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Orgainizing Your Digital Documents. What is a File Structure Organizing your files Server space Email.

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Presentation on theme: "Orgainizing Your Digital Documents. What is a File Structure Organizing your files Server space Email."— Presentation transcript:

1 Orgainizing Your Digital Documents

2 What is a File Structure Organizing your files Server space

3 Useful items in your office File cabinets Desk Phone Office supplies Think of your computer as an office File folders Desktop Internet Applications

4 File Cabinets Drawers My Documents (just Documents in Vista) My Pictures My Music Organized and labeled Each drawer has a category Clearly labeled Dont use desktop Temporary storage Dont use C: Drive (desk drawers) For applications only

5 Category Granularity My Documents is your file cabinet Each folder is a drawer Each drawer can be divided into smaller categories Make each category easily understandable Find your documents quickly Someone else can find your documents easily How will I think about finding this file in the future? How to move files easily Windows Explorer Right-Click and drag

6 Common Examples Courses Professors Committees Events Students Vague Examples Everything in one folder Application specific documents Word, Excel, PowerPoint

7 COE vs. Career Account COE Server (U: Drive) Previous Versions (Shadow Copy) Few months Two week disaster recovery Sharing with faculty, staff, and students Departmental ownership Protect sensitive data Career Account (X: Drive) Disaster recovery only Accessible from off campus

8 Purdue Quota 500MB for ALL folders Deleted Items, Sent Items, and Junk Mail Personal Folders Located on one machine instead of server Keep without affecting quota Organize Same folder structure as My Documents Mail Folder vs. Inbox Filters Keep inbox useable


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