2What is a Word Processor? Software package that is used to write, edit and print text.What is a dedicated word processor?
3Features of WP software Entering TextWhen you type text at the keyboard it appears on the screen and is stored in the computer's memory.Editing TextInserting, Deleting & Amending.Word WrapThis is where the word processor automatically jumps to a new line at the end of a line.Whats the most common way of entering text?Can you name another? (OCR & voice recognition)
4Features of WP software FormattingAlter page size & layout (Orientation)Alter text alignment (Justification)Set marginsLine spacingPage breaksAlter text styleTabulation & TablesTab Stops
5Features of WP software Standard paragraphsA standard paragraph is a piece of document that is saved on it’s own so that it can be recalled when required.Search and ReplaceReplace one word with another all the way through the text.GloballyReplace every occurrence of the word.SelectivelyShows and asks user each word before changing.Lawyers use SP a lot with legal text that may be repeatedHow does it work? Search for “word” and replace with “different word”
6Features of WP software Spell checkA spell checker is part of a word processor, which can check each word in the text against a dictionary of words held by the computer.Problems:Names of places and peopleCorrect spelling but wrong word (Their & There)Grammar CheckWorks similar to spell checker but is not perfect and can make wrong suggestionsAnother example (to, too, two)
7Features of WP software <name><address1><address2><postcode>Dear <name>You are the lucky winner of our prize draw first round.Name: Miss WattAddress1: 4 West WoodAddress2: KirklandPost Code: KI2 9QUName: Mrs BrownName: Mr LoveName: Mr SmithStandard LetterData fileMail Merged to produceMr Smith4 West WoodKirklandKI2 9QUDear Mr SmithMr Love8 Sunny RdWestlowWL9 8EDDear Mr LoveMrs Brown16 The CastleHairnessHH8 8IUDear Mrs BrownMiss WattThe InchesGreenrivesGG8 1JKDear Miss WattStandard lettersA standard letter is simply a letter which may be used repeatedly with slight variationsIt will be saved with blanks to be filled in as needed to personalise the letter.Used for Mail Shots.What process uses Standard Letters and Databases?
8Advantages of a Word Processor Word processing allows more work to be complete in a shorter time by fewer staff!If you make a mistake you don’t need to start againIf you need more than one copy you can print it again at anytime.Compared to traditional typewriters