Presentation on theme: "General Ledger Operations AgVantage ® Software National Conference June 22-24, 2010 Rick Prinsen."— Presentation transcript:
General Ledger Operations AgVantage ® Software National Conference June 22-24, 2010 Rick Prinsen
General Ledger Operations Generating a Trial Balance & Transferring to Excel Adding/Editing/Posting Journal Entries Entering/Adding/Posting Inventory Adjustments Allocation Setup Budgets Opening/Closing Fiscal Periods Creating New Fiscal Year End of Year Balance Roll
Transferring Trial Balance to Excel Verify Trial Balance will be held in your print spool. 4. Accounts Receivable 9. Setup File Maintenance 17. Print Override File Maint.
Transferring Trial Balance to Excel
Page Down to Second Screen.
Generate Your Trial Balance 1.General Ledger 3. Report & Inquiry 1. Trial Balance Transferring Trial Balance to Excel
Double click on iSeries Navigator on your desktop, or choose in Start, All Programs. Depending on your connection this may take a few seconds to load. Transferring Trial Balance to Excel
In Right window click on Basic Operations. Next Click on Printer Output This then loads your spool files from the iSeries. Transferring Trial Balance to Excel
Highlight the row that the User Specified Data is GLS51T. This is your trial balance Hold down your left mouse button & drag & drop to your Desktop. Close the iSeries Navigator box. On your desktop double click the icon, this will open in Wordpad or Notepad depending on the size of your file. You can view this, attach to an or open in Excel. Transferring Trial Balance to Excel
Adjust Columns FINISH If you open in excel youll have to Maintenance file 1 st via Text Import Wizard Transferring Trial Balance to Excel
Make any column/formatting changes as needed once brought into excel. Transferring Trial Balance to Excel
Enter the Following G/L Posting Date G/L Posting Month Fiscal Year Journal Code – Will Default to GJ Adding/Editing/Posting Journal Entries
Must Be Y to generate reversing entry Adding/Editing/Posting Journal Entries
All Required Fields Adding/Editing/Posting Journal Entries
Print and Check Edit Before Posting Journal Entry After youve verified your edit Post Journal Entry to Ledger Journal Processing Menu Option 2 Print Edit of Journals Option 3 Post Journals to G/L Adding/Editing/Posting Journal Entries
Reversing Entries New Batch will automatically Create to next posting period Edit this batch verify totals then Post. Adding/Editing/Posting Journal Entries
Entering/Editing/Posting Inventory Adj.
Acct. to be adj. Beginning Inventory Amount – leave blank prior months balance will be used Ending Inventory Amount – actual value of inventory, may also enter qty Actual – Enter A for actual when not calculating estimated margin % A Entering/Editing/Posting Inventory Adj.
Journal Processing Option 7 Edit Inventory Adjustment G/L Location 001 = all locations INVENTORY ADJUSTMENTS CAN NOT BE POSTED BY INDIVIDUAL LOCATIONS. Entering/Editing/Posting Inventory Adj.
Journal Processing Menu Option 8 Post Inventory Adjustments Posting of your Inventory Adjustments should only be done once a month. All locations post at the same time and may not be done individually Entering/Editing/Posting Inventory Adj.
1 st Verify Financial Statements are Setup to Use Allocated Files. Financial Reporting Menu Opt 1 Define Financial Reports General Ledger Allocations
1.General Ledger 5.Financial Reporting 8. Add/Change G/L Allocation Enter a 4 digit year to allocate Enter General Ledger Number you Wish To Allocate. Keep in Mind Allocations Are For Financial Reporting Only and do not Post anything to General Ledger. General Ledger Allocations
Enter Location and General Ledger you Wish to allocate and the %. Must = 100% General Ledger Allocations
May Enter a Specific % for each Period. Default % will be used if Individual periods are not specified General Ledger Allocations
Verify Report All Periods Must = 100% General Ledger Allocations
Y if you want to convert all monthly Percentages to the Default % N if you entered different percentages For the different periods throughout the Year and want to use those for the new Fiscal Year. General Ledger Allocations
1.General Ledger 6. Budget Control 1. Maintain Budgets Budget Control
Enter Fiscal Year Location Number Account Number Budget Control
Enter Budget Amount Quantity Debit/Credit Note: If a Credit Balance Budget Amount Must Be entered as a negative number Budget Control
To Average an Amount throughout The periods enter in The Budget Amount And then Press F6 Will Average both Amount And Quantity (if entered). Budget Control
To Duplicate an Amount Or Quantity Throughout the Periods Enter the Budget Amount And Quantity And then Press F7 This will duplicate the Amount for all periods. Budget Control
To enter/maintain for a Specific period, tab Down to the period and enter the amount in the correct column. Debits are entered as a (+) number Credits are entered as a (-) number Budget Control
To Mark an Amount Up/Down from Actuals Or Budgets for any year Use F15 Enter Fiscal Year Actual / Budget Percentage Plus or Minus (added or subtracted) Budget Control
Budget Forecast Select Information To print for the Budget Forecast. A series of pop-up windows Appear. Print all or one location Fiscal Year Account Type Selection Budget Control
Budget Worksheets Prints the Actual Budget Worksheets Budget Control
Used to drop ALL Budget Records for A Given Year. Be Careful once you Purge a Fiscal Year It is gone. It is not required to Purge a budget year. Recommend to keep On file. Especially if You wish to go back and Compare Prior years. Budget Control
After youve entered Your Allocations and Budget amounts be sure to Update Files for Financials To reflect these amounts. Update Files for Financials
1. General Ledger 7. General Ledger Processing 1. Close/Open Fiscal Period Fiscal Year Page Up/Down to Select Period Opening / Closing Fiscal Periods
1.General Ledger 1.Master File Maintenance 7. Fiscal Year Control Enter Fiscal Year You Wish to Create Creating a New Fiscal Year
1 st Verify all periods are closed for Fiscal Year youre closing. 2 nd Verify New Fiscal Year is Created. Roll Balances to Next Fiscal Year
1.General Ledger 7. General Ledger Processing 2. Roll Balances to next Fiscal Year Balances May Be Rolled Multiple Times Roll Balances to Next Fiscal Year
Questions? General Ledger Operations
Thank you for attending. General Ledger Operations