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the leading ELectronic VISitor control package with e asy contractor manager.

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Presentation on theme: "the leading ELectronic VISitor control package with e asy contractor manager."— Presentation transcript:

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2 the leading ELectronic VISitor control package with e asy contractor manager

3 Helping you to …. Produce almost any badge design for secure positive ID Clearly identify your visitors Neil Curtis Facilities

4 HELPING YOU TO Ensure each visitor or contractor is aware of the safety information issued on their pass

5 HELPING YOU TO Provide an efficient visitor registration procedure and create a welcome environment for visitors Offer useful and effective communication & registration procedures. Assist in maintaining controlled access and safe working environment for employees and contractors. Manage current risks & hazards and ensure compliance with Health & Safety legislation.

6 Easy to Use Flexible Windows-Based software

7 KEY FEATURES El Vis

8 1. Offering powerful database functionality Safety & Security Management Procedure 4. Pre-Booking function 2. Flexibility of settings 5. Auto to Visitor/Contractor or delegate group 3. Quick Controlled Registration 7. HOST ALERTS 6. Bespoke Report Facility 8. Permit To Work issue and monitoring

9 PRE-BOOKING

10 Secure browser access enables host to make direct booking of expected visitors/contractors/delegates into main database KEY FEATURES - Pre-Booking Function

11 Pre-Booking function Hosts can choose from a range of alerts E.g. on visitor’s arrival KEY FEATURES - Pre-Booking Function

12 ALERT REMINDERS

13 Visitor has arrived All GROUP members have arrived KEY FEATURES - HOST ALERTS - By Visitor has now left site

14 Visitor due Contractor has not turned up Restore FIRE ALARM Check on LONE WORKER KEY FEATURES - HOST ALERTS - or TEXT MSG

15 INFORMATION AT YOUR FINGERTIPS

16 One database holding information on all visitors, visiting employees, vehicles, and authorised / inducted contractors. Expandable to a company-wide database enabling consistency in procedures and the sharing of information … Safety & Security Management Procedure Database accessed from local PC or remotely via Intranet or Internet browser Access, SQL or Terminal server versions available KEY FEATURES - SMART DATABASE

17 Any category of Visitor or Visitor Type can be created Any badge design can be created for the category Any extra fields can be added on site and can be made mandatory if required and specific for certain visitor types only Safety & Security Management Procedure KEY FEATURES - FLEXIBILITY OF SETTINGS

18 AUTOMATIC FUNCTIONS

19 sent to Visitors / Delegates ….. Advise appointment details Send ‘how to find us’ directions Attach meeting agendas Pre-book parking space Safety & Security Management Procedure KEY FEATURES - AUTO VISITOR Automatic

20 For Contractors ….. Enables you to send Contractors’ Rules of site Safety & Security Management Procedure KEY FEATURES - AUTO Contractor Attach Permits to Access / Permits to Work / Photos of job Prior notification of hazards in areas as well as procedures for working in the location Procedures for bringing in materials and for the safe disposal of the material

21 e asy contractor management Safe work systems Permit to Work

22 CONTRACTOR CONTROL SAFE WORKING PROCEDURES Ensure Contractors are aware of company’s safe working procedures Maintain a Permit to Work / Permit to Access system covering high risk Control and audit of contractors Safe Working Procedures Ensure awareness and monitoring of Lone Workers

23 CONTRACTOR CONTROL / SAFE WORKS Create & Issue Permits to Work Or, Import existing documentation Or Personalise El Vis’ standard range PERMIT TO WORK FUNCTIONALITY

24 Manage areas & work types safely by building in associated risks and hazards (e.g. Asbestos, confined space etc) which in turn prompts the requirement for Permit to Work & generates the required paperwork Enable an ‘on the spot’ risk assessment, whether paper- based on via on-screen questionnaire / PDA / E-pad Ink The hand-back and cancellation of permits is achieved within the system, also using alerts activated for a permit’s imminent expiry KEY FEATURES PERMIT TO WORK FUNCTIONALITY

25 Flexible Bespoke Reports

26 El Vis’ flexible reporting system enables searching via any combination of fields Eg: All visitors from certain company Eg: All Hot Work Permits issued in May ANY ITEM OF DATA ENTERED INTO THE SYSTEM BECOMES SEARCHABLE KEY FEATURES - Bespoke Reporting

27 PRINT REPORTS OR REPORTS Instant informationAutomatic communication

28 SUMMARY MAKE ANY TYPE OF BOOKING AUTO ALERTS TO HOSTAUTO TO VISITOR PRINT ANY TYPE OF BADGE CREATE ANY TYPE OF REPORT CAPTURE SIGNATURES & PHOTOGRAPHS UNLIMITED SECURE PRE-BOOKING SAFETY FEATURES FOR CONTRACTOR CONTROL

29 ADD-ON MODULES TIME RECORDING ROOM BOOKING / HOSPITALITY MANAGEMENT STAFF ID ORDER REQUISITION ACCESS CONTROL

30 EXPANSION MODULES HEALTH & SAFETY AUDIT MANAGER ACCIDENT / NEAR-MISS / INCIDENT / HAZARD REPORT

31 What current users think …… “Far surpasses any other system on the market” “The holy grail of visitor software” “I would have no hesitation in recommending this software” “Why haven’t we got this already???” “Don’t know how we managed without it”

32 A hint of an idea of a tiny selection of el vis devotees….

33 ELectronic VISitor control software with e asy contractor manager El Vis is now leaving the building Thank you very much Beware of expensive imitations


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