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2013 – 2014 Application U.S. Department of Health and Human Services Health Resources and Services Administration Bureau of Clinician Recruitment and Service.

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Presentation on theme: "2013 – 2014 Application U.S. Department of Health and Human Services Health Resources and Services Administration Bureau of Clinician Recruitment and Service."— Presentation transcript:

1 2013 – 2014 Application U.S. Department of Health and Human Services Health Resources and Services Administration Bureau of Clinician Recruitment and Service Division of Nursing and Public Health NURSE Corps Scholarship Program NCSP

2 NCSP Purpose (with HPSA Specification) Legislative Authority: Section 846 (d) of the Public Health Service Act, as amended 942 USC 297 n (d) Purpose The purpose of the NURSE Corps Scholarship Program (NCSP) is to provide scholarships to nursing students in exchange for a minimum 2 year full-time service commitment to work at an eligible Critical Shortage Facility (CSF) located in a primary care or mental health, Health Professional Shortage Area (HPSA).

3  Scholarship NCSP provides tuition and required fees, along with an additional one-time per contract year, annual payment for other reasonable costs associated with the nursing program  Stipend NCSP recipients receive a monthly stipend  Service NCSP provides nurses with an opportunity to increase access to care by working a minimum of two years with underserved populations in an eligible Critical Shortage Facility (CSF) located in a federally designated primary or mental health Health Professional Shortage Area (HPSA) NCSP Benefits

4 To be eligible for a scholarship, by the application due date, all NCSP applicants must be:  A U.S. citizen (either U.S. born or naturalized) or U.S. National; and Lawful Permanent Resident  Enrolled or accepted as a full or part time student in one of the following accredited nursing degree programs: Associate Degree of School of Nursing Collegiate School of Nursing Diploma School of Nursing RN-BSN, RN-NP, non-nursing bachelor’s to NP Bridge Program  Attend a nursing school or program located in a State or U.S. Territory  Start the nursing degree program on or before September 30, 2013 NCSP Eligibility

5 You are ineligible if you:  Have any judgment liens against your property arising from a debt owed to the United States;  Have a breach of a prior service obligation;  Have judgment lien(s) arising from Federal debt;  Have an existing service obligation;  Are excluded, debarred, suspended, or disqualified by a Federal Agency;  Enrolled in a LPN program, self-paced study programs (on-line), bridge programs that are not RN to BSN, RN-NP, or non-bachelors’ nursing – NP, dual degree programs NCSP Ineligibility

6  Have a history of not honoring prior legal obligations, as evidenced by one or more of the following factors: Defaulted on a prior service obligation to the Federal government, a State or local government, or other entity; Defaulted on any Federal payment obligations or non-Federal payment obligations; or Write off of any Federal or non-Federal debt as uncollectible. NCSP Ineligibility (cont’d)

7 Funding is based on several factors:  Availability of funds  Selection factors  Funding preferences Scholarship Selection

8 Scholarship Selection Factors  Financial need Qualified applicants with the greatest financial need (i.e., applicants with an Expected Family Contribution (EFC) between $0 and $5,550)*  Academic performance Qualified applicants who demonstrate the ability to excel and maintain an acceptable level of academic standing in school  Essay questions Qualified applicants who demonstrate a thorough commitment to a career in nursing; interest/motivation in providing care to underserved communities; and relevant work experience and/or activities  Academic and Personal Recommendation/Evaluation letters  Curriculum Vitae (CV)/Resume *Please note: Applicants with an EFC greater than $5,550 are still ELIGIBLE, however, they do not receive funding preference and would only receive funding after applicants from the preference groups are funded.

9 Scholarship Funding Preferences There is a funding preference for applicants with the greatest financial need. The financial need is based on the Expected Family Contribution (EFC) of $0 - $5,550, which is provided on the applicant’s Student Aid Report (SAR).  First Funding Preference - Qualified applicants who have an EFC of $0-$5,550 and are enrolled or accepted for enrollment in an accredited diploma, undergraduate nursing program or Master’s level nurse practitioner program as full-time students.  Second Funding Preference - Qualified applicants who have an EFC of $0- $5,550 and are enrolled or accepted for enrollment in an accredited graduate nursing program other than a Master’s level nurse practitioner program as full-time students (e.g., Doctor of Nursing Practice programs, certified nurse midwives, certified registered nurse anesthetists, or clinical nurse specialists)  Third Funding Preference - Qualified applicants who have an EFC of $0-$5,550 and are enrolled or accepted for enrollment in an accredited diploma, undergraduate or graduate nursing program as part-time students

10 As an NCSP participant, your NCSP contract requires:  Minimum of 2 years at an eligible critical shortage facility (CSF)*  Recipients fulfill their NCSP service commitment within the United States, the District of Columbia, the Commonwealth of Puerto Rico, the Territory of Guam, the Commonwealth of the Northern Marianas, the U.S. Virgin Islands, the Territory of American Samoa, the Republic of Palau, the Republic of the Marshall Islands, or the Federated States of Micronesia  Full-time (or if approved by the Secretary, part-time) clinical service in a public or private facility with a critical shortage of nurses located in a State *Please note: The designation and definition of a CSF is subject to change; and you are expected to work in the capacity for which you were awarded Service Obligation

11 Years of Scholarship Support Years of Service Obligation Up to 1 Full-Time School Year ( ) 2 Years Full-Time Up to 2 Full- Time School Years ( ) 2 Years Full-Time Up to 3 Full- Time School Years ( ) 3 Years Full-Time Up to 4 Full- Time School Years ( ) 4 Years Full-Time Length of Service Commitment

12 Critical Shortage Facilities. Health Professional Shortage Areas (HPSAs) May be geographic, population, or institutional NCSP will only use primary medical care and mental health HPSA designations and scores For more information on HPSA designations: To find out if a facility is located in a HPSA visit: o tionAdvisor.aspx or; tionAdvisor.aspx o o (select only primary medical care or mental health)

13 Ambulatory Surgical CenterIndian Health Service Health Center Critical Access HospitalNative Hawaiian Health Center Disproportionate Share HospitalNon-Disproportionate Share Hospital Nursing HomeRural Health Clinic Federally Qualified Health Center (FQHC) Skilled Nursing Facility Public HospitalState or Local Public Health and/or Human Services Department Home Health AgencyHospice Program Eligible Critical Shortage Facilities Note* Please see the guidance for a description of these facilities

14 Critical Shortage Facilities.  NCSP participants must provide full-time (or if approved, part time) clinical services in a CSF  Participants are expected to serve in a Tier 1 category within a CSF (see next slide)  NCSP participants who have to relocate to accept a position in a different geographic area will not receive a relocation incentive or reimbursement  A HPSA score or designated status may change on the HPSA website A facility may be deemed a Tier 1 CSF at the time the NCSP participant begins nursing school but may become a Tier 3 CSF by the time the participant completes nursing school If a facility has more than one designation with different scores, NCSP will use the highest score

15 Critical Shortage Facilities (cont’d). Critical Access Hospital; Disproportionate Share Hospital; Federally Qualified Health Center; Indian Health Service Health Center; Public Hospital; Native Hawaiian Health Center; Rural Health Clinic; Skilled Nursing Facility; State or Local Public Health or Human Services Department Primary Care or Mental Health HPSA Score 14 or above Tier 1 Primary Care or Mental Health HPSA Score between 10 – 13 Tier 2 Primary Care or Mental Health HPSA Score between 0 – 9 Tier 3 Ambulatory Surgical Center; Nursing Home; Home Health Agency; Hospice Program; Nonprofit, Non- Disproportionate Share Hospital Primary Care or Mental Health HPSA Score between 0-25 Tier 4

16  Payment for Tuition and Eligible Fees  Payment for Other Reasonable Costs  A Monthly Stipend The NURSE Corps Scholarship Program provides

17  Program year begins July 1, 2013 – June 30, 2014  Tuition and required fees are paid directly to the nursing school that the awardee is attending.  If attending a joint program (i.e. two institutions) tuition and fees will only be paid to the school of record on the application.  NURSE Corps Scholarship Program does not pay tuition and fees for repeated coursework which has been previously covered by NURSE Corps Scholarship Program funds.  The school is required to submit an invoice directly to the NURSE Corps Scholarship Program for payment of tuition and fees each academic term. Tuition & Required Fees

18  The NCSP will pay for coursework related to the nursing degree  All NCSP payments made to and on behalf of the participant for tuition and fees, are taxable. Participants will receive a 1099-Micellaneous Income Form detailing the amount of tuition and fee payments made on the students behalf per IRS guidelines  Tuition and fees are paid for required courses in summer school sessions when (1) summer school is an academic term normally required by the school for all students in the same program and (2) the summer session is in progress during the participant’s contract period  Transfers to other academic institutions are strongly discouraged and must receive prior approval Tuition & Required Fees (cont’d)

19  There will be an annual ORC for each contract year. The amount will be determined based on information provided by your institution.  The payment will be included with your stipend which is generally in November.  ORCs are reduced proportionately for students who plan to attend less than a full school year.  ORCs assist in the payment of student expenses such as:  Books  Clinical Supplies/Instruments  Uniforms Other Reasonable Costs

20  Full-time students are paid a monthly stipend amount of $1, (before Federal taxes) for the school year State and local taxes are not withheld, and students receive a W-2- Wage and Tax Statement form noting cumulative stipend payments for the year  Stipends may be stopped if: A student is repeating coursework that has already been paid for by the NCSP, Required documentation has not been received, or A full-time student become less than full-time (aside from the last academic term)  Stipend payments will stop the first month any of the following occur: Degree coursework is completed Graduation The NCSP contract ends Stipends

21  TUITION AND FEES The entire NURSE Corps SP award is taxable NURSE Corps SP does not withhold Federal, State or local income taxes from a NURSE Corps SP participant’s tuition and fees The participant is responsible for taxes owed on the value of the entire award including tuition and fees. It is the participant’s responsibility to ensure that federal income tax is paid on the tuition and fee portion of the award if the IRS determines there is a tax liability. NCSP Tax Information

22  STIPEND AND ORC NURSE Corps SP does withhold Federal income taxes owed on the stipend payments and ORC based on information provided on the W-4, Employee’s Withholding Allowance Certificate by the participant. Adjustments to the withholding amount may be made by the participant on the W-4 State and/or local taxes are not withheld from stipend and ORC payments. Each year, participants will receive a 1099-Miscellaneous Income form for amounts paid for tuition and fees and a W-2-Wage and Tax Statement form for amounts paid for stipends and ORC. NURSE Corps SP participants should consult their local tax authority regarding applicable federal, state or local taxes for which they may be liable. NCSP Tax Information (cont’d)

23 Student Loans  Prior to learning of their award status, participants may have to take out a student loan to cover tuition and eligible fees for the Summer and/or Fall terms of their FIRST program/contract year  While the loan is ultimately the scholar’s responsibility, the institution should submit an itemized invoice to the NCSP showing the amount of tuition & fees paid for with loans and other sources of funding  The NCSP will remit payment to the institution up to the total tuition and eligible fees amount MINUS other sources of funding (i.e., grants, scholarships, gifts, personal loans)  It is then incumbent upon the institution and the student to determine how any remaining credit would be applied to the student’s account  The NCSP will NOT remit payments greater than the sum of tuition & eligible fees

24 Student Loans-Example John Kamp was scheduled to begin nursing school at Americas University in August The tuition and fees for Fall 2013 were $15,000. Prior to learning his award status for the NCSP Scholarship program John received two other forms of financial assistance - another scholarship for $1,500 and a Federal Pell Grant for $5,000. John’s tuition and fees were due prior to the date he was notified of his NCSP scholarship award. In order to enroll as a full-time student, John had to pay his remaining balance in full so he elected to secure a student loan in the amount of $10,000. In September, after receiving the loan, paying his balance, and receiving a refund from the Financial Aid office, John is notified that he has been selected as an NCSP Scholarship recipient and should have his school invoice the NCSP program for the balance of his tuition and fees after deducting all outside scholarships/grants that were applied to his tuition. After sharing this information with his financial aid office, the university invoiced the NCSP in the amount of $8,500 which covered the balance of his tuition and fees ($15,000) MINUS his scholarship and Pell grant ($6500) and the NCSP remitted an electronic payment directly to John’s school for $8500. John contacted the NCSP because he was under the impression that the NCSP reimbursement would cover his total $10,000 loan since he used it to pay his tuition balance, and it was less than the amount of his full tuition and fees. He was informed that the NCSP will reimburse universities for student tuition and eligible fees BALANCES following the deduction of any scholarships/grants/gifts. In this case, the additional $1500 funds secured through loans were solely John’s responsibility.

25  Participants MUST maintain their enrollment status per their contract  Participants are required to promptly notify the NCSP through the Customer Service Portal of any anticipated changes effecting enrollment status; if a change has already occurred, a letter from the school official must be submitted through the customer service portal (i.e., leave of absence, repeat coursework, transfer etc.) Prompt notification of status change may prevent a participant from falling into default status  Recipients must be in good academic standing, as defined by the nursing program, for the duration of the academic year Program Requirements

26 For the 2013 – 2014 school year, the NCSP is expected to be extremely competitive. The Program anticipates more applicants for scholarship awards than available funds. It is expected that approximately 300 awards will be made for the 2013 – 2014 school year. Expected Number of Awards

27  Read the Application and Program Guidance (APG) in its entirety before proceeding with the online application to understand the contractual obligations of NCSP  Be sure you have a complete understanding of the obligation to serve for a minimum of 2 years at a Critical Shortage Facility designated in a Tier 1 HPSA and the financial consequences of failing to perform that obligation  Program strongly recommends you research nursing opportunities that exist in various critical shortage facilities before applying to the program  Review the list of supporting documents required  Allow yourself an adequate amount of time to complete the application process Before You Apply

28 How to Apply Applicants should read the Application and Program Guidance(APG) in its entirety before proceeding with the online application. The application consists of the following: Online electronic NCSP application Required Supporting Documentation Complete the Online NURSE Corps Scholarship Program 2013 Application

29 Document Type Essay Questions – Include your application id#; Do not include any personal identifying information Proof of U.S. Citizenship or U.S. National; and Lawful Permanent Resident (e.g., copy of birth certificate, certificate of citizenship, passport, or naturalization certificate Copy of complete official Student Aid Report (SAR); not a financial report from the school Copy of official or unofficial transcript from the most recently completed undergraduate or graduate academic institution/program attended, including their current ; or FT academic term. Verification of Acceptance/Good Standing Report; Include your application ID #, do not include any PII Resume/Curriculum Vitae Letters of Recommendation – 1 Academic, 1 non-academic Required Supporting Documents

30 Document Type Current Tuition and Fee Schedule Authorization to Release Information Service Obligation Completion Letter/Uniformed Service Member Verification Letter (if applicable) Required Supporting Documents (Cont’d)

31  It is the applicant’s responsibility to upload the online application which includes all the required supporting documents, by the application deadline of 7:30pm EST May 2, 2013; Use of PDF files are strongly recommended.  The applicant must provide their applicant ID # generated by the application at the top of each document. (Do not use your name or SS#)  Incomplete applications cannot be submitted for review  Online applications not submitted by the deadline will not be considered for funding The Application Process

32  The information collected online will be used to score your application, with respect to funding preferences  The information submitted in the online application should match all supporting documentation  Inaccurate information can result in your application receiving a low score, reducing your chances for funding The Application Process (cont’d)

33 Getting Started: The Online Application Process Assurance Eligibility General/Background Info Degree Info Resume /CV Essay Questions Supporting Documents Self-Certification Review & Submit  Register and Create an Account at, then complete the following sections of the online application:

34  Section 1 – Be sure to select NURSE Corps Scholarship Program when completing the application. Special Attention Areas

35  Section 2 – Login  New Users Create An Account Be sure to log off and click on the link in the confirmation to begin your application.  If an account exists please use those established login credentials Special Attention Areas (cont’d)

36  Section 9 – Degree Information  Program start date must be before September 30, 2013 Special Attention Areas (cont’d)

37  Section 9 – Start and End Dates Funding request start dates must be chronological starting with year 1 Year 1 start date MUST be on or after July 1, 2013 Be sure to check the box(s) to identify which year(s) of funding you are requesting Funding can only be chosen for sequential years Special Attention Areas (cont’d)

38  Section 10 - Letters of Recommendation (LOR) –  You may complete your application as long as you have requested letters of recommendation.  Be sure to check the status of the LOR requests to be certain they have been received.  Your application is considered incomplete and may not be submitted until both LORs are uploaded. Special Attention Areas (cont’d)

39 Process To Submit Letters of Recommendation Sent to Recommender Recommender Uploads Recommendation Letter Applicant can Submit Completed Application Applicant Should Contact Recommender or Enter Contact Information to Send to New Recommender Applicant Enters Name & Address of Recommender into the BCRS Program Portal YES NO

40  Section 13 – Review and Submit  Verify all documents have been received and uploaded before submission.  You may complete your application before Letters of Recommendation have been received, but you will NOT be able to submit. Special Attention Areas

41  Section 14 – Submitted Landing Page  Verify number of funding years requested  If you did not check the appropriate boxes in section 9, funding requested years will not match and you will need to correct before the application deadline.  You may edit your application up to the closing deadline Special Attention Areas

42  To return to any completed section of the application Click Home (top task bar) and then select the section to which you want to return. Special Attention Areas

43  Applicants will receive a receipt of submission notice once an application has been successfully submitted online  The application process occurs over a 3 – 4 month period. Status updates are not provided during this time  If an applicant is selected to receive an award, he or she should receive written notice via no later than August 31, Applicants not selected for an award will be notified no later than September 30, 2013  Applicants are urged to check their daily (be sure to check the spam folder) after applying to the NCSP.  You will have up to seven (7) calendar days to reply via indicating acceptance of the NCSP award and submit any requested documents Application Status

44  Tuition and eligible fees are paid directly to the institution via electronic payment after an invoice is received by the NCSP from the institution  No tuition payments will be made to an individual, or for non-invoiced items (i.e., personal loans from family members)  The institution is responsible for invoicing the NCSP. If the NCSP does not receive an invoice directly from the institution, no tuition payment will be sent. TUITION AND FEES WILL NOT BE PAID UNTIL THE SCHOOL SENDS AN INVOICE TO THE NCSP AND APPLICANT SUBMITS ENROLLMENT VERIFICATION AND TRANSCRIPT  Monthly stipends and the one-time ORC payment are directly deposited into the recipient’s checking or savings account Receiving an Award

45  If a new NURSE Corps SP participant has taken out a student loan to cover the cost of tuition and fees for their summer and/or fall 2013 semester(s) while waiting for notice of an NURSE Corps SP award, the student’s academic institution should supply an itemized invoice to the NURSE Corps SP showing the amount of tuition and fees paid for with that student loan.  The NURSE Corps SP will pay that amount to the academic institution to cover the tuition costs covered by the loan. After the fall 2013 semester, the NURSE Corps SP will not pay tuition and fee costs covered by any student loans  The first direct deposit is made by early November and will include stipend payments retroactive to July 1 and the annual ORC payment Receiving an Award (cont’d)

46  Individuals selected for an award who decide not to accept the award may decline the scholarship support without penalty and permits the promotion of alternates to selectee status.  Applicants offered an award but subsequently determined to have not begun classes on or before September 30, 2013, or be on/will be on a leave of absence upon entering the NCSP, should decline the award offer.  Their award will be terminated and they put themselves at risk of being in debt to the federal government for any award funds received. Declining an Award

47 Terminating a NCSP Contract  You have the option to terminate your contract by June 1 of a contract year. All funds must be returned for termination to be considered valid.  You may terminate out of contract years to avoid additional service obligation with the following conditions: All funds must be returned Program must be notified by June 1 If you haven't terminated by June 1 of first year and returned all the obligated funds, you will still incur 2 year service obligation if you cancel remaining years of contract (i.e. if you have a 3 year contract)

48  After completion of a nursing program:  Within 6 months  Obtain a License and accept an offer of employment from an approved HPSA facility  Must be permanently licensed to practice as a registered nurse (or if appropriate, as an advanced practice nurse) in the State where he/she will be serving  Recipients will have up to 3 months following the date of the acceptance of a job offer to commence full-time (or if approved, part-time) clinical services at the facility  Students on probation:  Not in good standing with NURSE Corps Scholarship Program requirements or school requirements  Failed a class, will remain with M and T team until in good standing. Scholarship placed on hold  Leave of absence will result in scholarship placed on hold until in good standing  Students that fail school or drop out will be transferred to legal Monitoring and Transition Requirements

49  Full-Time or Part-Time Clinical Service  Participants may satisfy their service obligations on either a full-time or part-time basis:  Full-time clinical practice is defined as a minimum of 32 hours per week for a minimum of 45 weeks per year. At least 26 hours per week must be spent providing clinical services or direct patient care, to patients  Part-time clinical practice is defined as a minimum of 16 hours per week and up to a maximum of 31 hours per week, for a minimum of 45 weeks per year. At least 80% of the hours each week must be spent providing clinical services, or direct patient care, to patients In Service Requirements

50  Must submit a service verification form for each 6 months of service  Must be completed and signed by the participant and an appropriate official at the approved NURSE Corps Scholarship Program community site  Site will:  Certify the participant's compliance or noncompliance with the full-time or part time clinical practice requirement for each 6- month period  Record the participant's time spent away from the practice site during that 6-month period  No more than 7 weeks per service year can be spent away from the approved NURSE Corps Scholarship Program site for vacation, holidays, continuing professional education, illness, or any other reason.  Participant failure to complete and submit 6-month service obligation verification forms on time may be recommended for default and jeopardize receiving service credit and future amendment awards Service Verification

51  In School  Transfers to other academic institutions are strongly discouraged, and will only be considered for exceptional circumstances and must be approved in advance. IN Service The NCSP expects that a participant will fulfill his or her obligation at the NURSE Corps SP-approved CSF. The participant must transfer to a facility of the same Tier or higher All requests must be approved by NCSP prior to transfer. Transfer Requirements

52 Application Open PeriodMarch 5 – May 2, 2013 at 7:30PM ET NCSP Contract Year BeginsJuly 1, 2013 Award Notification By August 31, 2013 Acceptance Response DueUp to 7 calendar days from award notification date Applicant Denial NotificationSeptember 30, 2013 Key Dates

53  Us:  Call Us: Toll Free: (TTY: ) 8:00 A.M. to 8:00 P.M., E.T., Monday through Friday, except Federal holidays  Web site: For Application Questions and Inquiries:


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