Presentation on theme: "NURSE Corps Scholarship Program NCSP"— Presentation transcript:
1 NURSE Corps Scholarship Program NCSP 2013 – 2014 ApplicationU.S. Department of Health and Human ServicesHealth Resources and Services AdministrationBureau of Clinician Recruitment and ServiceDivision of Nursing and Public Health
2 (with HPSA Specification) NCSP Purpose(with HPSA Specification)Legislative Authority: Section 846 (d) of the Public Health Service Act, as amended USC 297 n (d) Purpose The purpose of the NURSE Corps Scholarship Program (NCSP) is to provide scholarships to nursing students in exchange for a minimum 2 year full-time service commitment to work at an eligible Critical Shortage Facility (CSF) located in a primary care or mental health, Health Professional Shortage Area (HPSA).NCSP participants must provide clinical service in a health care facility with a critical shortage of nurses located in a State or U.S. Territory. We will go into detail regarding what constitutes a CSF later in the presentation.
3 NCSP Benefits Scholarship NCSP provides tuition and required fees, along with an additional one-time per contract year, annual payment for other reasonable costs associated with the nursing programStipendNCSP recipients receive a monthly stipendServiceNCSP provides nurses with an opportunity to increase access to care by working a minimum of two years with underserved populations in an eligible Critical Shortage Facility (CSF) located in a federally designated primary or mental health Health Professional Shortage Area (HPSA)
4 NCSP EligibilityTo be eligible for a scholarship, by the application due date, all NCSP applicants must be:A U.S. citizen (either U.S. born or naturalized) or U.S. National; and Lawful Permanent ResidentEnrolled or accepted as a full or part time student in one of the following accredited nursing degree programs:Associate Degree of School of NursingCollegiate School of NursingDiploma School of NursingRN-BSN, RN-NP, non-nursing bachelor’s to NP Bridge ProgramAttend a nursing school or program located in a State or U.S. TerritoryStart the nursing degree program on or before September 30, 2013i. AN ASSOCIATE DEGREE SCHOOL OF NURSING - A department, division, or other administrative unit in a junior college, community college, college, or university which provides primarily or exclusively a two-year program of education in professional nursing and allied subjects leading to an associate degree in nursing or to an equivalent degree and is an accredited program;ii. A COLLEGIATE SCHOOL OF NURSING - A department, division, or other administrative unit in a college or university which provides primarily or exclusively a bachelor of arts, bachelor of science, bachelor of nursing, graduate degree in nursing, or to an equivalent degree, and including advanced training related to such program of education provided by such school and is an accredited program; oriii. A DIPLOMA SCHOOL OF NURSING - A school affiliated with a hospital or university, or an independent school, which provides primarily or exclusively a program of education in professional nursing and allied subjects leading to a diploma or to equivalent training and is an accredited program, andc. Attend a nursing school or program located in a State or US TerritoryStudents attending schools outside of these geographic areas are not eligible for Nursing Scholarships, even though they may be citizens of the United States.
5 NCSP Ineligibility You are ineligible if you: Have any judgment liens against your property arising from a debt owed to the United States;Have a breach of a prior service obligation;Have judgment lien(s) arising from Federal debt;Have an existing service obligation;Are excluded, debarred, suspended, or disqualified by a Federal Agency;Enrolled in a LPN program, self-paced study programs (on-line), bridge programs that are not RN to BSN, RN-NP, or non-bachelors’ nursing – NP, dual degree programs
6 NCSP Ineligibility (cont’d) Have a history of not honoring prior legal obligations, as evidenced by one or more of the following factors:Defaulted on a prior service obligation to the Federal government, a State or local government, or other entity;Defaulted on any Federal payment obligations or non-Federal payment obligations; orWrite off of any Federal or non-Federal debt as uncollectible.Have a history of not honoring a prior legal obligation as evidenced by one of the following:Default on a prior service obligation to the Federal government, a State or local government, or other entity, even if the applicant subsequently satisfied that obligation through service, monetary payment or other means;Default on any Federal payment obligations (e.g., Health Education Assistance Loans, FHA Loans, Federal income tax liabilities, federally guaranteed/insured loans such as student or home mortgage loans, etc.) or non-Federal payment obligations (e.g., court-ordered child support payments); orWrite off of any Federal or non-Federal debt as uncollectible.Please be advised that a credit and excluded parties list system check will be performed as part of the application process.
7 Scholarship Selection Funding is based on several factors:Availability of fundsSelection factorsFunding preferences
8 Scholarship Selection Factors Financial needQualified applicants with the greatest financial need (i.e., applicants with an Expected Family Contribution (EFC) between $0 and $5,550)*Academic performanceQualified applicants who demonstrate the ability to excel and maintain an acceptable level of academic standing in schoolEssay questionsQualified applicants who demonstrate a thorough commitment to a career in nursing; interest/motivation in providing care to underserved communities; and relevant work experience and/or activitiesAcademic and Personal Recommendation/Evaluation lettersCurriculum Vitae (CV)/Resume*Please note: Applicants with an EFC greater than $5,550 are still ELIGIBLE, however, they do not receive funding preference and would only receive funding after applicants from the preference groups are funded.5550 is the EFC limit for students to qualify for Pell Grants which are need basedTranscripts/GPA/Course taken are evaluatedAcademic performance, essays, recommendation letters, and the CV/Resume are reviewed and scores are assigned based on evaluation criteria from HRSA staff
9 Scholarship Funding Preferences There is a funding preference for applicants with the greatest financial need. The financial need is based on the Expected Family Contribution (EFC) of $0 - $5,550, which is provided on the applicant’s Student Aid Report (SAR).First Funding Preference - Qualified applicants who have an EFC of $0-$5,550 and are enrolled or accepted for enrollment in an accredited diploma, undergraduate nursing program or Master’s level nurse practitioner program as full-time students.Second Funding Preference - Qualified applicants who have an EFC of $0-$5,550 and are enrolled or accepted for enrollment in an accredited graduate nursing program other than a Master’s level nurse practitioner program as full-time students (e.g., Doctor of Nursing Practice programs, certified nurse midwives, certified registered nurse anesthetists, or clinical nurse specialists)Third Funding Preference - Qualified applicants who have an EFC of $0-$5,550 and are enrolled or accepted for enrollment in an accredited diploma, undergraduate or graduate nursing program as part-time students*undergraduate meaning ADN, BSN, Nursing DiplomaHistorically, the high volume of applicants from the first funding preference has precluded the NCSP from funding applicants from the Second and Third Funding Preference. We expect this trend to continue
10 Service ObligationAs an NCSP participant, your NCSP contract requires:Minimum of 2 years at an eligible critical shortage facility (CSF)*Recipients fulfill their NCSP service commitment within the United States, the District of Columbia, the Commonwealth of Puerto Rico, the Territory of Guam, the Commonwealth of the Northern Marianas, the U.S. Virgin Islands, the Territory of American Samoa, the Republic of Palau, the Republic of the Marshall Islands, or the Federated States of MicronesiaFull-time (or if approved by the Secretary, part-time) clinical service in a public or private facility with a critical shortage of nurses located in a State*Please note: The designation and definition of a CSF is subject to change; and you are expected to work in the capacity for which you were awardedIf you applied and were awarded as an NP, your service obligation is expected to be as an NP.
11 Length of Service Commitment Years of Scholarship SupportYears of Service ObligationUp to 1 Full-Time School Year( )2 Years Full-TimeUp to 2 Full- Time School Years ( )Up to 3 Full- Time School Years ( )3 Years Full-TimeUp to 4 Full- Time School Years ( )4 Years Full-TimeStress up to year of scholarship support as it pertains to the years of service obligation.
12 Critical Shortage Facilities Health Professional Shortage Areas (HPSAs)May be geographic, population, or institutionalNCSP will only use primary medical care and mental health HPSA designations and scoresFor more information on HPSA designations:To find out if a facility is located in a HPSA visit:or;(select only primary medical care or mental health).
13 Eligible Critical Shortage Facilities Ambulatory Surgical CenterIndian Health Service Health CenterCritical Access HospitalNative Hawaiian Health CenterDisproportionate Share HospitalNon-Disproportionate Share HospitalNursing HomeRural Health ClinicFederally Qualified Health Center (FQHC)Skilled Nursing FacilityPublic HospitalState or Local Public Health and/or Human Services DepartmentHome Health AgencyHospice ProgramA full description of each facility is provided in the APGNote* Please see the guidance for a description of these facilities
14 Critical Shortage Facilities NCSP participants must provide full-time (or if approved, part time) clinical services in a CSFParticipants are expected to serve in a Tier 1 category within a CSF (see next slide)NCSP participants who have to relocate to accept a position in a different geographic area will not receive a relocation incentive or reimbursementA HPSA score or designated status may change on the HPSA websiteA facility may be deemed a Tier 1 CSF at the time the NCSP participant begins nursing school but may become a Tier 3 CSF by the time the participant completes nursing schoolIf a facility has more than one designation with different scores, NCSP will use the highest scoreTIER 1-The tier’s reference HPSA score ranges are designated by the Bureau of Clinician Recruitment and Service and will be described on the next slideHPSA scores are locked as of Jan. 1 each year, once service begins the scores will not change.NCSP participants need to understand, they may need to relocate in order to meet their service obligations..
15 Critical Shortage Facilities (cont’d) Critical Access Hospital; Disproportionate Share Hospital; Federally Qualified Health Center; Indian Health Service Health Center; Public Hospital; Native Hawaiian Health Center; Rural Health Clinic; Skilled Nursing Facility; State or Local Public Health or Human Services DepartmentPrimary Care or Mental Health HPSA Score 14 or aboveTier 1Primary Care or Mental Health HPSA Score between 10 – 13Tier 2Primary Care or Mental Health HPSA Score between 0 – 9Tier 3Ambulatory Surgical Center; Nursing Home; Home Health Agency; Hospice Program; Nonprofit, Non-Disproportionate Share HospitalPrimary Care or Mental Health HPSA Score between 0-25Tier 4Ineligible facilities include, but are not limited to:Free-standing clinics that do not qualify as a facility above;Renal dialysis centers;Private practice offices;Assisted living facilities; andClinics in prisons and correctional facilities..
16 The NURSE Corps Scholarship Program provides Payment for Tuition and Eligible FeesPayment for Other Reasonable CostsA Monthly Stipend
17 Tuition & Required Fees Program year begins July 1, 2013 – June 30, 2014Tuition and required fees are paid directly to the nursing school that the awardee is attending.If attending a joint program (i.e. two institutions) tuition and fees will only be paid to the school of record on the application.NURSE Corps Scholarship Program does not pay tuition and fees for repeated coursework which has been previously covered by NURSE Corps Scholarship Program funds.The school is required to submit an invoice directly to the NURSE Corps Scholarship Program for payment of tuition and fees each academic term.Regarding the payment| of Tuition and eligible fees…The Nurse Corps Scholarship Program contract year runs| July 1st | through June 30thWhile under contract|, the Nurse Corps Scholarship Program will pay tuition| and eligible fees| directly to the nursing school| that the awardee is| or will be attendingIf attending a joint program, tuition and fees| will only be paid to the school of record| as noted on the application; Joint programs must have an official relationship. This does not mean taking a few summer courses at another institution.The Nurse Corps Scholarship Program| does not| pay tuition and fees| for coursework| which has previously been covered| by Nurse Corps Scholarship Program funds.| If forced to repeat a course| after receiving Nurse Corps Scholarship Program funding| the cost of the course| would be deducted| from the balance| of the invoice received| from the participants institution.Participant institutions| are required to submit invoices| DIRECTLY| to the Nurse Corps Scholarship Program| for payment of tuition and fees| each| academic term.| Payment| will not be sent| to an institution| unless the Nurse Corps Scholarship Program| receives an invoice from the institution| as well as requested documentation| from the participant| to verify academic standing.| Details| on how institutions should prepare invoices| will be disseminated to program participants| after they have been selected.If tuition and fees for the school year| have been paid| from another source of financial aid| (such as Pell Grants, state grants or other scholarships)| before| a student receives a notice| of an Nurse Corps Scholarship Program award,| the school| may| return payments to the funding source| and then| submit an invoice to the Nurse Corps Scholarship Program for payment.Once the term begins,| if sources of financial aid| other than student loans| have been used to pay for tuition and fees| (such as pell grants or scholarships),| the school will be instructed| to submit an invoice to the Nurse Corps Scholarship Program DEDUCTING| tuition and fee costs| that have already been covered.| If after this deduction| if there is no balance remaining for tuition and fees| the Nurse Corps Scholarship Program will NOT| remit payment for the term| as these costs have already been covered.| However,| if a balance remains,| then the Nurse Corps Scholarship Program will remit payment for the balance.We will discuss| how the Nurse Corps Scholarship Program handles invoice payments| for students |who have had| to secure student loans| later in the presentation.
18 Tuition & Required Fees (cont’d) The NCSP will pay for coursework related to the nursing degreeAll NCSP payments made to and on behalf of the participant for tuition and fees, are taxable. Participants will receive a 1099-Micellaneous Income Form detailing the amount of tuition and fee payments made on the students behalf per IRS guidelinesTuition and fees are paid for required courses in summer school sessions when (1) summer school is an academic term normally required by the school for all students in the same program and (2) the summer session is in progress during the participant’s contract periodTransfers to other academic institutions are strongly discouraged and must receive prior approvalTo receive payment for summer sessions a student must be under contract and in compliance with program requirements.Students are obligated for tuition payments based on the tuition and fee rates submitted by their school of record. Therefore IF a transfer is approved we cannot guarantee that funds will be available to cover an increase in the budgeted tuition rate
19 Other Reasonable Costs There will be an annual ORC for each contract year. The amount will be determined based on information provided by your institution.The payment will be included with your stipend which is generally in November.ORCs are reduced proportionately for students who plan to attend less than a full school year.ORCs assist in the payment of student expenses such as:BooksClinical Supplies/InstrumentsUniformsIn addition to a monthly stipend| which will be discussed shortly,| selected Nurse Corps Scholarship Program participants| will receive a one-time| OTHER REASONABLE COST| or ORC payment| for each Nurse Corps Scholarship Program per contract year.| The ORC amount| is based on information| provided by recipients’| academic institution.For students| who plan on attending school| for less than a full| academic year,| the ORC will be proportionally reducedThe ORC payment| is given to assist students| with expenses such as books,| clinical supplies,| instruments,| and uniforms.
20 StipendsFull-time students are paid a monthly stipend amount of $1, (before Federal taxes) for the school yearState and local taxes are not withheld, and students receive a W-2- Wage and Tax Statement form noting cumulative stipend payments for the yearStipends may be stopped if:A student is repeating coursework that has already been paid for by the NCSP,Required documentation has not been received, orA full-time student become less than full-time (aside from the last academic term)Stipend payments will stop the first month any of the following occur:Degree coursework is completedGraduationThe NCSP contract endsNurse Corps Scholarship Program participants| will receive a monthly stipend| of $1,289.00| (before Federal taxes)| for the |school year.| State and local taxes| are not withheld| from these stipend payments,| and students receive| a W-2 |Wage and Tax Statement form,| noting| cumulative| stipend| payments| for the calendar year.| Just to clarify,| participants will receive both| a 1099 form noting tuition and fee payments| made directly to their institution,| AS WELL AS |a W-2 form| noting their disbursed stipend payments.Stipend payments are stopped| while a student is out of program compliance| or if required documentation| has not been received| ; and…Stipend payments will cease| the first month| any| of the following occur:Degree coursework completionGraduation,| orThe Nurse Corps Scholarship Program contract ends
21 NCSP Tax Information TUITION AND FEES The entire NURSE Corps SP award is taxableNURSE Corps SP does not withhold Federal, State or local income taxes from a NURSE Corps SP participant’s tuition and feesThe participant is responsible for taxes owed on the value of the entire award including tuition and fees. It is the participant’s responsibility to ensure that federal income tax is paid on the tuition and fee portion of the award if the IRS determines there is a tax liability.
22 NCSP Tax Information (cont’d) STIPEND AND ORCNURSE Corps SP does withhold Federal income taxes owed on the stipend payments and ORC based on information provided on the W-4, Employee’s Withholding Allowance Certificate by the participant.Adjustments to the withholding amount may be made by the participant on the W-4State and/or local taxes are not withheld from stipend and ORC payments.Each year, participants will receive a 1099-Miscellaneous Income form for amounts paid for tuition and fees and a W-2-Wage and Tax Statement form for amounts paid for stipends and ORC.NURSE Corps SP participants should consult their local tax authority regarding applicable federal, state or local taxes for which they may be liable.Participant should make sure the correct mailing address is in BMISS to avoid returned 1099’s that have gone to wrong addresses
23 Student LoansPrior to learning of their award status, participants may have to take out a student loan to cover tuition and eligible fees for the Summer and/or Fall terms of their FIRST program/contract yearWhile the loan is ultimately the scholar’s responsibility, the institution should submit an itemized invoice to the NCSP showing the amount of tuition & fees paid for with loans and other sources of fundingThe NCSP will remit payment to the institution up to the total tuition and eligible fees amount MINUS other sources of funding (i.e., grants, scholarships, gifts, personal loans)It is then incumbent upon the institution and the student to determine how any remaining credit would be applied to the student’s accountThe NCSP will NOT remit payments greater than the sum of tuition & eligible fees1.) Following the initial Summer and/or Fall terms of their NCSP contract the NCSP will not cover the student loans used to pay tuition & fees*The school may note additional sources of funding that were NOT applied to tuition and fees (for instant a housing scholarship) and this balance would NOT be deducted from the NCSP calculated payment amount
24 Student Loans-Example John Kamp was scheduled to begin nursing school at Americas University in August The tuition and fees for Fall 2013 were $15,000. Prior to learning his award status for the NCSP Scholarship program John received two other forms of financial assistance - another scholarship for $1,500 and a Federal Pell Grant for $5,000. John’s tuition and fees were due prior to the date he was notified of his NCSP scholarship award. In order to enroll as a full-time student, John had to pay his remaining balance in full so he elected to secure a student loan in the amount of $10,000.In September, after receiving the loan, paying his balance, and receiving a refund from the Financial Aid office, John is notified that he has been selected as an NCSP Scholarship recipient and should have his school invoice the NCSP program for the balance of his tuition and fees after deducting all outside scholarships/grants that were applied to his tuition. After sharing this information with his financial aid office, the university invoiced the NCSP in the amount of $8,500 which covered the balance of his tuition and fees ($15,000) MINUS his scholarship and Pell grant ($6500) and the NCSP remitted an electronic payment directly to John’s school for $8500.John contacted the NCSP because he was under the impression that the NCSP reimbursement would cover his total $10,000 loan since he used it to pay his tuition balance, and it was less than the amount of his full tuition and fees. He was informed that the NCSP will reimburse universities for student tuition and eligible fees BALANCES following the deduction of any scholarships/grants/gifts. In this case, the additional $1500 funds secured through loans were solely John’s responsibility.$15,000 tuition with $6,500 outside aid which leaves a $8,500 balance.NCSP can cover tuition even if there is an initial zero balance on his university account.School can issue invoice to NCSP and then refund the loans to the student.$10,000 loan – $8,500 school refund to student = $1,500 is cost of loan uncovered by NCSP funds
25 Program RequirementsParticipants MUST maintain their enrollment status per their contractParticipants are required to promptly notify the NCSP through the Customer Service Portal of any anticipated changes effecting enrollment status; if a change has already occurred, a letter from the school official must be submitted through the customer service portal (i.e., leave of absence, repeat coursework, transfer etc.)Prompt notification of status change may prevent a participant from falling into default statusRecipients must be in good academic standing, as defined by the nursing program, for the duration of the academic yearEnrollment Status - The scholarship recipient’s enrollment status at the time of award must be maintained throughout their participation in the program i.e. full time students must remain full time except their final academic semesterb. Notify NCSP of any changes in status - A recipient is required to notify the Nurse Scholarship Program promptly, by phone and in writing (see below), as soon as one of the following events is anticipated:• Repeat course work;• A change in the applicant's graduation date;• A leave of absence approved by the school;• Withdrawal or dismissal from school;A change from full-time student status to a less than full-time student status for participants who sign “Full-Time Student” Contracts (a change from part-time student status to less than part-time student status for participants who sign “Part-time Student” Contracts);• Voluntary withdrawal from courses during an academic term; or• A transfer to another school or program.c. Good Academic Standing - All scholarship recipients must be in good academic standing, as defined by the institution’s academic policies, for the duration of the academic year. Participants placed on academic probation will NOT be considered in good standing by the NCSP
26 Expected Number of Awards For the 2013 – 2014 school year, the NCSP is expected to be extremely competitive. The Program anticipates more applicants for scholarship awards than available funds. It is expected that approximately 300 awards will be made for the 2013 – 2014 school year.Last year there were over 15,498 people who initiated applicationsThe Nurse Corps Scholarship Program| expects to have a highly| competitive pool | of applicants | for the 2013 application cycle| and anticipates more applicants| for awards\ than available funds.| the Nurse Corps Scholarship Program| expects to make| approximately 300 new awards| for the 2013|2014 academic year
27 Before You ApplyRead the Application and Program Guidance (APG) in its entirety before proceeding with the online application to understand the contractual obligations of NCSPBe sure you have a complete understanding of the obligation to serve for a minimum of 2 years at a Critical Shortage Facility designated in a Tier 1 HPSA and the financial consequences of failing to perform that obligationProgram strongly recommends you research nursing opportunities that exist in various critical shortage facilities before applying to the programReview the list of supporting documents requiredAllow yourself an adequate amount of time to complete the application processAllow yourself an estimated 3 weeks to apply, accounting for obtaining the documents and letters of recommendation you will need.
28 Complete the Online NURSE Corps Scholarship Program 2013 Application How to ApplyApplicants should read the Application and Program Guidance(APG) in its entirety before proceeding with the online application.The application consists of the following:Online electronic NCSP applicationRequired Supporting DocumentationComplete the Online NURSE Corps Scholarship Program 2013 Application
29 Required Supporting Documents Document TypeEssay Questions – Include your application id#; Do not include any personal identifying informationProof of U.S. Citizenship or U.S. National; and Lawful Permanent Resident (e.g., copy of birth certificate, certificate of citizenship, passport, or naturalization certificateCopy of complete official Student Aid Report (SAR); not a financial report from the schoolCopy of official or unofficial transcript from the most recently completed undergraduate or graduate academic institution/program attended, including their current ; or FT academic term.Verification of Acceptance/Good Standing Report; Include your application ID #, do not include any PIIResume/Curriculum VitaeLetters of Recommendation – 1 Academic, 1 non-academic1. Completed Essay QuestionsThe applicant must provide typed responses to the three essay questions. Each response must be limited to 5000 characters or less in Times New Roman 12 font. These questions are found in the “2013 Application Checklist and Supplemental Forms”.2. Documentation of Status as a U.S. Citizen, U.S. National, or Lawful Permanent ResidentApplicants must provide proof of U.S. citizenship or status as a U.S. National or Lawful Permanent Resident. Acceptable documents include: a copy of a birth certificate, certificate of citizenship or naturalization, U.S. Passport ID page, or Green Card. A driver’s license and/or social security card are not valid proof of citizenship.3. SAR - Applicants must provide a complete copy of their Official Student Aid Report (SAR) which summarizes all the information provided on the FAFSA. The SAR will contain the applicant’s Expected Family Contribution (EFC), the number used in determining eligibility for federal student aid. The EFC should appear in the upper portion of a paper or electronic SAR in addition to a SAR ‘expiration’ or ‘valid through’ date. The NURSE Corps SP will deem partial or expired SAR submissions as incomplete. The Nurse Corps SP only accepts official SARs; any other type of document will deem the applicant ineligible. Applicants can request a copy of their official SAR from the Department of Education by calling 1‑800‑4‑FED‑AID (1‑800‑433‑3243) or via at-4. Transcripts Applicants must submit an official or unofficial transcript from the most recently completed undergraduate or graduate academic institution/program attended, including their current school. If the applicant is not currently or has not previously been enrolled in an undergraduate or graduate academic institution/program, the applicant must include a transcript reflecting at least one full time academic term of undergraduate or graduate level coursework. Otherwise, a complete high school transcript should be submitted. The uploaded transcript must be legible and include the applicant’s school name, courses taken, grades received for each course, and cumulative Grade Point Average.5. Completed Verification of Acceptance/Good Standing ReportThis form requires the applicant to provide demographic information such as name and social security number. The NCSP program uses the Verification of Acceptance/Good Standing Report to confirm the student’s enrollment and status, the start date for the academic year, expected date of graduation, grade point average, institution’s name and address, and the official contact person for the school of nursing.6. Resume/CVApplicants are required to submit an up-to-date copy of their Resume/CV7. Completed Academic Official’s Evaluation LetterApplicants must obtain an evaluation letter from a non-relative academic official such as department chair, faculty advisor, or a faculty member of their current academic nursing program (or most recent academic program). The letter should be completed on the institution’s official letterhead if allowed by institutional policy and should address the discussion points referenced in the instructions found in the “2013 Application Guidance”. The letter must have the evaluator’s name printed, title, address, and signature.8. Completed Non-Academic Evaluation LetterThe non-academic letter is used to assess the applicant’s compatibility to serve populations in the areas of greatest need in facilities with a critical shortage of nurses. The non-relative evaluator must complete the letter on official letterhead if representing an organization (if permitted by organizational policy), and cannot be written by the Academic evaluator. The letter should be completed on the institution’s official letterhead and should address the discussion points referenced in the instructions found in the “2013 Application Guidance”. The letter must have the evaluator’s name printed, title, address, and signature.
30 Required Supporting Documents (Cont’d) Document TypeCurrent Tuition and Fee ScheduleAuthorization to Release InformationService Obligation Completion Letter/Uniformed Service Member Verification Letter (if applicable)9. Current Tuition and Fee Schedule.Each applicant must provide a tuition and fees schedule for the school year or, if not yet available, the most recent tuition and fees schedule published by the school in the school catalog or on its website.10. Authorization to Release Information FormThis form authorizes HHS, and/or its contractors, to release information that identifies the applicant for purposes of obtaining the applicant’s credit report and checking whether the applicant appears on the Excluded Parties List System. It also authorizes the applicant’s school and future service entity to release information to HHS and/or its contractors.11. Service Obligation Completion Letter/Uniformed Service Member Verification Letter (if applicable)A letter on official letterhead from the entity to which the applicant’s existing service obligation is owed, indicating there is no potential conflict in fulfilling the service commitment to the NCSP and that the NCSP service commitment will be served first and/or copy of military orders
31 The Application Process It is the applicant’s responsibility to upload the online application which includes all the required supporting documents, by the application deadline of 7:30pm EST May 2, 2013; Use of PDF files are strongly recommended.The applicant must provide their applicant ID # generated by the application at the top of each document. (Do not use your name or SS#)Incomplete applications cannot be submitted for reviewOnline applications not submitted by the deadline will not be considered for fundingIf other formats are used and we are unable to open the documents, or if they are illegible, the application will be deemed incomplete. Incomplete or illegible documents will cause the application to be deemed INELIGIBLE. It is the applicants responsibility to ensure the uploaded documents meet the APG guidelines
32 The Application Process (cont’d) The information collected online will be used to score your application, with respect to funding preferencesThe information submitted in the online application should match all supporting documentationInaccurate information can result in your application receiving a low score, reducing your chances for fundingAs previously noted, applications are reviewed by health professionals, predominately from the field of nursing who use scoring criteria established by the Bureau to assign a rank score to designated applications. Following rank scoring applications are then funded based on the level of funding required, and terminal degree (50% of funding will go to NPs who will not be compared against students seeking undergraduate degrees)
33 Getting Started: The Online Application Process Register and Create an Account at https://programportal.hrsa.gov/, then complete the following sections of the online application:AssuranceEssay QuestionsEligibilitySupporting DocumentsGeneral/Background InfoSelf-CertificationDegree InfoReview & SubmitResume /CVApplicants may save information at any time and come back later to upload information. But, please remember do not click “submit” until you have reviewed ALL your documents as you will be unable to undo this action, and your application proceed to review.Applicants who may have previously registered and have accounts linked to their may have to select ‘forgot password’ to have their password reset.
34 Special Attention Areas Section 1 – Be sure to select NURSE Corps Scholarship Program when completing the application.For 508 Compliance:Title: Section 1 application landing pageDescription: image of initial page selecting program you wish to apply to
35 Special Attention Areas (cont’d) Section 2 – LoginNew Users Create An AccountBe sure to log off and click on the link in the confirmation to begin your application.If an account exists please use those established login credentialsFor 508 Compliance:Title: Section 2 Creating an Account or LoginDescription: Application page where you will create your application account or login if returning to the application
36 Special Attention Areas (cont’d) Section 9 – Degree InformationProgram start date must be before September 30, 2013For 508 Compliance:Title: Section 9 Degree InformationDescription: Applicant describes degree, school and academic dates
37 Special Attention Areas (cont’d) Section 9 – Start and End DatesFunding request start dates must be chronological starting with year 1Year 1 start date MUST be on or after July 1, 2013Be sure to check the box(s) to identify which year(s) of funding you are requestingFunding can only be chosen for sequential yearsFor 508 Compliance:Title: Section 9 part 2Description: Applicant describes academic years and requests funding yearsYou may not skip funding years requested
38 Special Attention Areas (cont’d) Section 10 - Letters of Recommendation (LOR) –You may complete your application as long as you have requested letters of recommendation.Be sure to check the status of the LOR requests to be certain they have been received.Your application is considered incomplete and may not be submitted until both LORs are uploaded.For 508 Compliance:Title: Section 10 Letters of RecommendationDescription: Applicant completes the process for requesting academic and personal LORs
39 Process To Submit Letters of Recommendation Sent to RecommenderRecommender Uploads Recommendation LetterApplicant can Submit Completed ApplicationApplicant Should Contact Recommender or Enter Contact Information to Send to New RecommenderApplicant Enters Name & Address of Recommender into the BCRS Program PortalYESNOCompleted Academic Recommendation LetterApplicants must obtain a recommendation letter from a non-relative academic official such as a department chair, faculty advisor, or a faculty member of their current academic nursing program (or most recent academic program if the applicant has not begun the nursing program).The academic official’s recommendation letter must describe his or her relationship and length of time acquainted with the applicant. The recommendation letter must be on institution letterhead containing the applicant’s name, application ID number which will be provided in the instructions of the online recommender portal, the recommender’s name, title, organization and address. The completed recommendation must then be signed and uploaded into the online recommender portal. The recommendation letter should address the three discussion points described in the instructions of the recommender online portal. The application will not be complete until the letter of recommendation has been uploaded by the official. The applicant will not be notified if the recommender does not complete the letter only if the recommender does. If the original recommender cannot provide a recommendation letter, the applicant must delete the original recommender’s name and submit the name of another official selected to complete the letter of recommendation. Once the letter has been received (uploaded into) by the portal, the application can be submitted for processing.Completed Non-Academic Recommendation LetterThe non-academic letter is used to assess the applicant’s compatibility to serve populations of greatest need. The evaluator should complete the letter on official letterhead if representing an organization.The evaluator must describe his or her relationship and length of time acquainted with the applicant. The non-academic recommendation letter must have the applicant’s name, application ID number which will be provided in the instructions of the online recommender portal, the recommender’s name, title, organization and address. The completed recommendation must then be signed and uploaded into the online recommender portal. The recommendation letter should address the discussion points described in the instructions of the recommender online portal. The application will not be complete until the letter of recommendation has been uploaded by the official. The applicant will not be notified if the recommender does not complete the letter only if the recommender does. If the original recommender cannot provide a recommendation letter, the applicant must delete the original recommender’s name and submit the name of another official selected to complete the letter of recommendation. Once the letter has been received (uploaded into) by the portal, the application can be submitted for processing. The evaluator may not be a relative of the applicant, or be the same individual who completed the Academic Recommendation letter.
40 Special Attention Areas Section 13 – Review and SubmitVerify all documents have been received and uploaded before submission.You may complete your application before Letters of Recommendation have been received, but you will NOT be able to submit.For 508 Compliance:Title: Section 13Description: Review of application section and submission of application
41 Special Attention Areas Section 14 – Submitted Landing PageVerify number of funding years requestedIf you did not check the appropriate boxes in section 9, funding requested years will not match and you will need to correct before the application deadline.You may edit your application up to the closing deadlineFor 508 Compliance:Title: Section 14 Submitted Landing PageDescription: Upon successful submission, applicant receives verification of submission and status of required documents
42 Special Attention Areas To return to any completed section of the applicationClick Home (top task bar) and then select the section to which you want to return.For 508 Compliance:Title: Home PageDescription: Applicant returns to the home page to access any section of the application
43 Application StatusApplicants will receive a receipt of submission notice once an application has been successfully submitted onlineThe application process occurs over a 3 – 4 month period. Status updates are not provided during this timeIf an applicant is selected to receive an award, he or she should receive written notice via no later than August 31, Applicants not selected for an award will be notified no later than September 30, 2013Applicants are urged to check their daily (be sure to check the spam folder) after applying to the NCSP.You will have up to seven (7) calendar days to reply via indicating acceptance of the NCSP award and submit any requested documentsCorrespondence will be sent to the address indicated in the online application. Important to check your regularly, particularly in July/August/September
44 Receiving an AwardTuition and eligible fees are paid directly to the institution via electronic payment after an invoice is received by the NCSP from the institutionNo tuition payments will be made to an individual, or for non-invoiced items (i.e., personal loans from family members)The institution is responsible for invoicing the NCSP. If the NCSP does not receive an invoice directly from the institution, no tuition payment will be sent. TUITION AND FEES WILL NOT BE PAID UNTIL THE SCHOOL SENDS AN INVOICE TO THE NCSP AND APPLICANT SUBMITS ENROLLMENT VERIFICATION AND TRANSCRIPTMonthly stipends and the one-time ORC payment are directly deposited into the recipient’s checking or savings account4. If a participant has not submitted required documentation to the NCSP each academic term (Enrollment Verification Form, updated transcript), NCSP benefits including tuition will be temporarily suspended
45 Receiving an Award (cont’d) If a new NURSE Corps SP participant has taken out a student loan to cover the cost of tuition and fees for their summer and/or fall 2013 semester(s) while waiting for notice of an NURSE Corps SP award, the student’s academic institution should supply an itemized invoice to the NURSE Corps SP showing the amount of tuition and fees paid for with that student loan.The NURSE Corps SP will pay that amount to the academic institution to cover the tuition costs covered by the loan. After the fall 2013 semester, the NURSE Corps SP will not pay tuition and fee costs covered by any student loansThe first direct deposit is made by early November and will include stipend payments retroactive to July 1 and the annual ORC payment4. If a participant has not submitted required documentation to the NCSP each academic term (Enrollment Verification Form, updated transcript), NCSP benefits including tuition will be temporarily suspended
46 Declining an AwardIndividuals selected for an award who decide not to accept the award may decline the scholarship support without penalty and permits the promotion of alternates to selectee status.Applicants offered an award but subsequently determined to have not begun classes on or before September 30, 2013, or be on/will be on a leave of absence upon entering the NCSP, should decline the award offer.Their award will be terminated and they put themselves at risk of being in debt to the federal government for any award funds received.
47 Terminating a NCSP Contract You have the option to terminate your contract by June 1 of a contract year. All funds must be returned for termination to be considered valid.You may terminate out of contract years to avoid additional service obligation with the following conditions:All funds must be returnedProgram must be notified by June 1If you haven't terminated by June 1 of first year and returned all the obligated funds, you will still incur 2 year service obligation if you cancel remaining years of contract (i.e. if you have a 3 year contract)
48 Monitoring and Transition Requirements After completion of a nursing program:Within 6 monthsObtain a License and accept an offer of employment from an approved HPSA facilityMust be permanently licensed to practice as a registered nurse (or if appropriate, as an advanced practice nurse) in the State where he/she will be servingRecipients will have up to 3 months following the date of the acceptance of a job offer to commence full-time (or if approved, part-time) clinical services at the facilityStudents on probation:Not in good standing with NURSE Corps Scholarship Program requirements or school requirementsFailed a class, will remain with M and T team until in good standing. Scholarship placed on holdLeave of absence will result in scholarship placed on hold until in good standingStudents that fail school or drop out will be transferred to legal
49 In Service Requirements Full-Time or Part-Time Clinical ServiceParticipants may satisfy their service obligations on either a full-time or part-time basis:Full-time clinical practice is defined as a minimum of 32 hours per week for a minimum of 45 weeks per year. At least 26 hours per week must be spent providing clinical services or direct patient care, to patientsPart-time clinical practice is defined as a minimum of 16 hours per week and up to a maximum of 31 hours per week, for a minimum of 45 weeks per year. At least 80% of the hours each week must be spent providing clinical services, or direct patient care, to patientsAt least 80% of the hours each week must be spent providing clinical services to patients. (For example, a nurse scheduled to work 20 hours per week must spend at least 16 hours per week providing clinical services).ii. No more than 7 weeks (35 work days) per service year can be spent away from the approved practice site for vacation, holidays, continuing education, illness, maternity, or any other reason.iii. Participants wishing to serve part-time must obtain approval from the Nurse Corps Scholarship Program and must agree to extend their service obligation so that the aggregate amount of service performed will equal the amount of a full-time service obligation. (less than 16 hours per week will not be approved).
50 Service VerificationMust submit a service verification form for each 6 months of serviceMust be completed and signed by the participant and an appropriate official at the approved NURSE Corps Scholarship Program community siteSite will:Certify the participant's compliance or noncompliance with the full-time or part time clinical practice requirement for each 6-month periodRecord the participant's time spent away from the practice site during that 6-month periodNo more than 7 weeks per service year can be spent away from the approved NURSE Corps Scholarship Program site for vacation, holidays, continuing professional education, illness, or any other reason.Participant failure to complete and submit 6-month service obligation verification forms on time may be recommended for default and jeopardize receiving service credit and future amendment awards
51 Transfer Requirements In SchoolTransfers to other academic institutions are strongly discouraged, and will only be considered for exceptional circumstances and must be approved in advance.IN ServiceThe NCSP expects that a participant will fulfill his or her obligationat the NURSE Corps SP-approved CSF.The participant must transfer to a facility of the same Tier or higherAll requests must be approved by NCSP prior to transfer.If the participant is awarded in Tier 1 and employed at a site with a HPSA score of 18, the participant may transfer to another eligible site that meets Tier 1 criteria and has a score of 14 or higher. It does not have to be higher than 18
52 Key DatesApplication Open Period March 5 – May 2, 2013 at 7:30PM ET NCSP Contract Year Begins July 1, 2013 Award Notification By August 31, 2013 Acceptance Response Due Up to 7 calendar days from award notification date Applicant Denial Notification September 30, 2013
53 For Application Questions and Inquiries: Us:Call Us:Toll Free: (TTY: )8:00 A.M. to 8:00 P.M., E.T., Monday through Friday, except Federal holidaysWeb site:
54 Thank you for tuning in to the 2013| NURSE Corps Scholarship Program Review of APG