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Public Policy Research Institute Phone: (979) 845-8800

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Presentation on theme: "Public Policy Research Institute Phone: (979) 845-8800"— Presentation transcript:

1 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu

2 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu The mission of the Texas Indigent Defense Commission is to provide financial and technical support to counties to develop and maintain quality, cost-effective indigent defense systems that meet the needs of local communities and the requirements of the Constitution and state law.

3 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Chair: The Honorable Sharon Keller, Presiding Judge, Court of Criminal Appeals Vice Chair: The Honorable Olen Underwood Executive Director: Mr. James D. Bethke Ex Officio Members: Honorable Roberto Alonzo Honorable Nathan L. Hecht Honorable Abel Herrero Honorable Sherry Radack Honorable Linda Rodriguez Honorable Royce West Honorable John Whitmire Members Appointed by Governor: Honorable Jon Burrows Mr. Don Hase Mr. Anthony Odiorne Honorable B. Glen Whitley

4 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu House Bill 1318 Not later than January 1, 2012, the Texas Indigent Defense Commission shall conduct and publish a study for the purpose of determining guidelines for establishing a maximum allowable caseload for a criminal defense attorney that… allows the attorney to give each indigent defendant the time and effort necessary to ensure effective representation.

5 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Indigent Defense in Texas 48 th in per-capita spending Counties pay over 85% of cost Assigned counsel programs primary delivery system

6 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Indigent Defense in Texas How widespread is the problem? o Harris County, 2012:  Top 10% averaged 632 appointments  32 attorneys received more than 400 cases  One attorney took 952 cases  45% of felony cases were represented by attorneys with caseloads >150 clients

7 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Indigent Defense in Texas A lawyer with an “S” on his chest for Superman couldn’t represent these people. - Professor Norman Lefstein

8 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Public Policy Research Institute Texas A&M University Established by the Legislature in 1984 Land grant philosophy -- Portal for policymakers to access university expertise Original data collection; Survey research; Large database analysis; Qualitative methods 30-40 projects/year; 15 state agency partners Criminal justice, Education, Public health, Social services, Substance abuse

9 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu o Impacts of the FDA on Texas Counties o Public Defender Feasibility Study o Mental Health Public Defender o Direct Electronic Filing in Criminal Cases o Regional Public Defender for Capital Cases o Texas Weighted Caseload Study Public Policy Research Institute

10 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu TIDC Websites Public Indigent Defense Data County Reporting Website Innocence Project Reporting Website

11 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Tasks and Timeline 20132014 9101112123456789101112 Task 1: Advisory Panel Planning Task 2: Attorney Time Data Collection Recruit Attorneys Collect Attorney Time Data Analyze Attorney Time Data Task 3: Sufficiency of Time Survey Task 4: Adjust Case Weights thru Delphi Process Task 5: Prepare Final Report

12 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Tasks and Timeline 20132014 9101112123456789101112 Task 1: Advisory Panel Planning Task 2: Attorney Time Data Collection Recruit Attorneys Collect Attorney Time Data Analyze Attorney Time Data Task 3: Sufficiency of Time Survey Task 4: Adjust Case Weights thru Delphi Process Task 5: Prepare Final Report

13 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Essential Partners Texas Criminal Defense Lawyers Association State Bar of Texas National Authorities Public Defenders Criminal Defense Attorneys

14 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Tasks and Timeline 20132014 9101112123456789101112 Task 1: Advisory Panel Planning Task 2: Attorney Time Data Collection Recruit Attorneys Collect Attorney Time Data Analyze Attorney Time Data Task 3: Sufficiency of Time Survey Task 4: Adjust Case Weights thru Delphi Process Task 5: Prepare Final Report

15 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Tasks and Timeline 20132014 9101112123456789101112 Task 1: Advisory Panel Planning Task 2: Attorney Time Data Collection Recruit Attorneys Collect Attorney Time Data Analyze Attorney Time Data Task 3: Sufficiency of Time Survey Task 4: Adjust Case Weights thru Delphi Process Task 5: Prepare Final Report

16 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu http://texaswcl.tamu.edu

17 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Recruit Attorneys Largest Counties in each Administrative Judicial Region

18 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Recruit Attorneys Largest Counties in each Administrative Judicial Region Strategy: Local TCDLA/ Criminal Defense Bar Associations

19 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Recruit Attorneys All Trial-Level Public Defender Offices

20 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Recruit Attorneys Strategy: Direct Appeal to Chiefs All Trial-Level Public Defender Offices

21 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Recruit Attorneys 39 Counties with Population > 100,000

22 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Recruit Attorneys 39 Counties with Population > 100,000 Strategy: Telephone Recruitment

23 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Recruit Attorneys o Why telephone recruitment?  Balanced attorney enrollment

24 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Recruit Attorneys Potential Sampling Frame

25 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Recruit Attorneys o Why telephone recruitment?  Diverse counties  Do indigent defense policies impact attorney time and case quality?

26 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Recruit Attorneys o Why telephone recruitment?  Assertive outreach and marketing  Increased sample size

27 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Recruit Attorneys More participating attorneys  Larger sample of cases  More informative results re: effects of… o Attorney Characteristics o (e.g., experience or special qualifications) o Client Characteristics o (e.g., juvenile, criminal history, mental health concerns) o Case Factors o (e.g., client in custody, probation concerns, specialty court) o Defense Tactics o (e.g., use of experts, use of investigators)

28 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Recruit Attorneys + Preliminary Approval for CLEs! Incentives…

29 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Tasks and Timeline 20132014 9101112123456789101112 Task 1: Advisory Panel Planning Task 2: Attorney Time Data Collection Recruit Attorneys Collect Attorney Time Data Analyze Attorney Time Data Task 3: Sufficiency of Time Survey Task 4: Adjust Case Weights thru Delphi Process Task 5: Prepare Final Report

30 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Collect Attorney Time Data Webinar training Custom defenderData software by Justice Works Attorneys keep time for 12 weeks

31 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Collect Attorney Time Data

32 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Collect Attorney Time Data

33 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Collect Attorney Time Data

34 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Collect Attorney Time Data

35 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Collect Attorney Time Data

36 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Collect Attorney Time Data

37 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Collect Attorney Time Data

38 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Collect Attorney Time Data

39 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Tasks and Timeline 20132014 9101112123456789101112 Task 1: Advisory Panel Planning Task 2: Attorney Time Data Collection Recruit Attorneys Collect Attorney Time Data Analyze Attorney Time Data Task 3: Sufficiency of Time Survey Task 4: Adjust Case Weights thru Delphi Process Task 5: Prepare Final Report

40 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Hypothetical Attorney Time Data Data Collected From Attorneys Avg. Mins./ Case Type over 12 Weeks Apptd. F1 6,194 Apptd. F2-3 4,646 Apptd. SJF 3,097 Apptd. Misd. 2,065 Other Cases 5,936 Non-Atty. Time 3,871

41 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Hypothetical Attorney Time Data Data Collected From Attorneys Avg. Mins./ Case Type over 12 Weeks Avg. # Open Cases in 12 Weeks Apptd. F1 6,19414.83 Apptd. F2-3 4,64611.41 Apptd. SJF 3,0979.17 Apptd. Misd. 2,06544.81 Other Cases 5,93620.16 Non-Atty. Time 3,871

42 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Hypothetical Attorney Time Data Data Collected From AttorneysCase Weight Computation Avg. Mins./ Case Type over 12 Weeks Avg. # Open Cases in 12 Weeks Avg. Mins./ Case Type in 12 Weeks (avg. mins./ # cases) Apptd. F1 6,19414.83417.79 Apptd. F2-3 4,64611.41407.04 Apptd. SJF 3,0979.17337.92 Apptd. Misd. 2,06544.8146.08 Other Cases 5,93620.16294.40 Non-Atty. Time 3,871

43 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Hypothetical Attorney Time Data Data Collected From AttorneysCase Weight Computation Avg. Mins./ Case Type over 12 Weeks Avg. # Open Cases in 12 Weeks Avg. Mins./ Case Type in 12 Weeks (avg. mins./ # cases) % FTE/Case Apptd. F1 6,19414.83417.791.62% Apptd. F2-3 4,64611.41407.041.58% Apptd. SJF 3,0979.17337.921.31% Apptd. Misd. 2,06544.8146.080.18% Other Cases 5,93620.16294.401.14% Non-Atty. Time 3,871

44 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Hypothetical Attorney Time Data Data Collected From AttorneysCase Weight Computation Avg. Time Spent on Client Comm. Avg. Time Spent on Case Prep. Avg. Time Spent on Court Time Avg. Time Spent on Admin/ Other Avg. Mins./ Case Type over 12 Weeks Avg. # Open Cases in 12 Weeks Avg. Mins./ Case Type in 12 Weeks (avg. mins./ # cases) % FTE/Case Apptd. F1 1,8582,4781,239619 6,19414.83417.791.62% Apptd. F2-3 1,3941,858929465 4,64611.41407.041.58% Apptd. SJF 9291,239619310 3,0979.17337.921.31% Apptd. Misd. 619826413206 2,06544.8146.080.18% Other Cases 1,7812,3741,187594 5,93620.16294.401.14% Non-Atty. Time 3,871

45 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Hypothetical Attorney Time Data Case Weights Expressed as PERCENT FTEs # Cases Open for a Specific Attorney Case Weight as FTE % FTE Spent on Cases (# cases x “% FTE” case weight) Apptd. F1 381.62%61.51% Apptd. F2 251.58%39.43% Other Cases 151.14%17.11% WEIGHTED CASELOAD: 118.05%

46 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Tasks and Timeline 20132014 9101112123456789101112 Task 1: Advisory Panel Planning Task 2: Attorney Time Data Collection Recruit Attorneys Collect Attorney Time Data Analyze Attorney Time Data Task 3: Sufficiency of Time Survey Task 4: Adjust Case Weights thru Delphi Process Task 5: Prepare Final Report

47 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu “Sufficiency of Time” Survey Do attorneys feel they have sufficient time for essential activities and functions? Where is practice acceptable? Where is more time needed?

48 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Tasks and Timeline 20132014 9101112123456789101112 Task 1: Advisory Panel Planning Task 2: Attorney Time Data Collection Recruit Attorneys Collect Attorney Time Data Analyze Attorney Time Data Task 3: Sufficiency of Time Survey Task 4: Adjust Case Weights thru Delphi Process Task 5: Prepare Final Report

49 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Delphi Process Problems that cannot be precisely measured Collective expert judgments Questionnaires + Opinion Feedback

50 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Tasks and Timeline 20132014 9101112123456789101112 Task 1: Advisory Panel Planning Task 2: Attorney Time Data Collection Recruit Attorneys Collect Attorney Time Data Analyze Attorney Time Data Task 3: Sufficiency of Time Survey Task 4: Adjust Case Weights thru Delphi Process Task 5: Prepare Final Report

51 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Final Report

52 Public Policy Research Institute Phone: (979) 845-8800 http://ppri.tamu.edu Public Policy Research Institute

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