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Overview Mission Statement Contact Information Responsibility Overview Organizational Chart Operating Policies & Procedures Facility Programs University.

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Presentation on theme: "Overview Mission Statement Contact Information Responsibility Overview Organizational Chart Operating Policies & Procedures Facility Programs University."— Presentation transcript:

1 Overview Mission Statement Contact Information Responsibility Overview Organizational Chart Operating Policies & Procedures Facility Programs University Vehicle Rentals FAMIS Self Service Requests Contracted Services RFP’s & RFQ’s Coming Soon Your Feedback Questions/Comments Angelo State University Facilities Management

2 The mission of Facilities Management is to operate, maintain, and preserve the physical assets of Angelo State University through the University’s Mission, Vision, Values, and Goals. Angelo State University Facilities Management Mission Statement

3 ASU Facilities Management Hours: Monday – Friday 8:00AM-5:00PM Location: 1635 Vanderventer Ave (on the east side of Jackson Street) Telephone: (325) Fax: (325) Web Page: ASU Facilities Management Web PageASU Facilities Management Web Page Mailing Address: Angelo State University ASU Station 11011, San Angelo, TX After Hours/Weekends/Holiday Emergencies contact: University Police Department (325) Angelo State University Facilities Management

4 A Responsibility Overview Staffing………. 55 ASU Employees & 48 Contracted Employees Acres ……………………………………………………………………………300+ Buildings ………………………………………………………………………..40+ Programs………………………………………………………………………..35+ Budget ……………………………………………… $6,556,355 Angelo State University Facilities Management

5 Director Mechanical Services Building ServicesGrounds/Custodial AdministrationKey Shop Controls Tech HVAC Tech Utility/Lock Plumbers Building Maintenance Electrician Painters Grounds ASU Custodian Auto ShopOffice Secretaries Office Coordinator Business Manager Angelo State University Facilities Management

6 Operating Policies & Procedures Facilities Management Departmental Services This plan outlines the services provided by the Facilities Management department Control and Issuance of Keys This policy outlines the increased security of university facilities, establish guidelines for key use, and provide for the central administration, control, and issue of all university keys Fleet Management This policy addresses the components that are specified in House Bill 3125 and detailed recommendations for the administration and operation of the Fleet Program. To view our current Operating Policies & Procedures online visit : Angelo State University Operating Policies & Procedures Angelo State University Facilities Management

7 Facility Programs Staffing: Custodial, Maintenance, Grounds Labor Contract Administration Facility & Site Security Key Control Landscape Management Synthetic/Turf Management Plan Boiler Testing & Certification ADA Compliance “OCR” Fire & Life Safety Code Compliance Data Management Systems A.H.E.R.A “Asbestos” “MSDS” Documentation Chemical Storage – OSHA Standards Storm Water Management Plan (Ground Water Discharge Permits) I.P.M. Integrated Pest Management Plan Plan and Notifications Turf Management Plan Bloodborne Pathogens Pool Operation & Certification P&P Emergency Response Plans Elevator Inspections Management & Recycling Indoor Air Quality Mold Contamination & Remediation Confined Space Entry Emergency Management Plan Lockout/Tagout Safety & Health Program Lift Operation – Safety Training PPE’s Personal Bi-Annual Bleacher Inspections Insurance: Property & Causality, General Liability, Terrorism, Indemnification, Flood, etc Lead Paint Assessment U.S.T. Program Purchasing: Specifications, Advertising & Bidding Back Flow/Cross Connection Protective Equipment Worker’s Compensation and Reasonable Accommodations CDL – Commercial Driver License (DOT Drug/Alcohol Testing) Direct Purchase of Utilities On Line ordering of Custodial and maintenance supplies and equipment Inspections & Permits Process Site Plan Review/Fire Code Construction & Renovation Site Environmental Assessments Working Drawings, As Built and Equipment Operations Documenation – Staff Training Preventative Maintenance Plan Warranty Documentation – 2 year Owner Specifications Record Retention, Security, Storage Energy Management Systems Electronic Work Orders Golf Cart Preventative Maintenance

8 Facilities management has a fleet of one (1) electric 8 passenger cart, six (6) 12-passenger vans and two (2) mid-buses. Complete process for renting vehicles at: Process for Renting University Vehicles Process for Renting University Vehicles All vehicle rental requests must be submitted through a Vehicle Request Form found at: Vehicle Request Form Vehicle Request Form Angelo State University Facilities Management University Vehicle Rentals

9 To submit a service request online visit: FAMIS Self Service To submit a service request by phone please call: To submit a service request by For After Hours/Weekends/Holiday Emergencies contact: University Police Department at FAMIS provides a comprehensive and powerful system for managing corrective maintenance, preventive maintenance, alterations, renovations, and other service related work. Angelo State University Facilities Management

10 Contracted Services OTIS Elevator Company – Elevator Maintenance Aztec Facility Services, Inc. – Custodian Service Shoppas Material Handling – Golf Cart Maintenance TIBH (Texas Industries for the Blind & Handicapped) - Grounds keeping Trashaway Services, Inc. – Waste Disposal Schneider Electric formally known as TAC, Inc. (Tour Andover Controls) – Energy Related Services

11 Request for Proposal (RFP) An RFP is used for services or complex products where quality, service or the engineered final product will be different from each vendor that is responding. Request for Quotation (RFQ) An RFQ is used for commodities, simple services or straightforward/uncomplicated parts with little or no room for product or service differentiation between responding vendors. Negotiation points could include: delivery schedules, packaging options, etc. What are RFP’s & RFQ’s? To view Angelo State University’s current RFP(s) & RFQ(s) visit: Electronic State Business Daily Angelo State University Facilities Management

12 Coming Soon… Electronically Submittal Vehicle Request Form Online FAMIS Self Service User Guide General Q&A’s

13 Your Feedback is Important! It is our goal to continuously improve the level of service we provide to students, faculty, and staff. In order to meet this goal, we have developed a customer satisfaction survey that is available online 365 days a year. To take our short survey, please visit: Feedback Survey Angelo State University Facilities Management


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