1. General Purpose Packages
Word Processors

2. What is a Word Processor?
Software package that is used to write, edit and print text.
What is a dedicated word processor?

3. Features of WP software
Entering Text
When you type text at the keyboard it appears on the screen and is stored in the computer's memory.
Editing Text
Inserting, Deleting & Amending.
Word Wrap
This is where the word processor automatically jumps to a new line at the end of a line.
Whats the most common way of entering text?
Can you name another? (OCR & voice recognition)

4. Features of WP software
Formatting
Alter page size & layout (Orientation)
Alter text alignment (Justification)
Set margins
Line spacing
Page breaks
Alter text style
Tabulation & Tables
Tab Stops

5. Features of WP software
Standard paragraphs
A standard paragraph is a piece of document that is saved on it’s own so that it can be recalled when required.
Search and Replace
Replace one word with another all the way through the text.
Globally
Replace every occurrence of the word.
Selectively
Shows and asks user each word before changing.
Lawyers use SP a lot with legal text that may be repeated
How does it work? Search for “word” and replace with “different word”

6. Features of WP software
Spell check
A spell checker is part of a word processor, which can check each word in the text against a dictionary of words held by the computer.
Problems:
Names of places and people
Correct spelling but wrong word (Their & There)
Grammar Check
Works similar to spell checker but is not perfect and can make wrong suggestions
Another example (to, too, two)

7. Features of WP software
<name>
<address1>
<address2>
<postcode>
Dear <name>
You are the lucky winner of our prize draw first round.
Name: Miss Watt
Address1: 4 West Wood
Address2: Kirkland
Post Code: KI2 9QU
Name: Mrs Brown
Name: Mr Love
Name: Mr Smith
Standard Letter
Data file
Mail Merged to produce
Mr Smith
4 West Wood
Kirkland
KI2 9QU
Dear Mr Smith
Mr Love
8 Sunny Rd
Westlow
WL9 8ED
Dear Mr Love
Mrs Brown
16 The Castle
Hairness
HH8 8IU
Dear Mrs Brown
Miss Watt
The Inches
Greenrives
GG8 1JK
Dear Miss Watt
Standard letters
A standard letter is simply a letter which may be used repeatedly with slight variations
It will be saved with blanks to be filled in as needed to personalise the letter.
Used for Mail Shots.
What process uses Standard Letters and Databases?

8. Advantages of a Word Processor
Word processing allows more work to be complete in a shorter time by fewer staff!
If you make a mistake you don’t need to start again
If you need more than one copy you can print it again at anytime.
Compared to traditional typewriters