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ACT, Inc. 20101 District Choice State Testing (DCST) Training Workshop Spring 2010 DCST Training Workshop Presented by ACT.

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Presentation on theme: "ACT, Inc. 20101 District Choice State Testing (DCST) Training Workshop Spring 2010 DCST Training Workshop Presented by ACT."— Presentation transcript:

1 ACT, Inc District Choice State Testing (DCST) Training Workshop Spring 2010 DCST Training Workshop Presented by ACT

2 ACT, Inc Why are we here? Overview of testing purposes and participants Detailed explanations of procedures Ensure a smooth administration

3 ACT, Inc Workshop agenda Overview of Testing Test Administration Policies Pre-Test (including non-test portions of test) Test Day Post-Test Test Accommodations Questions

4 ACT, Inc OVERVIEW OF TESTING

5 ACT, Inc Results of 2009 – DCST During the spring 2009 administration of the ACT for DCST: 30,457 students successfully completed testing and received College-Reportable ACT Scores. 110 students successfully completed testing and received State-Allowed ACT Scores.

6 ACT, Inc Results of 2009 – DCST During the spring 2009 administration of the ACT for DCST some students did not receive ACT scores as a result of: Prohibited Behavior71 Misadministrations35 Our goal is to eliminate incidents which cause students not to receive scores.

7 ACT, Inc Is this a real ACT test? Form is equivalent to other ACT test forms ACT (No Writing): English, Mathematics, Reading, and Science, or ACT Plus Writing: English, Mathematics, Reading, Science, and Writing Administration must meet standard testing requirements College Reportable scores to all colleges and universities in the US NCAA does accept for initial-eligibility

8 ACT, Inc How will the ACT results be reported? Type of Testing – STATE Standard Administration and ACT- Approved Accommodations Reports to High Schools: Student Reports High School Reports

9 ACT, Inc How will the ACT results be reported? (contd) Colleges and Universities Summary Reports State-Allowed Accommodations (not college reportable)

10 ACT, Inc The basics April 28 and May 12 Accommodations Testing Window: April 28 – May 12 All Grade 11 Students Every School Must Appoint: Test Supervisor (TS) Back-Up Supervisor (BU) Test Accommodations Coordinator (TAC)

11 ACT, Inc Whats New Online Processes ACT Supervisors Manuals format change Plastic Polymailer bags – for return of ACT Standard Time Answer Folders Preliminary Rosters for State-Allowed Testing Enhanced Instructions for State-Allowed Testing

12 ACT, Inc TEST ADMINISTRATION POLICIES

13 ACT, Inc ACT policies Protect integrity of testing program Protect you from allegations of impropriety Applies to initial, makeup, and accommodations testing

14 ACT, Inc Standardized procedures ACT Supervisors Manuals Standard Time State Special Testing (Accommodations) All staff must read & follow Responsibilities: Test Supervisor & Back-up TAC Verbatim verbal instructions Uniform procedures

15 ACT, Inc Authorized dates and times for ACT Standard Time Administration April 28 and May 12 First activity of the morning Must begin by 9 am No afternoon or evening testing No Early Bird activities Accommodations window – for ACT April 28 – May 12

16 ACT, Inc Standard Testing Requirements Applies to all days of testing – Initial, Makeup, and Accommodations Facilities Personnel Security Exact Timing Test Day Documentation

17 ACT, Inc Selecting / preparing rooms Desks & surfaces Face same direction Spacing Bulletin boards Temperature and lighting Limited distractions Off-site facilities Materials provided by school

18 ACT, Inc Staff selection No students, parents, volunteers or potential future examinees Integrity Available for entire test session

19 ACT, Inc Standard Time testing staff roles Room Supervisors Same person all sessions One for each room Proctors – assists room supervisor A proctor is required in addition to the room supervisor for every 25 examinees (or portion thereof) after the first 25. e.g., examinees, one proctor Each additional 25, one more proctor Roving proctor Proctor shifts

20 ACT, Inc Restriction on test preparation No ACT test preparation activities during current year for commercial gain Allowed only if: Test prep is part of regular job responsibilities Employer is not a commercial enterprise

21 ACT, Inc Relatives participating in DCST Test Supervisor / Back-up / TAC Prior access, so no relatives testing in DCST Room supervisors and proctors Not in the same rooms Avoids appearance of conflict of interest Protects staff and related examinees

22 ACT, Inc Relatives participating in DCST Relatives are defined as: Children / Stepchildren Grandchildren Nieces / Nephews Siblings In-laws Spouses Persons under your guardianship

23 ACT, Inc Athletic Coaches For Accommodated Testing – may not serve as the Test Accommodations Coordinator, if any student testing with accommodations is an athlete. For Standard Time and Accommodations testing – may not serve as a Room Supervisor – in any one- on-one situation where student athletes are testing.

24 ACT, Inc Before test day: Local training session required Discuss before test day Policies Pre-Test duties Test Day assignments Post-Test procedures Read Supervisors Manuals Training Outline Standard Time Manual Accommodations Manual

25 ACT, Inc Attentiveness during testing Read only Supervisors Manual Walk around room Discourage prohibited behavior Answer questions Must not engage in non-test related activities: Grade papers Read books Talk casually Use computer No food or drink in the test room

26 ACT, Inc PRE-TEST ACTIVITIES

27 ACT, Inc Non-secure materials Mid-March To Test Supervisor Supervisors Manual Taking the ACT for State Testing Answer Folders (blank)

28 ACT, Inc Completing Non-Test portions of the Answer Folder Pre-test session must be held before test day ALL students, including any with accommodations School-supervised non-secure session(s) Verbatim instructions Block M: College codes

29 ACT, Inc Collect and Organize: Completed Answer Folders following Pre-Test Collect folders (keep secure) Student reminders Bring #2 pencils Bring permitted calculator Bring required ID Dont bring your cell phone Organize and Plan redistribution Give partially completed Answer Folders for all Accommodated students to TAC after pre-test session Prepare Rosters for standard time test rooms

30 ACT, Inc ACT Standard Time Secure materials (week of April 19) To Test Supervisor Test Booklets Supervisors Report Form Return envelopes / Plastic Polymailer Bags Packing instructions Spring Break Conflict? – week of April 12 KEEP Carton(s) for return

31 ACT, Inc Missing secure materials IMMEDIATELY - Report shortages or evidence of tampering Phone: 800/ – for ACT Testing ext 2800 Standard Time ext 1788 Special Testing

32 ACT, Inc Security of materials Two Lock Rule Treat as you would a large sum of $ MONEY $ Documented Chain of Custody

33 ACT, Inc Test day pre-planning Review rooms Organize answer folders Prepare rosters Assign staff Prepare test day materials Practice verbal instructions

34 ACT, Inc TEST DAY

35 ACT, Inc Test Day: Briefing session Room Supervisors and Proctors arrival At least 30 minutes prior to check-in Review procedures Last-minute details Test Supervisor hand-delivery of test materials to Room Supervisor(s) Document with Test Booklet Count Form

36 ACT, Inc Observers Authorized Observers ACT Letter and ID Unauthorized Observers Media Test prep companies Parents School board members and District Officials

37 ACT, Inc Examinee ID requirements Personal recognition by school staff Not friends or parents Not via phone calls Yearbook Current official photo ID ID letter, notarized statement

38 ACT, Inc Admitting examinees Check IDs at the door and mark rosters Direct students to seats Alphabetical OK Left / right and front / back Be directive about it No late arrivals No food or drink No cell phones

39 ACT, Inc ACT - Test day schedule Standard Time ACT English 45 min. (no break) ACT Mathematics 60 min. (15 min. break) ACT Reading 35 min. (no break) ACT Science 35 min. (5 min. break) ACT Writing 30 min.

40 ACT, Inc Distribution of Test Books After students are seated Only when prompted by verbal instructions In unbroken, sequential order Only to those present Individually, one-by-one absent absent Start End

41 ACT, Inc Exact timing of tests Use more than one timepiece (not a cell phone) Time each room individually No central timing Record times in Supervisors Manual: Standard Time: Testing Time Verification Form Remember to give 5-minute warning Special Testing: Accommodations Administration Report

42 ACT, Inc Permitted calculators Details in Taking the ACT for State Testing or at Prohibited features - see list Do not clear calculators Check at the door before the test and periodically during Test 2 – Mathematics Permitted calculator is ultimately the students responsibility If school provides students calculators – distribute before beginning Test 1 - English

43 ACT, Inc Standard Time: Break Between Tests 15 minutes after Test 2 NOT Lunch Remind students to be quiet No cell phone usage Room attended at all times by staff If students dont return on time Resume testing No makeup time Irregularity Report If your district is administering the ACT Plus Writing 5 minute stretch break prior to Writing

44 ACT, Inc Group irregularities Document and call ACT if: Inclement weather Power failure Emergency evacuations Major disturbance Missing materials Mistiming Ph: 800/ – for the ACT ext Standard Time ext Special Testing Document minor distractions

45 ACT, Inc Individual Irregularities Defective materials Replace (standard time) If Accommodated Materials – Call ACT Examinee illnesses Schedule for makeup Marking in future section of folder Irrational behavior Document everything

46 ACT, Inc Prohibited Behavior Prohibited Behaviors: Creating disturbance Giving / receiving help Working in previous test section Working beyond time Calculator issues Void answer folder – attach to Irregularity Report No makeup test If security breach Call ACT Document everything

47 ACT, Inc POST-TEST

48 ACT, Inc Post-test: Test Day Documentation Test Roster (Provided by ACT for Accommodated Testing) Irregularity Report – (only if Irregularity occurred) Seating Diagrams Test Booklet Count Forms (Standard Time Only)

49 ACT, Inc Post-test: Test Day Documentation (contd) Testing Time Verification Form (Standard Time Only) Accommodations Admin. Report (Accommodations Testing only) Testing Staff List

50 ACT, Inc Ordering Standard Time Makeup Test Materials Makeup examinees April 28 absences - check roster Illness / unable to finish NOT if dismissed for prohibited behavior Examples Enter Makeup orders online https://testregistration.org/rsp/?realm= By April 29 New materials by week of May 3

51 ACT, Inc Standard Time: GREEN ink envelope ANSWER FOLDERS FOR PROCESSING Supervisors Report Form Answer Folders to be scored DO NOT include blank, or other Answer Folders that are NOT to be processed.

52 ACT, Inc Standard Time: RED ink envelope TEST ADMIN. FORMS Irregularity reports Void answer folders – attached to Irregularity Report Test Roster(s) ID Letters (if any) Test Booklet Count Form(s) Testing Time Verification Form(s) Seating Diagram(s) Testing Staff List

53 ACT, Inc Standard Time ACT Answer Folders Follow Packing Instructions: NEW – Use Plastic Polymailer Bag(s) for return of: RED Envelope materials GREEN Envelope materials Unused Polymailers All Other Materials MUST be returned in boxes. These materials will Not be processed and scored Seal and Keep Secure until pickup

54 ACT, Inc Standard Time Non-Process Materials: Packaging for return Follow Packing Instructions: Unused test booklets Used test booklets Used Supervisors Manuals Unused answer folders for students no longer enrolled Seal and keep secure until pickup

55 ACT, Inc Packing: Initial Test Date vs. Makeup Test Date After Initial ACT Test – April 28 Keep unused and partial Answer Folders for makeup Pack used Answer Folders for scoring ( GREEN ink envelope) – inside plastic polymailer bag Pack Administrative Forms and void Answer Folders from prohibited behavior with Irregularity attached ( RED ink envelope) – inside plastic polymailer bag Return ALL test booklets (used and unused) – In Boxes

56 ACT, Inc Packing: Initial Test Date vs. Makeup Test Date After Makeup ACT Test – May 12 Pack used Answer Folders for scoring ( GREEN ink envelope) – inside plastic polymailer bag Pack Administrative Forms and void Answer Folders from prohibited behavior with Irregularity attached ( RED ink envelope) – inside plastic polymailer bag Return ALL test booklets (used and unused) – in Boxes Return everything else in Boxes provided (e.g., all Supervisors Manuals, blank or unused answer folders)

57 ACT, Inc Return Shipping: FedEx will Pick Up Pre-scheduled FedEx pickups April 29 (Initial ACT test date) May 13 (ACT makeup and accommodations testing) YOU MUST Call ACT Immediately if FedEx does not pickup your ACT Test Materials on the designated date Ph: 800/ x 2800

58 ACT, Inc Success for you and your students Avoiding the Pitfalls – Standard Time Testing (verbal instructions) must begin by 9 am Non-Test portions of the Answer Folder must be completed prior to test day Administer tests in order: Test 1,Test 2, etc. Test materials: no transferring or sharing between schools

59 ACT, Inc Success for you and your students Avoiding the Pitfalls – Standard Time (contd) No extra breaks or extended breaks Ensure full amount of time allowed for each test Failure to return your test materials following the instructions provided may result in not processing your students answer folders.

60 ACT, Inc ACCOMMODATIONS

61 ACT, Inc Test Accommodations For Test Accommodations Coordinators and Test Supervisors We will discuss: Local decision vs. ACT decision Materials security & organization Administration procedures Return of materials

62 ACT, Inc Locally Approved Accommodations Standard time limits with normal breaks Regular type No special test format Examples Wheelchair access Sign language interpreter for spoken instructions (not items) Seating at front of room Separate room

63 ACT, Inc ACT-Approved Accommodations Approval from ACT required if documented disability and request: Extended time Multiple days Alternate formats - Cassette tapes or Audio DVDs - Large type - Reader - Braille If approved, testing window April 28 – May 12

64 ACT, Inc State-Allowed Accommodations If student does not meet criteria for ACT- Approved accommodations, school may apply for State-Allowed accommodations Application to ACT by March 5 Separate Materials and Testing Room Accommodations Testing Window: April 28 – May 12 Scores only for assessment & accountability No scores to colleges

65 ACT, Inc Secure Materials for Students Testing with ACT- Approved Accommodations To TAC ACT-Approved Preliminary Roster – week of March 8 th Final Roster / Student letters week of April 19 Test Materials – ACT-Approved Administrative forms Keep Cartons for Return

66 ACT, Inc Secure Materials for Students Testing with State-Allowed Accommodations To TAC: State-Allowed Preliminary Roster – week of March 22 Final Roster week of April 19 State-Allowed Test Materials Administrative Instructions – State-Allowed Accommodations Keep the ACT-Approved and State-Allowed materials and administrations separate KEEP Cartons for return

67 ACT, Inc Materials Security and Organization Test Materials and Rosters must be kept SECURE Keep in locked storage Confidential information Individual Packet for each approved student Only for named student Only the approved accommodation(s) Decide number of rooms and assign staff – separate room for each timing code

68 ACT, Inc Accommodations Testing - Testing staff roles Room Supervisor for each room Same timing code per room Proctor – if more than 10 examinees in a room Reader (if approved by ACT) Also serves as room supervisor Only reads to one student Must sign agreement Sign Language Interpreter For spoken instructions If ACT approved signing test questions, must sign agreement

69 ACT, Inc Extended-time Testing Procedures Do not mix timing codes Tests in proper sequence If separate sessions / days, must complete test Never left unattended School bells allowed May reschedule within two-week window Document time used for each test ACT Administration Report

70 ACT, Inc Other Administration Requirements Same staffing standards No coach if student-athlete Reader = ONE examinee Group testing OK for Audio DVDs or cassettes with earphones Transfer responses from large type worksheets or test booklets

71 ACT, Inc Return of ACT-Approved Accommodations Materials DO NOT USE Polymailers to return accommodated Answer Folders or administrative reports. Use Blue ink envelope, be sure all answer folders and administrative reports are included. Complete envelope checklist Follow packing instructions Use boxes materials were shipped in for return. May 13 – FedEx will pick up

72 ACT, Inc Return of State-Allowed Accommodations Materials DO NOT USE Polymailers to return accommodated Answer Folders or administrative reports. Use BROWN ink envelope, be sure all answer folders and administrative reports are included. Complete envelope checklist Follow packing instructions Use boxes materials were shipped in for return. May 13 - FedEx will pick up

73 ACT, Inc Success for you and your students Avoiding the Pitfalls – Accommodations No single test session may be longer than one day (for multi-day testing) Different Timing Codes = Different Rooms ACT materials are Student Specific Do not change the approved timing code ACT-Approved separate from State-Allowed

74 ACT, Inc Success for you and your students Avoiding the Pitfalls – Accommodations (contd) Standard Time separate from Accommodations One student per reader One Room Supervisor required for each room – No dual supervision of students in different rooms. Failure to return your test materials following the instructions provided may result in not processing your students answer folders.

75 ACT, Inc Keep Test Administrations and Materials Separate! ACT-Approved Accommodations Standard Time State-Allowed Accommodations If not, scores may be voided or delayed

76 ACT, Inc Questions? Administration issues ACT: 800/ x 2800 Forms Accommodations questions ACT: 800/ x 1788 Program issues Contact your District Assessment Coordinator


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