2013 Highlights 15,285 Work Tasks created 11,797 Work Tasks completed
2013 Highlights 1.0% of all Requests returned for clarification. – Very low rate confirms H.E.s are providing good info. 1.3% of all Tasks are Retired. – Very low rate confirms duplicate, inappropriate, and non-Facilities requests are rare. 4.8% of all Requests designated as Emergencies – Low rate confirms H.E.s are not abusing the system.
Task Distribution 2013Work Tasks % of All Work Tasks Carpentry4,19327.5% Electrical2,15714.1% Plumbers2,08013.6% Pipefitting1,4399.4% Automation1,0416.8% Painting9166.0% Grounds7054.6% Labor4883.2% Maint. Supv.4603.0% Glazier4352.9% Sheetmetal4182.7% Masonry3282.1% Mechanic2931.9% Roofing2271.5% Planning500.3% Environmental S.230.2% Storeroom60.0%
SECURITY Lock-Downs Laurie Olson, Director Office of Security & Emergency Management
Lockdown Basics State mandated-5 per year in addition to the 5 fire and 1 severe weather drill. Two types: – Lockdown with Warning - Our most common Threat is on outside of the building – Lockdown with Intruder Threat is on the inside of the building
Lockdown with Warning Threat is outside. Most often police action in the area. PROCEDURE All exterior doors are to be locked All students and staff are out of hallways and in locked classrooms. Classroom instruction continues No movement in hallways until All Clear
Lockdown with Intruder Un-authorized person(s) in building PROCEDURE All classroom doors are closed and secured – windows covered. Students/staff move away from doors and windows and remain silent All students and staff are out of hallways and in locked classrooms. No movement until All Clear is received
Roles & Responsibilities Dictated by your site safety plan – You are a critical part of the site safety team All staff (not just custodial staff) have a role in clearing hallways and bathrooms Engineers and other custodial staff(once sweep is done) should lock down and secure self as well
Questions/Concerns SEM Team is always willing to come out and meet with you. Shannon McNulty, EM Preparedness Coordinator – Shannon.email@example.com Shannon.firstname.lastname@example.org – 651-767-8375
Equipment Repairs & Maintenance Bruce Clarke Mechanic January 21 st, 2014
Mechanical Equipment Requests All requests for Small Engine Repairs Lawn Equipment Snow Equipment Vehicle Can be found under: MECHANICAL EQUIPMENT
Find the Equipment Type you need repaired, and check to see that the MECHANIC is the Service Provider
The Mechanic can then: 1.Arrange for the Equipment to be Picked Up 2.Make the Necessary Repairs to the Equipment 3.Arrange for the Equipment to be Returned This process saves time and improves communication between the trades
Fuel Caps Red = Straight Gas Orange = Mixed Gas Green = Diesel
Contact Information Bruce Clarke, Vehicle Mechanic Telephone: 651-744-1298 Shop Location: 1930 Como Avenue
Radon Currently radon detectors are being placed in all school buildings. In SPPS Radon is re-tested occasionally. Last testing was done in 2007. Detectors are not to be moved or touched once installed. They must stay in place for 90 days to get accurate results.
Hearing Protection Program SPPS will be implementing a Hearing Protection Program this winter. Starting in the Secondary schools, sound level testing will be performed. Locations will include lunch rooms, Band and Choir rooms, Industrial Arts areas, and boiler rooms. These will be coordinated through building staff. Appropriate personnel will be monitored in areas that exceed OSHA limits. Hearing protection and signage on specific equipment will be implemented if they exceed OSHA standards.
Waste RFP Timeline January 2014 – Publish RFP – Conduct Waste Sorts February 2014 – Proposals Due March 2014 – Recommendation to Board April 2014 Pilot Program Summer 2014 Transition to New Program
Knowledge Sharing January 24, 2014 Highland Senior High School 12:30 – 2:00 pm
Pest Notification Why do we need to fill this out? So we know where our problem locations are. So we can order additional services when needed. Provided better costumer service Pay the bills on time. 24
Certificate Of Registration Boiler and Pressure Vessel 26
Certificate Of Registration Once you have verified as correct Scan and email to email@example.com@spps.org If you have a boiler or compressor that is not listed, add it to the list with the following information – boiler or compressor – Manufacturer – Location – National Board number 27
Premium Pay Training Extra training provided to our CE2-CE5 titles on your own time. Purpose is to enhance and strengthen your skills to help you better manage your buildings Optional for you to attend Extra hourly premium pay is given throughout the year to those who attended Rates are in contract
Premium Pay Training April 2012 Conflict Resolution Stress and Time Management Supervisory Training April 2013 Leadership During Change Safety (boiler, body mechanics, fire extinguisher, blood cleanup, lockout/tagout)
Premium Pay 2014 Tuesday, April 15 from 2:30-6:30 Wednesday, April 16 from 2:30-6:30 Site TBD??? Looking for a host. Topics-What do you want/need?
Premium Pay 2014 Brainstorm ideas for topics We will try to customize the training to meet your wants/needs Take 5-10 minutes in groups of 5 or 6 and each group give us your best 2 ideas
Three Tests Nitrite test Conductivity test (TDS) Condensate pH
Initial Start-up Add 5 gallons per 1000 gal. Read water meter 1 Cubic Foot of Water = 7.48 gal. Pour in manhole at start-up
Nitrite Testing Range- 300-600 ppm If test reading is below 300 ppm add ½ gallon of 9917 to slug feeder/ retest the next day Boiler needs to be up to temp. for true readings Multiple reagent drops X 50 ppm Example 14 drops =700 ppm
Conductivity Test (TDS) Range 3000-3500 Blow Downs- Daily for sight glass and low water fuel cut-out Bottom blow downs: Open weekly for 5 seconds to remove sludge and to work the valves Blow down more if (TDS) is above 3500
Draw water sample from make-up water tank Follow procedures outlined on handout Condensate pH 7.5-8.5
Chem. Feed Pumps Pumps start and stop with feed water pumps Pump set for 100/100 speed and stroke Boilers are fed through the feed water lines at this time
Hot Water Boilers Future HW Loop treatment is 9910 Will be tested monthly by a Fremont Service Agent Engineers will be informed if adjustments are needed