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Landed Costs. 2 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 Landed Costs Matrix For setting the estimates for apportioning the landed cost.

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Presentation on theme: "Landed Costs. 2 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 Landed Costs Matrix For setting the estimates for apportioning the landed cost."— Presentation transcript:

1 Landed Costs

2 2 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 Landed Costs Matrix For setting the estimates for apportioning the landed cost elements

3 3 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 Suspended Landed Costs Matrix option - Purchase Order Processing This is a new option If you apportion landed costs, this option functions in a similar manner to the existing Landed Costs Matrix option However, one enhancement to both the existing Landed Cost Matrix and the Suspended Landed Cost Matrix is that only one category from either the Supplier or the Stock file is now required to create the matrix – previously both categories had to be entered Note: If the existing Landed Costs functionality is in use, running the Suspended Receipts Conversion option will extend the existing Landed Costs Matrix from 4 add-on costs up to a maximum of 10 add-on costs

4 4 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 How do you set the matrix to apportion landed costs? If you are using apportioned landed costs, you can now define the purpose of up to 10 landed cost elements – each cost element is assigned to a specific cost purpose via the new system keys POLNDAPP01 to POLNDAPP10 For example, the system keys POLNDAPP01 to POLNDAPP10 could be set as follows: wto assign the landed cost element to weight q to assign the landed cost element to quantity v to assign the landed cost element to value dto assign the landed cost element to dimensions When setting estimates within the Suspended Landed Cost Matrix therefore, each cost element for each supplier and stock category must refer to the same type of cost, for example, a cost of insurance must be consistent for each supplier / stock category The enhancements to the apportioned landed costs functionality therefore allow 'x' amount of costs elements to be reserved for the specific use of apportionment to the purchase receipt (via the system keys POLNDAPP01 to POLNDAPP10), with any other remaining elements used as additional add-on costs per detail line If you are using apportioned landed costs, you can now define the purpose of up to 10 landed cost elements – each cost element is assigned to a specific cost purpose via the new system keys POLNDAPP01 to POLNDAPP10 For example, the system keys POLNDAPP01 to POLNDAPP10 could be set as follows: wto assign the landed cost element to weight q to assign the landed cost element to quantity v to assign the landed cost element to value dto assign the landed cost element to dimensions When setting estimates within the Suspended Landed Cost Matrix therefore, each cost element for each supplier and stock category must refer to the same type of cost, for example, a cost of insurance must be consistent for each supplier / stock category The enhancements to the apportioned landed costs functionality therefore allow 'x' amount of costs elements to be reserved for the specific use of apportionment to the purchase receipt (via the system keys POLNDAPP01 to POLNDAPP10), with any other remaining elements used as additional add-on costs per detail line

5 5 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 Suspended Landed Costs Matrix option - Purchase Order Processing These new apportionment methods default from the new system keys POLNDAPP01 to POLNDAPP10 – in this example only 3 landed cost elements have been defined

6 6 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 Suspended Receipts Allowing the additional costs involved in receiving goods to be entered as a total landed cost

7 7 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 This is a new option This option allows the storage and suspension of multiple supplier / purchase order receipts against a given purchase order, without posting to inventory This receipt number can be generated automatically from the existing receipts system key POLASTREC Suspended Receipts option - Purchase Order Processing If you enter a shipping reference into this field in the Suspended Receipts header information

8 8 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 You can enter the details relevant to the shipment in the Shipment header entry window Suspended Receipts option - Purchase Order Processing Note: The name of the ship must be entered in the field Vessel name – the remaining fields are optional fields

9 9 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 Suspended Receipts option - Purchase Order Processing You can also enter the import tariffs / costs for this receipt (where a receipt / shipment can consist of multiple suppliers for which there might be multiple purchase orders) Note: This window is not displayed if the new apportioned cost elements system keys (POLNDAPP01 to POLNDAPP10) are missing or set to NONE

10 10 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 How do you enter apportioned landed costs? Depending on working practice, the apportioned landed costs can be entered in one of two ways: Where a receipt / shipment consists of one supplier and one, or many purchase orders – the import costs can be entered for one, or many purchase orders Where a receipt / shipment consists of one, or many suppliers and many purchase orders – the import costs can be entered for one, or many suppliers Note: The second example is more common for the receipt of a shipment of goods The process of apportionment is not performed until the receipt is posted – this allows the apportioned landed costs to be checked and amended if required before posting Depending on working practice, the apportioned landed costs can be entered in one of two ways: Where a receipt / shipment consists of one supplier and one, or many purchase orders – the import costs can be entered for one, or many purchase orders Where a receipt / shipment consists of one, or many suppliers and many purchase orders – the import costs can be entered for one, or many suppliers Note: The second example is more common for the receipt of a shipment of goods The process of apportionment is not performed until the receipt is posted – this allows the apportioned landed costs to be checked and amended if required before posting

11 11 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 This is the associated supplier code for which the fee was incurred Suspended Receipts option - Purchase Order Processing These apportionment methods default from the Suspended Landed Costs Matrix file This is the total header landed cost associated with this receipt These descriptions default from the new system keys POLNDDSC01 to POLNDDSC10 This field is an optional field and is the associated invoice reference – if it is is known If you enter a currency code you can select F7-Load to load the associated currency rate from the Currency file

12 12 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 Suspended Receipts option - Purchase Order Processing Next, enter or select via Browse the Supplier number and associated Purchase Order number Then enter the Delivery number select the level of entry you require These 2 fields allow you to

13 13 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 Suspended Receipts option - Purchase Order Processing The products on the Purchase Order selected are listed Enter the Log quantity – the quantity of the product landed The quantity to be returned And the More to come indicator – as for a standard Purchase Receipt Note: From this window, you can also browse on the back orders (F4), predict the future stock allocations (F8) and, if required, duplicate an order line (F12)

14 14 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 Suspended Receipts option - Purchase Order Processing When you confirm the receipt details, if the new system key PORECEXP is set to YES you can enter the expiry date of the batch Note: Entry of a Return Quantity will prompt for a Return Code from the General Supporting Files Return Codes file An over-receipt (depending on the value of the system key POGDSREC) will prompt for a Reason Code from the General Supporting Files Delivery Reasons file Note: Entry of a Return Quantity will prompt for a Return Code from the General Supporting Files Return Codes file An over-receipt (depending on the value of the system key POGDSREC) will prompt for a Reason Code from the General Supporting Files Delivery Reasons file

15 15 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 Suspended Receipts option - Purchase Order Processing The landed cost estimates for the product lines are taken from the Suspended Landed Costs Matrix file Note: These costs are only displayed if a shipping reference has been entered into the Suspended Receipts header information and the supplier / product category combination exists in the Suspended Landed Cost Matrix You can view these details in both the base or a selected currency (F7/F8) The cost elements that are not available for entry are apportioned from the Header Landed Costs From this point you can enter the actual costs for the estimated values

16 16 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 How have the apportioned landed costs been calculated? w (weight): Within the Suspended Landed Cost Matrix this estimate is proportional to the weight of the receipt line, for example, if the estimate is 100.00 per 1000kg and the weight of the order line is 10 qty * 1000kg = 10000kg, the estimate is (10000 * 100) / 1000 = 1000.00 q (quantity): Within the Landed Cost Matrix this estimate is proportional to the quantity of the receipt line, for example, if the estimate is 200.00 per quantity of 5, and the receipt line is for a quantity of 10, the estimate is (200 * 10) / 5 = 400.00 v (value): This simply defines a one-off value that is not proportional to the receipt line – the estimate is taken directly from the Landed Cost Matrix p (percentage): The estimated value is calculated as a percentage of the receipt line value, therefore, an estimated percentage of 20% on a receipt line of 200.00 would give an estimate of 40.00 d (dimension) The dimension value is retrieved from one of the dimension fields held in the Stock file, i.e. height, length or width and determined by the value of the new system key POLANDDIM w (weight): Within the Suspended Landed Cost Matrix this estimate is proportional to the weight of the receipt line, for example, if the estimate is 100.00 per 1000kg and the weight of the order line is 10 qty * 1000kg = 10000kg, the estimate is (10000 * 100) / 1000 = 1000.00 q (quantity): Within the Landed Cost Matrix this estimate is proportional to the quantity of the receipt line, for example, if the estimate is 200.00 per quantity of 5, and the receipt line is for a quantity of 10, the estimate is (200 * 10) / 5 = 400.00 v (value): This simply defines a one-off value that is not proportional to the receipt line – the estimate is taken directly from the Landed Cost Matrix p (percentage): The estimated value is calculated as a percentage of the receipt line value, therefore, an estimated percentage of 20% on a receipt line of 200.00 would give an estimate of 40.00 d (dimension) The dimension value is retrieved from one of the dimension fields held in the Stock file, i.e. height, length or width and determined by the value of the new system key POLANDDIM

17 17 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 Suspended Receipts option - Purchase Order Processing When all receipts have been entered, the associated Goods Received Note has been printed and you are satisfied that the receipt is complete and correctly entered, you can post the Suspended Receipts batch Note: The Goods Received Note has been enhanced to print the details associated with the enhanced landed cost functionality, including multiple suppliers and purchase orders

18 18 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 Suspended Receipts option - Purchase Order Processing A tickover window is displayed during the posting – a report is also produced detailing the results of the posting Note: A successful posting will update the following files: Stock Stock Movements Landed Costs Log Receipt Audit Stock Queue Landed Cost Log / GRN Header The Purchase Order Received Quantity is also updated Note: A successful posting will update the following files: Stock Stock Movements Landed Costs Log Receipt Audit Stock Queue Landed Cost Log / GRN Header The Purchase Order Received Quantity is also updated Note Also: If the products being received into stock have the Traceability flag on the Stock file set to F or B you are prompted to enter the batch inspection details

19 19 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 Suspended Landed Cost Log option - Purchase Order Processing This is a new option This option functions in the same way as the existing Landed Costs Log, but has been extended from 4 add-on costs up to a maximum of 10 add-on costs Note: You can scroll through the receipts within the Shipping Reference by selecting F6-Next or F7-Previous – making any amendments as required The Landed Costs Report has also been enhanced to reflect the modifications to the Suspended Landed Costs Matrix

20 20 of 20 3.0: Landed Costs / DA0292-w1 Last updated: 05-00 As the landed costs, products and/or receipt quantities are stored on the database they can be accessed using Report Writer and/or SQL – this provides you with unlimited means of checking apportioned landed costs against actual costs for all goods inward transactions


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