Presentation on theme: "A Multi-Year Improvement System and Schedule"— Presentation transcript:
1A Multi-Year Improvement System and Schedule LABAMADEPARTMENT OF EDUCATIONImproving Special Education Compliance and Results:Four Phases of Alabama’s Continuous Improvement ProcessAdd logoAlabama Department of EducationOffice of Learning SupportSpecial Education ServicesCynthia LesterCourtney UtseyA Multi-Year Improvement System and Schedule
2ALABAMADEPARTMENT OF EDUCATIONSpecial Education Services (SES) must have in effect policies orprocedures to ensure that it complies with the monitoring andenforcement requirements in IDEA regulations CFR §and CFR §The general supervision system should demonstrate effective accountability efforts towards enforcing the requirements and ensuring continuous improvement
3ALABAMADEPARTMENT OF EDUCATIONThe SES Continuous Improvement Process provides an effective system of general supervision to:Supports practices that improve educational results and functional outcomesUses multiple methods to identify and correct noncompliance within one yearUses mechanisms to encourage and support improvement and to enforce compliance
4ALABAMADEPARTMENT OF EDUCATIONThe implementation of this model also supports the Alabama PLAN Improve student growth 2. Close the achievement gap 3. Increase the graduation rate 4. Increase the number of student graduation from high school that are college and career ready
5Benefits of the Continuous Improvement Process: Provides a linkage between the State Systemic Improvement Plan (SSIP) and the monitoring requirements set forth by IDEAProvides an opportunity for differentiated support for LEAs whose data trigger compliance and/or performance needsProvides a multi-faceted approach to resolving issues of noncompliance and/or low performanceIs a continuous process rather than episodic or an “event”Requires LEAs to frequently review data and make adjustments for improved results
6ALABAMADEPARTMENT OF EDUCATIONPhase I: DESK AUDIT
7Guided ConversationPurpose of the Guided Conversation is to use data and other relevant information to determine areas of focus/need.Review of Documentation from the following areas:LEA ProfilesDispute ResolutionAccounting InformationChild CountPrevious monitoring reports
8ALABAMADEPARTMENT OF EDUCATIONPrior to Monitoring SES will develop a preliminary list of issues tobe discussed during the on-site visitDuring the on-site visit for Phase I, the Team Leader and theSpecial Education Coordinator will co-develop and determinghypothesis(es) regarding the contributing factors. A plan of actionto determine “next steps” and follow-up will be developed
9Desk AuditReview Record utilizing STISETS (2-3 weeks prior to on-site visit)During the on-site visit, staff members from SES will review the areas of non-compliance with the Special Education Coordinator and participate in the exit conferenceSES will develop a Corrective Action Plan (CAP) to be implementedAfter the CAP has been completed, SES will pull “New Data” to ensure the LEA is implementing the regulatory requirements
10Phase II: System Profile/ Fiscal Review LABAMADEPARTMENT OF EDUCATIONPhase II: System Profile/ Fiscal Review
12Review of Documentation from the following areas: Child FindPrivate schoolSurrogate ParentsCertificationIn-service trainingsPersonnel certification/licensureLeast Restrictive Environment
13The review will also consist of fiscal information that is required by the EDGAR regulations. Documentation from the following areas:Time and EffortEquipment purchasesInventory lists.During the review, staff members from SES will review the areas of noncompliance with the Special Education Coordinator. SES will develop a CAP to be implemented.
14ALABAMADEPARTMENT OF EDUCATIONPhase III:Student Service Reviews (SSR)/ Review of Transition Practices
15The SSR Reviews consist of a case-based review method for: Appraising the current status of selected students with disabilities who are receiving special education and related services.Determining the adequacy of performance of key service functions for those who support them.
16ALABAMADEPARTMENT OF EDUCATIONThe results of the review will be used for understanding and improving front-line practices by those who serve the students.During the review, staff members from SES will review any areas of noncompliance with the Special Education Coordinator. SES will develop a CAP to be implemented.
17ALABAMADEPARTMENT OF EDUCATIONIf the scores for the student/LEA indicate unacceptable services SES will make recommendations and conduct a follow-up SSR within 1 year for the student(s) that fall within outcomes Outcomes 3 & 4.
18TransitionSES will also conduct an intensive review of transition services being provided to students with disabilities.Transition Practices SurveyTransition Program Rating ScaleParent Survey
19ALABAMADEPARTMENT OF EDUCATIONPhase IVState Systemic Improvement Plan/Annual Performance Report Data and Indicator Review
20Phase IV consists of a customized approach for examining LEA data submitted through the district-approved process.During the visit:Analyze compliance and results data through interactive guided questionsIdentify root causes of non complianceIdentify effective improvement strategies
21LEA Determinations are made based upon the LEA’s submitted compliance, fiscal, and timely data submissions.Conducting verification of compliance indicator data submissions for Indicators 11 (Child Find), 12 (Early Childhood Transition), and 13 (Secondary Transition).Examining selected indicator data through focused reviews (Graduation, Drop-Out, Suspension/Expulsion, Disproportionality, LRE, Assessment Proficiency, Secondary Transition (College and Career-Ready), Dispute Resolution.
23SummaryEach LEA would have been reviewed in a continuous, rather than episodic manner.The review will be clearly linked to systemic change with integrated, continuous feedback and support.The use of multiple procedures will provide qualitative as well as quantitative measurement to provide for continuous improvement planning.The technical assistance that will be generated as a result of the review would support change within the LEA.