Presentation on theme: "Microsoft Word Objectives: Word processing using Microsoft Word"— Presentation transcript:
1 Microsoft Word Objectives: Word processing using Microsoft Word The Office Menu and ToolbarWord processing featuresWord is microsoft office’s word processing application.. We assume that most of you at one time or another have used Word and if not - the lab exercises for this weeks labs will lead you through many of the most common features.Today – we will just demonstrate look at the basic software features some capabilities of Word that are commonly used in industry – such as using the clipboard pane, creating tables and using the tab features. One excellent tool is the – mailmerge feature.. Which we will not cover until later in the quarter once we’ve starting using databases.
2 Features of a typical Word processor Easily correct typing errorsCopy and move text and graphicsEasily use multiple fontsLocate grammatical/spelling errorsEasily create tables (incl. automatic math functions)Use templates to create similar documentsInsert graphicsView screen easily, view actual printed document
3 The Word Window Document Window Home Ribbon Rulers Status Bar View toolbar & Zoom Slider
4 The Ribbon TabsHome Most common tools such as clipboard, font/ paragraph/styles settingsInsert Tools to insert tables, illustrations, links, header/footer, & symbols groupsPage Layout - Setup user themes, page orientation, margins, tabs, paragraph spacing and object orderMailings - Setup mail mergesReferences - Setup footnotes, table of contents, captions, indicesReview - Tools for adding comments, tracking changes & comparing documents, grammar and spell checkersView insert and editing of tables
5 Then Just Start Typing Simple Walkthrough Ribbons Start a new document Start a document from a templateStart and an existing documentMoving around (ctrl keys & arrows)Saving a document (save, save as, web page)select the correct directory path and file extensionThen Just Start Typing
6 There is more than one way to view your document - each designed for a specific purpose Print layout- shows exact placement of text/graphics on the page, usually used for typing.Full screen reading – lays out two pages at a timeWeb layout – shows how page would look on the webOutline - designed for easy editing of outline levelsDraft – designed for viewing comments and changes
7 Up to 24 items can be placed on the clipboard Clipboard Task PaneThe Clipboard is a temporary storage area in MS OfficeOnce an object is on the clipboard it can be copied into any other windows application again and again.The contents of the clipboard can be viewed from the task paneUp to 24 items can be placed on the clipboard
8 Walkthrough a document: Viewing rulers, adjusting margins & tabsMoving and Copying textInserting headers/footersFinding and Replacing textInserting - Page and Section Breaks, Dates, PicturesFormatting text – font, style, size, justification, superscript, paragraph spacing, Bullets & Numbering, Borders & ShadingSpell checking a documentUsing Help
9 Left Center Right Decimal Tabs can be created directly from the Ruler. To display the Ruler click on the Ruler check box on the View Ribbon:Left Center Right Decimal27.5127.5127.5127.51Tabs can be aligned by clicking on ruler. To set tab type –Double click on tab stop
10 Inserting a TableDisplays information in columns and rows – wraps text, performs simple calculations and sorts. Tables can be formatted with borders and lines.Show them how to do a calculation in word..Then try embedding a table from excell.. Which is better?
11 Creating a Table From the Insert ribbon click on the Table button Select table dimensions or one of the other options for drawing a tableUse the Design & Layout Ribbons to enhance your table formatting, insert/delete columns & rows, add formulas
12 Using Multiple Word Documents Open several documentsSwitch between documents to copy/paste textAdjust the window to view two documents at onceLook at the Tools – track changes, merge and comparison features
13 Modifying default Word options Click on the Home Ribbon and select Options button.GeneralSaveDisplayAdvanced