Affirmations of compliance
Affirmations of compliance are data elements submitted voluntarily to FDA to expedite the entry review process. For example: New drug application number Device “510(k) clearance” number National drug code (NDC) Radiological health product report accession number

20 Without PREDICT: Affirmations of compliance
OASIS cannot utilize affirmations of compliance to do automated lookups in Center databases for marketing status. OASIS sends nearly all entry lines for low-acid canned foods and for medical products to entry reviewers (no system “may proceeds”).

21 With PREDICT: Affirmations of compliance
With accurate and complete affirmations of compliance (NDA, ANDA, PMA, 510(k), NDC numbers, etc.), PREDICT can do the automated lookups for marketing status. If an automated lookup fails, the entry line will be forwarded to a reviewer for manual processing.

22 Importers and Filers When PREDICT comes online, the quality of the data you submit to FDA will count more than ever. Importers need to work closely with filers to ensure data quality. Poor data quality or missing data will increase the risk scores for your entry lines. Filers’ data error rates will be available to the public through the Freedom of Information Act. Higher risk scores increase the likelihood of examination and/or sampling by FDA.

23 ITACS Import Trade Auxiliary Communications System
Internet portal for entry filers to Check the status of individual entries/lines Submit documents and link them to specific entries/lines Provide availability information for targeted shipments Submitted documents will be readily available to entry reviewers To be pilot tested in Los Angeles concurrently with PREDICT beta testing

24 ITACS screenshot examples
Entry line status Document submission Availability of product for inspection

25 Entry line status

26 Document submission

27 Availability of product for inspection

28 Questions?

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