Presentation on theme: "Security in PowerSchool:"— Presentation transcript:
1 Security in PowerSchool: Page Permissions and Group SecuritiesEvelyn BraggDirector of Administrative TechnologyMeriwether County SchoolsModified by Jesse PeavyDirector of TechnologyBleckley County Schools
2 Family Educational Rights and Privacy Act (FERPA) What is FERPA?How does FERPA apply to me?Information may not be protected under FERPA,What is FERPA? is a federal law that protects the privacy of student education recordsHow does FERPA apply to me? Two types of records: Educational Records & Non-EducationalTwo types of Educational Records: Directory & Non- Directory InformationDirectory*Name;*Address;*Phone number and address;*Dates of attendance;*Degree(s) awarded;*Enrollment status;*Major field of study.directory information can be disclosed without consent; however err on the side of caution as a student has the right to restrict the release of informationTranscripts- should NEVER be faxed… cannot guarantee delivery to specified person.Non-Directory Information*Social security numbers;*Student identification number;*Race, ethnicity, and/or nationality;*Gender*Transcripts; grade reportsfaculty and staff can access non-directory information only if they have a legitimate academic need to do so
3 Security Groups Determine group level security Who, What, When, Where & HowWho needs access?What information is required?When will information be accessed? Everyday or OccasionalWhere will information be accessed? District or SchoolHow many groups?
4 Create Security Groups Determine group level securityHow many groups are optimal?What about special education teachers?Verify that a Security Group is assigned to User1. Select Staff on the Start Page.2. Select a user.3. Select the Security Settings staff page.4. Scroll down Group, and choose a security group.5. Submit the page.
5 Access to Page Permissions Navigate to System > Security > Access to Page Permissions.On the Access to Page Permissions screen, select Turn modify permissions on from the pull-down list.Click Submit.
6 Securing the DDA screen Navigate to the Direct Database Access.Click the Modify access privileges for this page link at the bottom of the page.Set the access level to None for any group that should not be allowed to access the DDA page.Click Submit.
8 Pitfalls Too many groups Groups not well defined Too few groups Staff included in wrong groupToo many users with the ability to change user security settings
9 Common Complaints Submit button is missing "Insufficient access privileges"Special Education and Advisors“I need to modify…”“I cannot do my job…”
10 Customized Reports http://www.powerdatasolutions.org/ PowerSchool User Groups (National/States)
11 Be Careful with Your Little Fingers Taken from PowerSource“Whilst I was trying to figure out security and rights to different pages, I disabled my access to our Powerschool student "start page". Not only that, I included everyone else in my group (Admin). Does anyone know how to go around this and allow me to restore access to this page for all of us? At the moment, we cannot search for students, enroll etc.”