Procedure for Monitoring the Three-year Cohort All districts are randomly selected for compliance monitoring in a three-year cycle Each year 1/3 of the districts receiving titles I,II-A, III, VIB, IDEA-B and ECSE funds are monitored.
Review Criteria for Onsite 10% including the urban LEAs receive an onsite if: 1) Are in Priority, Focus, Alert and SI status 2) Have an allocation greater than $300,000
Telephone Survey Criteria District Level leadership changes Audit/Monitoring/CCIP issues Random Selection/Last review date/Consultant initiated
Self Survey Criteria All LEAs in the cohort for the present fiscal year must complete PACTS Self Survey. If LEAs in the cohort do not complete the Self Survey they must do a Telephone Survey in the following year
All users must have a SAFE account The LEA OEDS-R administrator can give access. All superintendents have the password to SAFE. PACTS Self Survey
Self-evaluation: Access: Click on PACTS once you log in to SAFE PACTS
Access: Click on Audit and Compliance-Federal Programs (PACTS-Federal)
Telephone and Onsite Questions layout-like the Self Survey Schedule Tab Compliance Docs Tab-documentation required (red asterisk for the Telephone Survey) Onsite-more extensive than the Telephone
Technical Assistance TA if items are completed but not meeting requirements Many times-deadlines, make sure to check
Noncompliance If items are not compliant- red Issues/Caps items are created The LEA will have to create a Corrective Action Plan and submit it to PACTS Follow-up with a Telephone Survey the next year
What to Share LEA parent involvement policy School parent involvement plan School-Parent Compact
What to Share Annual Meeting Parents Right-to-Know
What NOT to Share Student Identification Do not upload large documents (financial/fiduciary, HQT worksheets for all teachers/tutors/paraprofessionals), etc. Any large documents should be kept available on site
PACTS Documentation Create a folder for each category Provide letters, surveys, data or assurances needed to comply with the criteria Review the PACTS document requirements
PACTS Documentation How long should the documents be kept? 3 years What documents should we keep? E.g. Comparability reports (knowledge management/institutional memory) Where should the documents be kept? District and school offices
Non Public Make sure to: Collect evidence of consultation Review process and collect all contracts for services provided to non-public schools Goods and services procurement is at the district level.
Collaborate Some regions have meetings and share best practices, review materials, programs, documentation strategies, or navigation techniques for federal programs. Organize your documents and materials.
Prep The Principals Make sure that the Principal understands Title I requirements and is able to articulate program design and implementation.
Title I was not built in a day Principals should embrace the ideology of Title I requirements and effectively implement the program to benefit the students.
Ask questions If you do not understand what is needed ask clarifying questions
PACTS Findings HQT Parent Right to Know Fiscal –Equipment and Time and Effort –Procurement
Technical Assistance What are the gaps in the program and how better understanding can remedy gaps
Corrective Action Steps to be taken and required actions What to submit to ODE What happens next