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Word Processing and Desktop Publishing Software lesson 13.

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Presentation on theme: "Word Processing and Desktop Publishing Software lesson 13."— Presentation transcript:

1 Word Processing and Desktop Publishing Software lesson 13

2 This lesson includes the following sections: Word Processing Programs and Their Uses The Word Processor's Interface Entering and Editing Text Formatting Text Special Features of Word Processing Software Desktop Publishing Software Converting Documents into World Wide Web Pages

3 Word processors provide tools for creating, editing, and formatting text-based documents. You can use a word processor to create virtually any type of document, from a simple letter to a complete book. A word processor's formatting tools let you create professional-quality documents easily. Word Processing Programs and Their Uses

4 Word processors provide tools to produce professional looking documents.

5 Document area Menu bar Toolbars Rulers Scroll Bars Status Bar Most Windows-based word processors offer a similar set of tools, which you use to navigate, edit, and format documents: The Word Processor's Interface

6 Menu bar Toolbars Ruler Document area Status barScroll bar Scroll boxes

7 You create a document by entering text in the document window. A blinking insertion point shows you where characters will be placed as you type. When you type to the end of a line, the program automatically moves the insertion point to the next line. This feature is called word wrap. Entering and Editing Text – Adding Text to a Document

8 Entering and Editing Text – Editing a Document The Backspace and Delete keys let you erase one or more characters. Overtype mode lets you type over previously entered text. AutoCorrect can automatically correct spelling and typing errors. Undo and Redo let you reverse the effect of a previous action. Making changes to an existing document is called editing. Tools are provided for erasing and retyping text quickly:

9 Word processors let you work with entire blocks of text. You can format, move, copy, or delete a block. To work with a block of text, you must first select it, using one of many selection options. Selected text is highlighted on the screen. When you are finished working with selected text, you can deselect it. Entering and Editing Text - Selecting Text

10 Here, a selected block of text is deleted. Electrical.wpd

11 Character formats Paragraph formats Document formats Formatting a document means controlling its appearance. Formats fall into three broad categories: Formatting Text

12 You can use multiple fonts in a document, such as Arial or Times. Word processors let you apply different sizes – measured in points – to the text in a document. You can apply type styles to your text, such as bold, italic, and underline, among others. Formatting Text - Character Formats

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14 In a word processor, you create a new paragraph whenever you press Enter. You can format each paragraph in a different way. You can set the amount of blank space between lines in a paragraph and between paragraphs in a document. To align a paragraph, you set the space between its edges and the page's margins. You can also indent a paragraph's first line. Borders and shading create special effects for paragraphs. Formatting Text - Paragraph Formats

15 Margins are the amount of blank space between the edges of the text and the edges of the page. Word processors let you print documents on different size paper, in portrait or landscape orientation. Headers and footers are commonly used in long documents, to provide continuing information along the top or bottom of the pages. Formatting Text - Document Formats As shown on the next graphic, documents can be divided into sections to give each a unique format.

16 Heading section Three-column format section

17 Language tools Tables Mail Merge Support for graphics and sounds Templates Today's word processors provide a variety of specialized tools, including: Special Features of Word Processing Software

18 Spell checkers, which can help you find and correct misspelled words. Grammar checkers, which help your document conform to accepted grammatical rules. Thesauri, which can help you make the best word choices. Language tools can help you improve the quality of your documents by catching language errors. Language tools include: Special Features of Word Processing Software - Language Tools

19 Whoops!

20 Tables let you set up rows and columns of information. You can format a table in dozens of ways, add headings, and more. Special Features of Word Processing Software - Tables

21 Mail merge is the process of combining a form letter with contents of an address database. Using mail merge, you can create a standard letter and automatically make a copy for each person in your database. Special Features of Word Processing Software - Mail Merge

22 Word processors allow you to add images to your documents. Once you add a graphic to a document, you can select it, move it, resize it, and more. You also can add sound files to a document. A sound file appears as an icon; click the icon on screen and the file plays. Special Features of Word Processing Software - Support for Graphics and Sounds

23 Imported graphic Embedded sound file

24 A template is a predesigned document. A template simplifies document design. You simply open the document and type your text. Special Features of Word Processing Software - Templates

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26 Desktop publishing (DTP) software is specialized for designing and laying out long documents, such as magazines or books. DTP software provides special tools for fine-tuning the appearance of text and graphics in a document. DTP software can produce documents that are ready to be sent to a professional printer. Desktop Publishing Software

27 Word processors can create documents in HTML format, ready to be published on the World Wide Web. To create an HTML document, create a normal document then save it in HTML format. The word processor inserts all the required HTML tags. Many word processors include HTML templates, which let you easily create finished Web pages. Converting Documents Into World Wide Web Pages

28 Identify three basic word processing tools that simplify document editing. Explain what is meant by "selecting" parts of a document. Identify five special features commonly found in modern word processors. Distinguish desktop publishing software from word processing software. Describe how word processors can convert normal documents into World Wide Web pages. lesson 13 review


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