1. Kansas CVISN Program Plan
June 2000

2. Section 1
CVISN Definition
Table of Content
Executive Summary
Signature Page

3. CVISN Definition
What is the definition of CVISN? The term CVISN (Commercial Vehicle Information Systems and Networks) refers to the collection of information systems and communications networks that support commercial vehicle operations (CVO). These include information systems owned and operated by governments, motor carriers, and other stakeholders. The Federal Highway Administration (FHWA) CVISN program is not trying to create a new information system, but rather to create a way for existing and newly designed systems to exchange information through the use of standards and available communications infrastructure. The CVISN program provides a framework or “architecture” that will enable government agencies, the motor carrier industry, and other parties engaged in CVO safety assurance and regulation to exchange information and conduct business transactions electronically. The goal of the CVISN program is to improve the safety and efficiency of commercial vehicle operations.
The CVISN Architecture is the CVO part of the National Intelligent Transportation Systems (ITS) Architecture. It includes standards for communications technologies such as electronic data interchange (EDI) and dedicated short range communication (DSRC). These standards are being developed to promote interoperability and efficiency. The Transportation Equity Act for the 21st Century (TEA-21) requires that ITS projects funded from the Highway Trust Fund must be consistent with the National ITS Architecture and applicable standards.
Introductory Guide to CVISN
POR
Preliminary Version P.1 May 1999
Johns Hopkins University - Applied Physics Lab
1-1

4. Table of Content Section 1 CVISN Definition Table of Content
Executive Summary
Signature Page
Section 2 Mission Statement
Introduction
Organization Structure
Program Goals
Definition of CVISN Level 1 Deployment
Section 3 Program Areas
Entire Work Breakdown Structure
Section 4 Projects
Section 5 Key Features
Network Diagram of Kansas
Section 6 Milestones
Funding
Section 7 Products
Deliverables
Appendix 1 - Coach
2 - Issues/ Decisions
3 - Contact List
4 - Acronyms
1-2

5. Executive Summary
The Mission of the Kansas CVISN program is to create an information network using advanced technology that will enhance efficiency, safety, compliance and enforcement for commercial vehicle operations. The information network includes the exchange of ideas between the government partners and the motor carrier industry. CVISN initiatives to be undertaken will promote the economic well being of Kansas by facilitating the movement of goods for business and industry. State agencies in Kansas are dedicated to the application of cost-effective intelligent transportation technologies and streamlining existing processes that will improve transportation safety and administrative efficiency of both motor carriers and the state. CVISN is a collection of state, federal and private sector information systems and communication networks that support commercial vehicle operations. Kansas’ CVISN Program consists of three major program areas:
1. Safety Projects
2. Credentials Projects
3. Electronic Screening Projects
Each of these program areas are detailed in this report and specific projects are outlined for implementation as part of the Kansas CVISN program.
Kansas’ CVISN Program is administered by an Inter-Agency Coordinating Group, including the Kansas Department of Transportation, Kansas Department of Revenue, Kansas Highway Patrol, Kansas Corporation Commission, Division of Information Systems and Communications, Kansas Motor Carrier Association, Kansas Turnpike Authority, Federal Motor Carrier Safety Administration and Information Network of Kansas. A combination of State and Federal funding supports the program.
CVISN Champions are System Architect Leo Luttjohann and Program Manager Ken Gudenkauf. Carrier Groups are represented by the Kansas Motor Carriers Association.
1-3

6. Kansas CVISN Program Plan Approval Signatures
Commitment is key to the success of the Kansas CVISN Program. Through their endorsement this page represents the commitment of the following individuals and their organization and/or agency’s support of this project. - This signature page will be completed after the June CVISN Design Workshop.
. *
Kansas Department of Transportation
E. Dean Carlson, Secretary
. *
Kansas Department of Revenue
Karla Pierce, Secretary
. *
Kansas Highway Patrol
Col. Don Brownlee, Superintendent
. *
Kansas Corporation Commission
John Wine, Commission Chair
Division of Information Systems and Communications
Donald C. Heiman, Director
. *
Kansas Motor Carrier Association
Tom Whitaker, Interim Executive Director
. *
Kansas Turnpike Authority
Michael L. Johnston, President/CEO
Information Network of Kansas
Debra Luling, General Manager
* = Agencies that have previously supported the Kansas CVO Business Plan
1-4

7. Section 2
Mission Statement
Introduction
Organization Structure
CVISN Program Goals
Definition of CVISN Level 1 Deployment

8. Mission Statement Introduction
The mission of the Kansas Intelligent Transportation System for Commercial Vehicle Operations (ITS/CVO) program is to create an information network using advanced technology that will enhance efficiency, safety, compliance and enforcement for commercial vehicle operations
The information network includes the exchange of ideas between the government partners and the motor carrier industry. As new technologies and improved software become available, this cooperative exchange of information will be utilized to evaluate processes and technologies to determine deployment initiatives that improve commercial vehicle operations. Initiatives to be undertaken will promote the economic well being of Kansas by facilitating the movement of goods for business and industry. The design of CVISN allows for national and regional electronic exchange of data and information. State agencies in Kansas are dedicated to the application of cost-effective intelligent transportation technologies and streamlining existing processes that will improve transportation safety and administrative efficiency of both the motor carriers and state.
In March 2000 the Kansas Department of Transportation completed a Statewide ITS Plan (KITS) and have categorized all ITS projects under the “KITS” Planning Process. This plan recognizes CVISN and has defined a program area within the statewide plan to address ITS/CVO activities. The Statewide ITS plan addressed CVO, Rural and Urban ITS projects and focused on mainstreaming ITS into the KDOT business structure. KITS follows the State Transportation Improvement Program (STIP) process. The Statewide ITS plan has an evaluation phase that will occur in 2002.
Introduction
2-1

9. CVISN Program Organization
2-2

10. CVISN Supporting Agencies
Kansas Turnpike Authority
Information Network of Kansas
Kansas Motor Carrier Association
Federal Motor Carrier Safety Administration
2-3

11. ITS/CVO Architecture as part of the National Architecture
Intelligent
Transportation
Systems (ITS)
Commercial
Vehicle
Operations (CVO)
ITS/CVO
CVISN
International
Trade
Modernization I B C
Systems and
Networks
(CVISN)
Architecture
International Border
Clearance Architecture
National ITS Architecture
2-4

12. ITS/CVO Architecture as part of the National Architecture
Traveler
Subsystems
Information
Service
Provider
Traffic
Management
Emissions
Emergency
Transit
Toll
Administration
Fleet and Freight
Center
Roadside Subsystems
Vehicle
Commercial
Vehicle to Vehicle
Communications
Personal
Access
Remote
Support
Roadway
Planning
Collection
Parking
Check
Wireless Wide Area
Wireline Wide Area Communications
Dedicated Short Range
Vehicle Subsystems
2-5

13. Program Goals Improve freight mobility.
Reduce administrative burden on motor carriers and state agencies.
Increase compliance to motor carrier regulations.
Improve safety through reduced congestion.
Better use of enforcement and technology resources.
Conduct safety inspections on “At Risk” motor carriers.
Improve administration of credentials statewide.
Preserve infrastructure.
Meet Level 1 CVISN Deployment as shown on Page 2-7.
Taking on the CVISN Program sets in motion a mixture of projects that deploy utility and performance in the three major functional areas, as shown in the figure below.
Program Vision,
Objectives, and
Strategies
Define Project
Plan Project
Implement
Project
Operate &
Maintain
redesign
evaluate
monitor
scope
Define
Plan
Safety
Credentials
Electronic
Screening
2-6

14. Definition of CVISN Level 1 Deployment
An organizational framework for cooperative system development has been established among state agencies and motor carriers.
A State CVISN System Design has been established that conforms to the CVISN Architecture and can evolve to include new technology and capabilities
All the following elements of three capability areas have been implemented using applicable architectural guidelines, operational concepts and standards:
Safety Information Exchange
ASPEN (or equivalent) at all major inspection sites *1
Connection to SAFER *2
CVIEW (or equivalent) for snapshot exchange within state and to other states
Credentials Administration
Automated processing (i.e. carrier application, state application processing, credential issuance, fuel tax filing) of at least IRP & IFTA credentials; ready to extend to other credentials (intrastate, titling, OS/OW, carrier registration, HAZMAT). Note: Processing does not included e-payment. *3
Connection to IRP & IFTA Clearinghouses *4
At least 10% of the transaction volume handled electronically; ready to bring on more carriers as carriers sign up; ready to extend to branch offices where applicable
Electronic Screening
Implemented at a minimum of one fixed or mobile inspection site
Ready to replicate at other sites
*1 Kansas uses ASPEN
*2 Kansas is currently connecting to SAFER
*3 Kansas currently accepts electronic permitting
*4 Kansas is currently using the IRP Clearinghouse
2-7

15. Safety Information Exchange Credential Administration
Section 3
CVISN Program Areas
Safety Information Exchange
Credential Administration
Electronic Screening
Entire Work Breakdown Structure

16. CVISN Program Areas Safety Information Exchange CVIEW - Planning
PRISM - Future
Accident Reporting - Future
Credential Administration
IRP Clearinghouse - Completed
Permit Batch Processing - Completed
Internet Application for Permits - Started
Electronic IRP Applications - Future
Electronic IFTA Applications - Future
Electronic IFTA Quarterly Reports - Future
TRIS - Truck Routing Information System - Started
Roadside Operations
Electronic Clearance - Future
3-1

17. Safety Information Exchange
Kansas Administrative Systems
Exchanging safety information is intended to
improve safety performance. 1
Monitor safety performance in safety
Legacy Systems
Legacy Systems
assurance programs;
Associated with
Associated with 2
Collect driver/vehicle inspection data,
Credentialing
Safety
carrier compliance information, citation &
accident data;
Leg Sys Mods 1
- SAFETYNET 2000 3
Provide safety & credentials snapshots to 4
- CAPRI
LSIs
the roadside for screening & inspections;
EDI or 4
Check safety history before granting
credentials;
CVIEW 5
Share information with other states
LSIs or
EDI 2 3 5
Leg Sys Mods
EDI
CVISN Core Infrastructure
Kansas CV Roadside Check
Stations (Fixed or Mobile) 2 5
- Roadside Operations
MCMIS
- Screening
AFF
- ASPEN
Interim approach
SAFER
- Citation & Accident
for ASPEN
CVISN for Kansas
Program Plan May 2000
3-2

18. Credentials Administration
Motor Carrier
Standardized transactions enable:
Carrier Bank 1
carriers to file for credentials from their offices,
Credentialing System
(e.g., CAT - Carrier 2
states to process applications automatically,
Automated Transaction)
states to exchange information electronically to 3
support base state agreements
Standardized transactions support fee payments 4 4
among payers, payees, and financial institutions
(banks).
KS.State Bank 1
EDI 4 4
Kansas
Legacy Systems
CI / Legacy 4
Workstations L
Associated with 2 M
(For manual review or entry of s
Credential or Fuel
credential / tax filing info)
Tax Filing
IRP CH
EDI or
EDI
Bank
Credentialing
LSIs or
EDI 3
Interface (CI)
Server
CVIEW
IFTA and IRP
SSE
Clearinghouses
(Support base state
EDI: Electronic Data Interchange LM: Legacy Modification
LSI: Legacy System Interface
SSE: State-Specific Enhancement
agreements)
CVISN for Kansas
Program Plan May 2000
3-3

19. Electronic Screening Roadside electronic screening
focuses resources on high risk
operators:
Identify transponder, carrier,
vehicle via DSRC transponder
& standard messages
Pull in untagged vehicle to
identify carrier & vehicle
Check snapshot information
when making screening
decisions
Before issuing a citation, check
with authoritative source for
latest status 1 2 3 4
CVIEW
SAFER
CVISN Core
Infrastructure
State Roadside Systems
Sensor/
Driver Comm
Screening
Roadside
Operations
Other State
Systems
DSRC
Citation &
Accident
Leg Sys Mods LM L M
LSI or
EDI
MCMIS
LSIs
Electronic Screening
CVISN for Kansas
Program Plan May 2000
3-4

20. Work Breakdown Structure (WBS)
3-5

21. Section 4 Projects Commercial Vehicle Information Exchange Window
Project Summary
Project Overview
Process Flow
Thread Diagram
Project Work Breakdown Structure
Permit Application via Internet
International Registration Plan
International Fuel Tax Agreement
Truck Routing Information System
Electronic Clearance

22. Commercial Vehicle Information Exchange Window (CVIEW)
Summary Information
4-1

23. CVIEW Project Project Description
Provide connection with SAFER, IRP, IFTA and Intrastate Registrations databases
Project Objective
Provide roadside inspectors safety and credential information for both interstate and intrastate carriers
Goal(s)
Provide information to roadside inspection station
Support business needs of users
Facilitate the electronic exchange of safety and credential information
Project Documentation
Work Breakdown Task 3.4
National ITS Architecture
4 CVO User Service Bundle
4.4 Commercial Vehicle Administration Process
2 Manage Commercial Vehicles
Process Specifications (pspecs)
Provide Commercial Vehicle Check station Communications
Provide Commercial Vehicle Inspector Handheld Terminal Interface
Carry-out Commercial Vehicle Roadside Safety Screening
Carry-out Commercial Vehicle Roadside Inspection
2.3.4 Detect Commercial Vehicle 2.3.4
2.3.5 Provide Commercial Vehicle Roadside Operator Interface
2.3.6 Provide Commercial Vehicle Reports
4-2

24. ASPEN CVIEW Process Flow
Roadside Inspector
ASPEN
Roadside Inspectors will use the current ASPEN software to access CVIEW. The CVIEW application/server will provide snapshot data from both in-state (legacy) and the National Safety database (SAFER).
CVIEW
State Owned
SAFER
CVISN Core System
Legacy Systems
4-3

25. CVIEW Thread Diagram (1)
Record inspections electronically and report them to SAFER and MCMIS via CVIEW (ASPEN-32, SAFETYNET 2000, SAFER/CVIEW 3.0)
KANSAS Roadside Systems
KANSAS Commercial Vehicle Administration Systems
Carrier Systems
Credentialing
System
(e.g., CAT)
CVISN
Core Infrastructure
Systems
(National/Regional)
CDLIS
IRP
Clearinghouse
IFTA
NMVTIS
MCMIS
SAFER
Registration L S I M
RSPA HazMat
ASAP Analysis
Admin/CAPRI
Sensor/
Driver Comm
Screening
Roadside
Operations
ASPEN-32
Citation &
Accident
Service Providers
Internet
Tools
Other Carrier
ASAP
MCDC
Interface (CI)
IFTA Tax
Processing
Web CAT
Intrastate Veh
Driver
Licensing
Licensing &
Insurance
E-Screening
Enrollment
Titling
SSRS
HazMat
OS/OW
SAFETYNET
2000
CAPRI
Treasury or
Revenue
Other Jurisdictions
Transponder
Carrier Commercial
Vehicle
CV Info Exchange
Window (CVIEW) 1 A C D E B 2 3
4-4

26. CVIEW Thread Diagram (2)
1. ISS request is sent to CVIEW.
2. ISS is processed and returned to inspector.
3. Inspection data is sent to CVIEW via ASPEN.
A. Snapshots are updated from SAFER to CVIEW.
B. Snapshots from SAFER are merged with intrastate snapshots and updated to ASPEN (laptops).
C. Inspections are updated to SAFER / other jurisdictions from CVIEW.
D. Hand entered inspections are sent to MCMIS from Safetynet.
E. MCMIS updates to SAFER.
4-5

27. CVIEW WBS
4-6

28. Permit Application via Internet Summary Information
Electronic Filing of Applications, Web/Internet Based and Direct Connection Systems (FTP), provide benefits to both states and carriers, eliminating paperwork, reducing errors and improving workflow. These systems include the processes for accepting and reviewing applications issuing credentials, auditing and reporting. Credentials are the focus of one ITS/CVO user service, Commercial Vehicle Administrative Process, as outlined in the National ITS Architecture
Vehicles that exceed size limits, or are transporting non-divisible loads in excess of gross weight or axle weight regulations, qualify for special hauling permits for each individual load. These permits, which are valid for a limited number of days, specify the route the vehicle must take. Kansas also issues annual permits to eligible carriers.
A permit must be obtained for each State through which the vehicle will travel. In most cases, carriers must obtain an individual permit from each State, although some States have established reciprocity agreements to accept each other’s permits. Special permitting regulations vary widely, and sometimes conflict, among the States.
4-7

29. Permit Application via Internet Project
Project Description
Provide 24/7 access for motor carriers requesting Kansas legalization permits.
Project Objective
Improve access and work flow of permit issuance.
Goal(s)
Accelerate credential process
Use electronic data transfer to improve speed and accuracy
National ITS Architecture
4 CVO User Service Bundle
4.4 Commercial Vehicle Administration Process
2 Manage Commercial Vehicles
Process Specifications (pspecs)
2.1.1 Manage Commercial Fleet Electronic Credentials and Tax Filing
Provide Commercial Fleet Static Route
2.5.3 Update Permits and Duties Store
2.5.2 Obtain Electronic Credential and Tax Filing Payment
Project Documentation
Work Breakdown Task 4.4.1
4-8

30. Permit Application via Internet Process Flow
WEB/INTERNET
Application
Permit Requestor
Permit applications will be process via web based application.
Payment will be made via escrow account or credit card.
TRIS
(Truck Routing
Information System)
MCCP
(Motor Carrier
Central Permit)
TRIS will be added when available
4-9

31. Permit Application via Internet Thread Diagram (1)
Kansas State Roadside Systems
Kansas State Commercial Vehicle Administration Systems
Carrier Systems
CVISN
Core Infrastructure
Systems
(National/Regional)
CDLIS
IRP
Clearinghouse
IFTA
NMVTIS
MCMIS
SAFER
Registration L S I M
RSPA HazMat
ASAP Analysis
Admin/CAPRI
Sensor/
Driver Comm
Screening
Roadside
Operations
ASPEN
Citation &
Accident
Service Providers
Internet
Tools
Other Carrier
ASAP
MCDC
CV Info Exchange
Window (CVIEW)
Credentialing
Interface (CI)
Transponder
Carrier Commercial
Vehicle
IFTA Tax
Processing
Intrastate Veh
Driver
Licensing
Licensing &
Insurance
Titling
SSRS
TRIS
OS/OW
SAFETYNET
CAPRI
Treasury or
Revenue
System
(e.g., CAT)
Kansas CVISN Architecture
Permit Issuing Locations
KDOT, KDOR and KHP 1 2 4 5 3
4-10

32. Permit Application via Internet Thread Diagram (2)
1. Carrier sends Permit request to permit clerk or credential interface.
2. If needed, Routing request is sent to TRIS application for verification / changes.
3. Permit is returned to carrier.
4. Permit information is provided via snapshot to CVIEW.
5. If needed snapshot is provided to SAFER.
4-11

33. Permit Application via Internet WBS
4-12

34. International Registration Plan (IRP) Electronic Filing Summary Information
Electronic Filing of Applications, Web/Internet Based and Direct Connection Systems (FTP), provide benefits to both states and carriers, eliminating paperwork, reducing errors and improving workflow. These systems include the processes for accepting and reviewing applications issuing credentials, auditing and reporting. Credentials are the focus of one ITS/CVO user service, Commercial Vehicle Administrative Process, as outlined in the National ITS Architecture
The IRP process includes five types of activities:
The base State accepts and processes IRP applications from the carriers in its jurisdiction, and issues credentials (license plates and cab cards) to certify the right to operate in all IRP jurisdictions
The Base State collects application and registration fees on an annual basis from the carriers in its jurisdiction, and obtains operating mileage estimates by IRP jurisdiction for each carrier’s fleet.
The Base State interacts with other IRP jurisdictions to document carrier operations, and to transfer shares of collected fees to other jurisdictions in proportion to each carrier’s operating mileage.
The Base State conducts periodic audits of its carriers. Current IRP rules requires that the Base State audit 15 percent of the carriers in its jurisdiction every 5 years. The audits cover the authenticity of the mileage figures reported by the carrier.
Each member State may issue temporary permits to vehicles that are not apportioned for travel in its jurisdiction. These permits are valid for travel during a limited amount of time (typically 2 to 10 days). Depending on the State, these temporary permits may be secured on the spot at weigh stations or ports-of-entry, or in advance by mail, phone, fax, or wire service.
4-13

35. IRP Electronic Filing Project
Project Description
Provide means of electronic data exchange between state and motor carriers
Project Objective
Meet and exceed CVISN Level 1 requirements
Goal(s)
Accelerate the credential process
Move toward a paperless environment
Use electronic data transfer to improve speed and accuracy
Project Documentation
Work Breakdown Task 4.4.2
National ITS Architecture
4 CVO User Service Bundle
4.4 Commercial Vehicle Administration Process
2 Manage Commercial Vehicles
Process Specifications (pspecs)
2.5.1-Manage Commercial Vehicle Trips and Clearances
2.5.2-Obtain Electronic Credential and Tax Filing Payment
2.5.3-Update Permits and Duties Store
2.5.4-Communicate w/ Other Commercial Vehicle Administration System
2.5.5-Manage Commercial Vehicle Credentials and Enrollment
2.5.6-Output Commercial Vehicle Enrollment Data to Roadside Facilities
2.5.7-Process Commercial Vehicle Violations
2.5.8-Process Data Received from Roadside Facilities
5.4.6-Process CV Violations
Process Commercial Vehicle Payments
4-14

36. IRP Electronic Filing Process Flow
Communications networks will connect to CVISN core systems to provide data exchange reducing work load on state agency and motor carrier.
CVISN Core Systems
(Clearinghouse,
SAFER)
Fleet Manager /
Service Provider
Fleet managers will use electronic data exchange, via Web/Internet or File transfers to apply for and accept required operating credentials.
State Agency /
Credential Interface
State Legacy
Systems
4-15

37. IRP Electronic Filing Thread Diagram (1)
KANSAS Roadside Systems
KANSAS Commercial Vehicle Administration Systems
Carrier Systems
Credentialing
System
(e.g., CAT)
CVISN
Core Infrastructure
Systems
(National/Regional)
CDLIS
IRP
Clearinghouse
IFTA
NMVTIS
MCMIS
SAFER
Registration L S I M
RSPA HazMat
ASAP Analysis
Admin/CAPRI
Sensor/
Driver Comm
Screening
Roadside
Operations
ASPEN-32
Citation &
Accident
Service Providers
Internet
Tools
Other Carrier
ASAP
MCDC
Interface (CI)
IFTA Tax
Processing
Web CAT
Intrastate Veh
Driver
Licensing
Licensing &
Insurance
E-Screening
Enrollment
Titling
SSRS
HazMat
OS/OW
SAFETYNET
2000
CAPRI
Treasury or
Revenue
Other Jurisdictions
Transponder
Carrier Commercial
Vehicle
CV Info Exchange
Window (CVIEW) 1 2 3 5 4 1a 2a 6
4-16

38. IRP Electronic Filing Thread Diagram (2)
1. Carrier sends application via electronic file or enters data to credential interface.
2. Application is processed.
1a. 2a. Temporary Credential is sent back to carrier
3. CVIEW Snapshot is updated.
4. SAFER Snapshot is updated.
5. Data is sent to IRP Clearinghouse monthly.
6. Data is updated to MCMIS and other jurisdictions.
4-17

39. IRP Electronic Filing WBS
4-18

40. International Fuel Tax Agreement (IFTA) Electronic Filing Summary Information
Electronic Filing of Applications, Web/Internet Based and Direct Connection Systems (FTP), provide benefits to both states and carriers, eliminating paperwork, reducing errors and improving workflow. These systems include the processes for accepting and reviewing applications issuing credentials, auditing and reporting. Credentials are the focus of one ITS/CVO user service, Commercial Vehicle Administrative Process, as outlined in the National ITS Architecture
The IFTA process comprises five sets of activities:
The Base State accepts and processes IFTA applications from the carriers in its jurisdiction, and issue credentials (fuel tax licenses and vehicle decals) to certify the right to operate in all IFTA jurisdictions.
The Base State accepts and processes fuel tax returns on a quarterly basis from the carriers in its jurisdiction, and collects or refunds the net tax balance due for each carrier.
The Base State interacts with other IFTA jurisdictions to document carrier operations and fuel tax collections, and to transfer tax funds due to other jurisdictions by carriers in the Base State.
The Base State conducts periodic audits of its carriers. Current IFTA rules requires that the Base State audit 15 percent of the carriers in its jurisdiction every 5 years.
Each State may issue temporary permits to vehicles that are not licensed for travel in its jurisdiction. Such permits are valid for travel during a limited amount of time (typically 2 to 10 days). Depending on the State, these temporary permits may be secured on the spot at weigh stations or ports-of-entry, or in advance by mail, phone, fax, or wire service.
4-19

41. IFTA Electronic Filing Project
Project Description
Provide means of electronic data exchange between state and motor carriers
Project Objective
Meet and exceed CVISN Level 1 requirements
Goal(s)
Accelerate the credential process
Move toward a paperless environment
Use electronic data transfer to improve speed and accuracy
Project Documentation
Work Breakdown Task 4.4.3
National ITS Architecture
4 CVO User Service Bundle
4.4 Commercial Vehicle Administration Process
2 Manage Commercial Vehicles
Process Specifications (pspecs)
2.5.1-Manage Commercial Vehicle Trips and Clearances
2.5.2-Obtain Electronic Credential and Tax Filing Payment
2.5.3-Update Permits and Duties Store
2.5.4-Communicate w/ Other Commercial Vehicle Administration System
2.5.5-Manage Commercial Vehicle Credentials and Enrollment
2.5.6-Output Commercial Vehicle Enrollment Data to Roadside Facilities
2.5.7-Process Commercial Vehicle Violations
2.5.8-Process Data Received from Roadside Facilities
5.4.6-Process CV Violations
Process Commercial Vehicle Payments
4-20

42. IFTA Electronic Filing Process Flow
Fleet Manager /
Service Provider
State Agency /
Credential Interface
CVISN Core Systems
(Clearinghouse,
SAFER)
State Legacy
Systems
Fleet managers will use electronic data exchange, via Web/Internet or File transfers to apply for and accept required operating credentials.
Communications networks will connect to CVISN core systems to provide data exchange reducing work load on state agency and motor carrier.
4-21

43. IFTA Electronic Filing Thread Diagram (1)
KANSAS Roadside Systems
KANSAS Commercial Vehicle Administration Systems
Carrier Systems
Credentialing
System
(e.g., CAT)
CVISN
Core Infrastructure
Systems
(National/Regional)
CDLIS
IRP
Clearinghouse
IFTA
NMVTIS
MCMIS
SAFER
Registration L S I M
RSPA HazMat
ASAP Analysis
Admin/CAPRI
Sensor/
Driver Comm
Screening
Roadside
Operations
ASPEN-32
Citation &
Accident
Service Providers
Internet
Tools
Other Carrier
ASAP
MCDC
Interface (CI)
IFTA Tax
Processing
Web CAT
Intrastate Veh
Driver
Licensing
Licensing &
Insurance
E-Screening
Enrollment
Titling
SSRS
HazMat
OS/OW
SAFETYNET
2000
CAPRI
Treasury or
Revenue
Other Jurisdictions
Transponder
Carrier Commercial
Vehicle
CV Info Exchange
Window (CVIEW) 1 2 3 5 4 1a 2a 6
4-22

44. IFTA Electronic Filing Thread Diagram (2)
1. Carrier sends application via electronic file or enters data to credential interface.
2. Application is processed.
1a. 2a. Temporary Credential is sent back to carrier
3. CVIEW Snapshot is updated.
4. SAFER Snapshot is updated.
5. Data is sent to IFTA Clearinghouse monthly.
6. Data is updated to MCMIS and other jurisdictions.
4-23

45. IFTA Electronic Filing WBS
4-24

46. Truck Routing Information System (TRIS) Summary Information
TRIS will be a GIS based routing and bridge analysis system for oversize/overweight permits. The initial phases of deployment will provide the necessary information electronically to the permit clerk for routing any permit load. This enhancement will replace the many paper maps that are currently used to verify routes.
TRIS will be deployed in phases to eventually have the permit route completely selected by the computer software. The data supporting the routing function will include current construction and detour information, which will be available to motor carriers via the Internet. With over 40,000 single trip and over 1300 annual oversize/overweight permits issued in Kansas annually, TRIS will help protect the infrastructure while enhancing safety for permit loads.
4-25

47. TRIS Project Project Description Goal(s)
Improve data flow and communications among the varied stakeholders requesting and issuing oversize / overweight permits in Kansas.
Project Objective
Provide GIS enabled routing information for all permit issuing locations.
Goal(s)
Move toward a paperless environment.
Use electronic data transfer to improve speed and accuracy
Project Documentation
Work Breakdown Task 4.6.1
National ITS Architecture
4 CVO User Service Bundle
4.4 Commercial Vehicle Administration Process
2 Manage Commercial Vehicles
Process Specifications (pspecs)
2.1.1 Manage Commercial Fleet Electronic Credentials and Tax Filing
Provide Commercial Fleet Static Route
2.5.3 Update Permits and Duties Store
2.5.2 Obtain Electronic Credential and Tax Filing Payment
4-26

48. KDOR, KHP, KDOT, Internet, Batch Existing Legacy System
TRIS Process Flow
Processing Locations
KDOR, KHP, KDOT, Internet, Batch
Permit Requestor
TRIS
(Truck Routing
Information System)
A GIS application will assist both permit clerks and motor carriers in routing of oversized / overweight loads.
MCCP
(Motor Carrier
Central Permit)
Existing Legacy System
4-27

49. TRIS Thread Diagram (1)
Kansas State Roadside Systems
Kansas State Commercial Vehicle Administration Systems
Carrier Systems
CVISN
Core Infrastructure
Systems
(National/Regional)
CDLIS
IRP
Clearinghouse
IFTA
NMVTIS
MCMIS
SAFER
Registration L S I M
RSPA HazMat
ASAP Analysis
Admin/CAPRI
Sensor/
Driver Comm
Screening
Roadside
Operations
ASPEN
Citation &
Accident
Service Providers
Internet
Tools
Other Carrier
ASAP
MCDC
CV Info Exchange
Window (CVIEW)
Credentialing
Interface (CI)
Transponder
Carrier Commercial
Vehicle
IFTA Tax
Processing
Intrastate Veh
Driver
Licensing
Licensing &
Insurance
Titling
SSRS
TRIS
OS/OW
SAFETYNET
CAPRI
Treasury or
Revenue
System
(e.g., CAT)
Permit Issuing Locations KDOT, KDOR and KHP 1 2 4 5 3
4-28

50. TRIS Thread Diagram (2)
1. Carrier sends OSOW routing request to permit clerk or credential interface.
2. Routing request is sent to TRIS application for verification / changes.
3. Permit with routing is returned to carrier.
4. Permit information is provided via snapshot to CVIEW.
5. If needed snapshot is provided to SAFER.
4-29

51. TRIS WBS
4-30

52. Electronic Clearance Project Summary Information
4-31

53. Electronic Clearance Project
Goal(s)
Decrease congestion at inspection stations
Reduce unnecessary time expended for CVO enforcement
Project Description
Provide means for MCI Stations to electronically verify commercial vehicles at mainline speeds.
Project Objective
Improve safety at weight stations by reducing number of trucks exiting and entering highway.
Project Documentation
Work Breakdown Task 5.4
National ITS Architecture
4 CVO User Service Bundle
4.4 Commercial Vehicle Administration Process
2 Manage Commercial Vehicles
Process Specifications (pspecs)
2.3.2 Provide Commercial Vehicle Clearance Screening
Administer Commercial Vehicle Roadside Credentials Database
Process Screening Transactions
4-32

54. Electronic Clearance Project Process Flow
Commercial Vehicle
(Transponder Equipped)
Electronic Clearance
Enrollment
(Authorization/Cancellations)
MCI Stations
(Verification and Clearance)
Kansas Legacy Systems
(Data Input)
Transponder equipped vehicles can be electronically cleared to bypass a weigh station, reducing congestion and improving safety.
4-33

55. Electronic Clearance Project Thread Diagram (1)
Kansas Roadside Systems
Kansas Commercial Vehicle Administration Systems
Carrier Systems
CVISN
Core Infrastructure
Systems
(National/Regional)
CDLIS
IRP
Clearinghouse
IFTA
NMVTIS
MCMIS
SAFER
Registration L S I M
RSPA HazMat
ASAP Analysis
Admin/CAPRI
Sensor/
Driver
Comm
Roadside
Operations
ASPEN
Citation &
Accident
Service Providers
Internet
Tools
Other Carrier
ASAP
MCDC
CV Info Exchange
Window (CVIEW)
Credentialing
Interface (CI)
Transponder
Carrier Commercial
Vehicle
IFTA Tax
Processing
Intrastate Veh
Licensing
Licensing &
Insurance
E-Screening
Enrollment
Titling
SSRS
HazMat
OS/OW
SAFETYNET
CAPRI
Treasury or
Revenue
System
(e.g., CAT) A B C 1 2 3 4
Screening
4-34

56. Electronic Clearance Project Thread Diagram (2)
1. Transponder equipped unit is read by roadside sensor.
2. Transponder data is transferred to the screening application.
3. Data is sent to weigh station personnel for review.
4. Red light / Green light signal is returned to Transponder.
A. SAFER snapshot data is sent to CVIEW
B. CVIEW merges SAFER and intrastate snapshot data and passes to roadside computer.
C. Data is update in screening selection computer.
4-35

57. Electronic Clearance Project WBS
4-36

58. Network Diagram of Kansas
Section 5
Key Features
Network Diagram of Kansas

59. Key Features of Kansas CVISN Network Design
Implement CVIEW functions to assist Motor Carrier Inspectors with roadside operations.
Provide Legacy System interfaces to support interagency needs.
Provide connectivity to CVISN Core Systems.
Implement integrated web/internet based applications with state motor carrier systems.
Integrate technology solutions where applicable to improve Commercial Vehicle Operations.
5-1

60. Network Diagram of Kansas
Motor Vehicle Administration
State Police (Commercial Vehicle Enforcement)
CVISN Core
Infrastructure Systems
Motor Fuel Tax Division
ASPEN
Screening
IRP
Carrier Systems
SAFER/
Data Mailbox
MCMIS
Clearinghouse
IFTA
CAT
Treasury:
Mainframe DB
IFTA Registration
& IFTA Tax
Processing
Sensor/
Driver Comm
Accident
Reporting
SAFETYNET
2000
Licensing
& Titling
Intrastate
Registration
AAMVAnet
Frame Relay
(TCP/IP)
SNA
Gateway
(token
ring)
dial-up
sensors
CDLIS
Roadside
Operations
Licensing &
Insurance
RSPA
HazMat
KTA
Internet
Firewalls
DISC FTP Server
CVIEW
State Communication
Systems
DSRC
MCCP
OS/OW
Permits
SSRS
(Registration)
PVD Advalorem Tax
INK
CAPRI
KDOR System
KCC System
KHP System
Unknown System Owner
DISC Mainframe
CVISN for Kansas
Program Plan May 2000
Existing
Unknown Link
Proposed
5-2

61. Section 6
Milestones
Funding

62. Reporting Features on the Work Breakdown Structure
This program will be tracked using Microsoft Project software therefore different reports will be generated throughout the deployment of CVISN. Reporting options include by:
assignments (who does what, when, to do lists)
resource (person responsible)
budget (cash flow, over budget task, over budget resources)
project summaries (by task, milestones, and working days)
current activities
workload (task and resources usage)
customized reports as needed
As funding and specific dollars are identified and as the procurement process begins Microsoft Project will be used to track activities. The Program Manager will be responsible for maintaining the WBS. This tool allows the WBS to provide key charts, graphs and diagrams related to CVISN program process.
Quarterly update meetings with the Kansas CVISN team will be held to update and monitor program activities.
6-1

63. Phases and Critical Milestones
Administrative Milestones:
CVISN Business draft plan to FHWA November 1997
CVISN Business plan completed April 1998
CVISN Program Document draft completed May 2000
Training:
Introduction to ITS/CVO June 1998
ITS/CVO Technical Project Management for Non-Technical Managers February 1999
Understanding ITS/CVO Technology Applications October 1999
FHWA - CVO Technology Truck April and September 1998
National Architecture Training November 1999
CVISN Workshops
Scope workshop November 1999
Planning workshop March 2000
Design workshop June 2000
Technology Milestones:
Electronic filing of Permit Applications April 1995, moved to internet access November 1999
Direct dial up access for permit application June 1995
IRP Clearinghouse Production Phase June 1997
Targeted Project Milestones:
Defined by WBS on Microsoft Project, see page 3-5
6-2

64. Funding
The Kansas CVISN program will initially rely on established funding sources and seek both federal and state funds for each project. Most new hardware purchases and upgrading present hardware will be funded through the normal agency budgeting process. Also, some CVISN activities will be funded with KDOT’s ITS Set-Aside Program.
Up to this point Congress has earmarked federal funds appropriated for the CVISN program, instead of funding being distributed through the Federal Highway Administration to the states. Kansas recognizes that the competition for these federal funds will continue as more states complete the Design Workshop.
The Information Network of Kansas (INK) will be contacted for the development and programming for the credentials interface for the Permit System, IRP, and IFTA. This deployment method has INK responsible to initially fund the deployment effort and then INK will charge an administrative fee to recover their initial investment.
KHP troopers will be using laptop computers to access the CVISN systems for CVIEW and SAFER to obtain electronic snapshot information for motor carriers at the roadside. Kansas plans to investigate opportunities to use the additional federal funds appropriated to the Motor Carrier Safety Program (MCSAP) for their possible use for portions of related CVISN projects.
Kansas is unable to determine a total cost of the CVISN Level One deployment. As the CVISN program plan continues to evolve, the project costs will be adjusted to reflect current estimates.
6-3

65. Section 7
Products
Deliverables

66. Products Software Products
Microsoft Project Software Output/ Reporting Features
CVIEW application
Permit Internet Application
Deliverable Projects and Documents
CVO Business Plan
CVISN Program Plan
CVIEW
Permit Applications via the Internet
IRP Electronic Filing Project
IFTA Electronic Filing Project
TRIS Project
Electronic Screening Project
7-1

67. Appendix Appendix 1 - Coach Documents Notes Coach 1 Coach 2 Coach 3
Appendix 2 - Issues and Decisions
Appendix 3 - Kansas Contacts
Appendix 4 - Acronyms

68. COACH Document
Notes
A1-1

69. Coach 1 - Program/ Project Management Checklist

70. Coach 2 - Aggregate Program/ Project Planning Checklist

71. Coach 3 - Aggregate Phase Planning & Incremental Development Checklist

72. Issues and Decisions Design and implementation of CVIEW.
How do we streamline accident reporting?
What communication networks will be required?
One interface for all credentials is desirable.
Training of Personnel on use of Systems
Personnel and funding resources
Mobile versus Static Enforcement
Site Determination - Mobile and Static
To WIM or not to WIM
Credentialing Interface partnership with INK.
Well structured existing systems to support enhancements.
Key agency participation in design.
Motor Carrier/KTA Buy-In Passive Transponders Currently in Use
45,500 Commercial Transponders
6,000 Commercial Accounts
A2-1

73. Kansas Contacts
A3-1

74. Acronyms
A4-1