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SCENARIO EXPLORER Introduction Basic Design Scenario Graphic Navigation Pane Content Area The Scenario Explorer provides you with comprehensive information.

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Presentation on theme: "SCENARIO EXPLORER Introduction Basic Design Scenario Graphic Navigation Pane Content Area The Scenario Explorer provides you with comprehensive information."— Presentation transcript:

1 SCENARIO EXPLORER Introduction Basic Design Scenario Graphic Navigation Pane Content Area The Scenario Explorer provides you with comprehensive information about the various aspects of a scenario. Use the navigation pane to learn more about the following: Scenario and Processes (details about the scenario, processes, and process steps – click here)click here Business Areas (details about where in the system you perform specific tasks – click here)click here Business Value (details about the major benefits of using the SAP Business ByDesign solution for the scenario – click here)– click here Scenario Flow (graphic depicting the entire scenario flow – click here)click here The Scenario Explorer is highly interactive – you are able to focus on the topics you are most interested in, navigate to related documents (such as process demos), or display mouse-over information for specific elements. Close Introduction Interactive Design Use the navigation pane to select major topics Click chevrons for process details Click area icons to focus on specific areas Use the Info buttons for more information Handling Service Requests Order-to-Cash (Third-Party Order Processing – Material)

2 Scenario Overview Scenario Explorer Business Value Business Areas Scenario & Processes Open Legend Scenario Flow Sales Representative Scenario Description The following business roles are involved in this scenario: The Order-to-Cash (Third-Party Order Processing - Material) scenario enables your company to create sales orders that are used to ship products with or without a product specification to your customer directly from a supplier rather than from your own company. A third- party purchase request is created automatically when you release a sales order for a product to which purchasing contracts and/or list prices have been assigned in the system. The third-party purchase order can be created automatically or manually. You can enter the supplier's confirmation data in the system when they send the delivery notification. Based on this third-party delivery, supplier invoicing and customer invoicing is triggered. You can use the Order-to-Cash (Third-Party Order Processing – Material) scenario if you always ship directly from a supplier or if you only ship directly from a supplier in exceptional cases. Creating Sales Quotes Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Processing Purchase Orders Processing Third-Party Delivery Notifications Creating Customer Invoices Click process chevrons for details Processing Supplier Invoices Processing Payables and Payments Processing Receivables and Payments Operational Buyer Strategic Buyer Accounts Payable Accountant Accounts Receivables Accountant

3 Order-to-Cash (Third-Party Order Processing – Material) Scenario Overview Scenario Explorer Scenario Description The following business roles are involved in this scenario: The Order-to-Cash (Third-Party Order Processing - Material) scenario enables your company to create sales orders that are used to ship products with or without a product specification to your customer directly from a supplier rather than from your own company. A third- party purchase request is created automatically when you release a sales order for a product to which purchasing contracts and/or list prices have been assigned in the system. The third-party purchase order can be created automatically or manually. You can enter the supplier's confirmation data in the system when they send the delivery notification. Based on this third-party delivery, supplier invoicing and customer invoicing is triggered. You can use the Order-to-Cash (Third-Party Order Processing – Material) scenario if you always ship directly from a supplier or if you only ship directly from a supplier in exceptional cases. Creating Sales Quotes Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Processing Purchase Orders Processing Third-Party Delivery Notifications Creating Customer Invoices Click process chevrons for details Processing Supplier Invoices Processing Payables and Payments Processing Receivables and Payments Business Value Business Areas Scenario & Processes Scenario Flow Sales Representative Operational Buyer Strategic Buyer Accounts Payable Accountant Open Legend Legend Process mainly driven by the user Process mainly driven by the system Manual process not supported by the system Process that communicates with third- party software (mouse-over for details) Process with relevance to Financials Related scenario Info button with more information Close Legend i

4 Order-to-Cash (Third-Party Order Processing – Material) Process Details: Creating Sales Quotes Scenario Explorer Further Information Process Description Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Processing Purchase Orders Processing Third-Party Delivery Notifications Creating Customer Invoices Processing Supplier Invoices Processing Payables and Payments Creating Sales Quotes Create a sales quote Approve a sales quote X Click process chevrons for details Processing Receivables and Payments Performed by Sales Representative In the Work Center New Business Business Value Business Areas Scenario & Processes Scenario Flow The Creating Sales Quotes business process enables you to create a sales quote with fixed terms and price conditions when a customer requests an offer for products or services. You can also create the sales quote on the basis of an opportunity or a lead. You enter the necessary details in the sales quote such as the account and the products or services. If product availability should be checked, you also need to enter the requested date. You can also enter further customer information as additional text. The cost of sales can be determined using product valuation, enabling you to evaluate the profitability of the sales quote. Price and discount adjustments can be made in the sales quote. After the sales quote has been created, it is submitted based on the output settings.

5 Order-to-Cash (Third-Party Order Processing – Material) Process Details: Creating Sales Orders Scenario Explorer Further Information Performed by Sales Representative In the Work Center Sales Orders Process Description Creating Sales Quotes Processing Purchase Requests Processing Requests for Quotation Processing Purchase Orders Processing Third-Party Delivery Notifications Creating Customer Invoices Processing Supplier Invoices Processing Payables and Payments Creating Sales Orders Create a sales order X Processing Receivables and Payments Click process chevrons for details Business Value Business Areas Scenario & Processes Scenario Flow The Creating Sales Orders business process enables you to create a sales order with fixed terms and price conditions when a customer orders products or services. The order can be created on the basis of a quote, copying all conditions from the quote to the order or you enter the necessary details in the order such as the account, the products or services, the requested date, and customer information as additional text. The product availability is checked, and the system informs you of availability. The system can determine the cost of sales using product valuation, enabling you to evaluate the profitability of the order. After creating the order, you release it to logistics. An order confirmation form can be sent to the customer, depending on the output settings. The sales order can also be generated automatically through business-to-business communication.

6 Order-to-Cash (Third-Party Order Processing – Material) Process Details: Processing Purchase Requests Scenario Explorer Further Information Performed by Operational Buyer Process Description Click process chevrons for details Creating Sales Quotes Creating Sales Orders Processing Requests for Quotation Processing Purchase Orders Processing Third-Party Delivery Notifications Creating Customer Invoices Processing Supplier Invoices Processing Payables and Payments Processing Purchase Requests – Bundle and Order Click here Click here to display process variants X Assign a source of supply Bundle and create a purchase order Initiate RFQ processing Processing Receivables and Payments Click process chevrons for details In the Work Center Purchase Requests and Orders Business Value Business Areas Scenario & Processes Scenario Flow The Processing Purchase Requests - Bundle and Order business process enables you to transfer purchase requests into purchase orders. You can assign missing sources of supply and then bundle multiple assigned purchase requests into purchase orders.

7 Order-to-Cash (Third-Party Order Processing – Material) Process Details: Processing Purchase Requests Scenario Explorer Further Information Performed by Operational Buyer Process Description Click process chevrons for details Creating Sales Quotes Creating Sales Orders Processing Requests for Quotation Processing Purchase Orders Processing Third-Party Delivery Notifications Creating Customer Invoices Processing Supplier Invoices Processing Payables and Payments Processing Purchase Requests - Order Processing Purchase Requests – Bundle and Order Click here Click here to hide process variants X Assign a source of supply Bundle and create a purchase order Initiate RFQ processing Processing Receivables and Payments Click process chevrons for details In the Work Center Purchase Requests and Orders Business Value Business Areas Scenario & Processes Scenario Flow The Processing Purchase Requests - Bundle and Order business process enables you to transfer purchase requests into purchase orders. You can assign missing sources of supply and then bundle multiple assigned purchase requests into purchase orders.

8 Order-to-Cash (Third-Party Order Processing – Material) Process Details: Processing Request for Quotation Scenario Explorer Further Information Performed by Strategic Buyer Process Description Click process chevrons for details Creating Sales Quotes Creating Sales Orders Processing Purchase Requests Processing Purchase Orders Processing Third-Party Delivery Notifications Creating Customer Invoices Processing Supplier Invoices X Processing Requests for Quotation Group sourcing request items X Compare quotes and create follow-up documents Create a request for quotation Enter quotes … … Click process chevrons for details In the Work Center Sourcing and Contracting Business Value Business Areas Scenario & Processes Scenario Flow The Processing Requests for Quotation business process enables your purchasing department to bundle your company's purchasing requirements and to find appropriate sources of supply for the materials and services required. This includes finding sources of supply for purchase requests, for example, and for the negotiation of new or expiring purchasing contracts. You can invite new or existing suppliers to participate in requests for quotation and compare the quotes received easily in the system to determine most suitable supplier for your requirements. Once you have determined the winning quote, the bidders are notified about the outcome of the request for quotation process, and follow-up documents, such as purchase orders or contracts, can be created.

9 Order-to-Cash (Third-Party Order Processing – Material) Process Details: Processing Purchase Orders Click process chevrons for details Scenario Explorer Further Information Performed by Operational Buyer Process Description The Processing Purchase Orders business process enables you to create a third-party purchase order automatically or manually. In this process, you can authorize a supplier to ship products directly to your customer. The third-party purchase order is based on a released sales order for a product for which a purchasing contract and/or list price has usually been created. If all the relevant data is maintained, the purchase order is sent to the supplier unless an approval procedure exists that is based on the purchase order value. Optionally, a purchase order acknowledgment can be used if the supplier provides confirmation details. Creating Sales Quotes Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Processing Third-Party Delivery Notifications Creating Customer Invoices Processing Supplier Invoices Processing Payables and Payments Processing Purchase Orders Send a third- party purchase order X Acknowledge a third-party purchase order Processing Receivables and Payments Click process chevrons for details In the Work Center Purchase Requests and Orders Business Value Business Areas Scenario & Processes Scenario Flow

10 Order-to-Cash (Third-Party Order Processing – Material) Process Details: Processing Third-Party Delivery Notifications Scenario Explorer Further Information Performed by Sales Representative or Buyer Process Description The Processing Third-Party Delivery Notifications business process enables you to record third-party delivery notifications in the system once the supplier has shipped the product and informed you about the shipment. You can create a third-party delivery notification manually or via B2B communication which automatically creates a third-party inbound delivery and a third- party outbound delivery. This triggers customer invoicing to send out an invoice to the customer. At the same time, supplier invoicing is informed that an invoice for the third-party purchase order is expected from the supplier. Click process chevrons for details Creating Sales Quotes Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Processing Purchase Orders Creating Customer Invoices Processing Supplier Invoices Processing Payables and Payments Processing Receivables and Payments Processing Third-Party Delivery Notifications Create a third-party delivery notification X Click process chevrons for details In the Work Center Third-Party Order Fulfillment Business Value Business Areas Scenario & Processes Scenario Flow

11 Order-to-Cash (Third-Party Order Processing – Material) Process Details: Processing Third-Party Delivery Notifications Scenario Explorer Further Information Process Description The Processing Third-Party Delivery Notifications business process enables you to record third-party delivery notifications in the system once the supplier has shipped the product and informed you about the shipment. You can create a third-party delivery notification manually or via B2B communication which automatically creates a third-party inbound delivery and a third- party outbound delivery. This triggers customer invoicing to send out an invoice to the customer. At the same time, supplier invoicing is informed that an invoice for the third-party purchase order is expected from the supplier. Click process chevrons for details Creating Sales Quotes Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Processing Purchase Orders Creating Customer Invoices Processing Supplier Invoices Processing Payables and Payments Processing Receivables and Payments Processing Third-Party Delivery Notifications Create a third-party delivery notification X Once the supplier has shipped the product to the customer and sent a copy of the delivery note, the buyer or the sales representative records it by creating the third-party delivery notification. When the delivery notification is released, the system creates a third- party inbound delivery which triggers supplier invoicing and a third- party outbound delivery which triggers customer invoicing. X Click process chevrons for details Performed by Sales Representative or Operational Buyer In the Work Center Third-Party Order Fulfillment Business Value Business Areas Scenario & Processes Scenario Flow

12 Order-to-Cash (Third-Party Order Processing – Material) Process Details: Processing Supplier Invoices Scenario Explorer Further Information Performed by Accounts Payable Accountant Process Description Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Processing Purchase Orders Processing Third-Party Delivery Notifications Creating Customer Invoices Processing Payables and Payments Processing Receivables and Payments Processing Supplier Invoices Create a supplier invoice Click here Click here to display process variants Resolve a supplier invoice exception Approve a supplier invoice X … Click process chevrons for details In the Work Center Supplier Invoicing Business Value Business Areas Scenario & Processes Scenario Flow The Processing Supplier Invoices business process enables you as an accountant to enter, verify, and post invoices, credit memos, and down payment requests that you received from your supplier by fax or by mail. Alternatively, your supplier, which can also be an affiliated company, can send you these documents electronically as XML messages. An automated invoice-verification process compares all supplier invoices with their corresponding purchase documents, if available. You can also charge supplier invoice items to partner companies, and you can distribute additional costs, such as freight, among all other supplier invoice items. When the supplier invoice is complete and correct, you post it. The supplier invoice is then used to pay your suppliers. If relevant, the system also creates new fixed assets automatically.

13 Order-to-Cash (Third-Party Order Processing – Material) Process Details: Processing Supplier Invoices Scenario Explorer Further Information Performed by Accounts Payable Accountant Process Description Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Processing Purchase Orders Processing Third-Party Delivery Notifications Creating Customer Invoices Processing Payables and Payments Processing Receivables and Payments Processing Supplier Invoices Create a supplier invoice Click here Click here to hide process variants Resolve a supplier invoice exception Approve a supplier invoice X … Processing Supplier Invoices Using ERS Click process chevrons for details In the Work Center Supplier Invoicing Business Value Business Areas Scenario & Processes Scenario Flow The Processing Supplier Invoices business process enables you as an accountant to enter, verify, and post invoices, credit memos, and down payment requests that you received from your supplier by fax or by mail. Alternatively, your supplier, which can also be an affiliated company, can send you these documents electronically as XML messages. An automated invoice-verification process compares all supplier invoices with their corresponding purchase documents, if available. You can also charge supplier invoice items to partner companies, and you can distribute additional costs, such as freight, among all other supplier invoice items. When the supplier invoice is complete and correct, you post it. The supplier invoice is then used to pay your suppliers. If relevant, the system also creates new fixed assets automatically.

14 Order-to-Cash (Third-Party Order Processing – Material) Process Details: Processing Payables and Payments Scenario Explorer Further Information Process Description Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Processing Purchase Orders Processing Third-Party Delivery Notifications Creating Customer Invoices Processing Receivables and Payments … Processing Supplier Invoices Processing Externally-Initiated Payments of Credit Memos by Incoming Bank Transfer Process a bank statement Click here Click here to display process variants Allocate a payment Clear a payment X Click process chevrons for details Performed by Accounts Payable Accountant In the Work Centers Payables Payment Management Liquidity Management Business Value Business Areas Scenario & Processes Scenario Flow The Processing Payables and Payments business process enables the processing of outgoing payments initiated either internally by your company or externally by your suppliers. Payments can be made manually or automatically via a payment run in which the system proposes the open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run. The standard work center provides checks, outgoing bank transfers, credit memos, as well as other country-specific payment methods. Once the payments have been debited from the bank account, the bank statement is entered in the system, in which it is uploaded electronically or entered manually, before being confirmed. If payments are initiated externally, the bank statement provides the notification that a payment has been made. The payments are matched in the system to the open invoices before being cleared.

15 Order-to-Cash (Third-Party Order Processing – Material) Process Details: Processing Payables and Payments Scenario Explorer Further Information Process Description Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Processing Purchase Orders Processing Third-Party Delivery Notifications Creating Customer Invoices Processing Receivables and Payments … Processing Supplier Invoices Processing Externally-Initiated Payments of Credit Memos by Incoming Bank Transfer Process a bank statement Click here Click here to display process variants Allocate a payment Clear a payment X The system receives information about the processed payments in a bank statement, lockbox, or bank advice, and allocates them to the appropriate process or matches them against the payments created in the system. If allocation is not possible, the accountant has to process it manually in a system-generated task. X Click process chevrons for details Business Value Business Areas Scenario & Processes Scenario Flow The Processing Payables and Payments business process enables the processing of outgoing payments initiated either internally by your company or externally by your suppliers. Payments can be made manually or automatically via a payment run in which the system proposes the open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run. The standard work center provides checks, outgoing bank transfers, credit memos, as well as other country-specific payment methods. Once the payments have been debited from the bank account, the bank statement is entered in the system, in which it is uploaded electronically or entered manually, before being confirmed. If payments are initiated externally, the bank statement provides the notification that a payment has been made. The payments are matched in the system to the open invoices before being cleared. Performed by Accounts Payable Accountant In the Work Centers Payables Payment Management Liquidity Management

16 Order-to-Cash (Third-Party Order Processing – Material) Process Details: Processing Payables and Payments Scenario Explorer Further Information Process Description Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Processing Purchase Orders Processing Third-Party Delivery Notifications Creating Customer Invoices Processing Receivables and Payments … Processing Supplier Invoices Processing Externally-Initiated Payments of Credit Memos by Incoming Bank Transfer Process a bank statement Click here Click here to hide process variants Allocate a payment Clear a payment X Processing Externally-Initiated Payments of Credit Memos by Incoming Check Processing Externally-Initiated Payments of Credit Memos by Incoming Check with Lockbox Processing Externally-Initiated Payments of External Credit Memos by BoE Processing Payments Automatically Processing Payments Manually with Bills of Exchange Processing Payments Manually with Open Item Clearing Processing Payments with Petty Cash Processing Payables and Payments with Accounts Maintenance Processing Externally-Initiated Payments of Credit Memos by Incoming Check Processing Externally-Initiated Payments of Credit Memos by Incoming Check with Lockbox Processing Externally-Initiated Payments of External Credit Memos by BoE Processing Payments Automatically Processing Payments Manually with Bills of Exchange Processing Payments Manually with Open Item Clearing Processing Payments with Petty Cash Processing Payables and Payments with Accounts Maintenance Business Value Business Areas Scenario & Processes Scenario Flow Performed by Accounts Payable Accountant In the Work Centers Payables Payment Management Liquidity Management The Processing Payables and Payments business process enables the processing of outgoing payments initiated either internally by your company or externally by your suppliers. Payments can be made manually or automatically via a payment run in which the system proposes the open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run. The standard work center provides checks, outgoing bank transfers, credit memos, as well as other country-specific payment methods. Once the payments have been debited from the bank account, the bank statement is entered in the system, in which it is uploaded electronically or entered manually, before being confirmed. If payments are initiated externally, the bank statement provides the notification that a payment has been made. The payments are matched in the system to the open invoices before being cleared.

17 Order-to-Cash (Third-Party Order Processing – Material) Process Details: Creating Customer Invoices Scenario Explorer Further Information Process Description Creating Sales Quotes Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Processing Purchase Orders Processing Third-Party Delivery Notifications Processing Supplier Invoices Processing Payables and Payments Processing Receivables and Payments Creating Customer Invoices Transfer items to be invoiced Release an invoice X Click here Click here to display process variants Click process chevrons for details Performed by Accounts Receivables Accountant In the Work Center Customer Invoicing Business Value Business Areas Scenario & Processes Scenario Flow In the Creating Customer Invoices business process, the system automatically creates items to be invoiced after services have been performed or products delivered. You must transfer these items to an invoice which is sent to the customer and passed to Cash Flow Management. You can do this manually or with an invoice run. It is possible to combine several items to be invoiced into one invoice or split them into several invoices.

18 Order-to-Cash (Third-Party Order Processing – Material) Process Details: Creating Customer Invoices Scenario Explorer Process Description Creating Sales Quotes Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Processing Purchase Orders Processing Third-Party Delivery Notifications Processing Supplier Invoices Processing Payables and Payments Business Value Business Areas Scenario & Processes Scenario Flow In the Creating Customer Invoices business process, the system automatically creates items to be invoiced after services have been performed or products delivered. You must transfer these items to an invoice which is sent to the customer and passed to Cash Flow Management. You can do this manually or with an invoice run. It is possible to combine several items to be invoiced into one invoice or split them into several invoices. Performed by Accounts Receivables Accountant In the Work Center Customer Invoicing Further Information Processing Receivables and Payments Click process chevrons for details Creating Customer Invoices Transfer items to be invoiced Release an invoice X Click here Click here to hide process variants Creating Customer Invoices Manually

19 Order-to-Cash (Third-Party Order Processing – Material) Process Details: Processing Receivables and Payments Scenario Explorer Further Information Process Description Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Processing Purchase Orders Processing Third-Party Delivery Notifications Creating Customer Invoices Processing Externally-Initiated Payments by Incoming Bank Transfer Enter a remittance advice Process a bank statement Allocate a payment Clear a payment Click here Click here to display process variants X … Processing Supplier Invoices Processing Payables and Payments Click process chevrons for details In the Work Center Receivables Payment Management Liquidity Management Business Value Business Areas Scenario & Processes Scenario Flow Performed by Accounts Receivables Accountant The Processing Receivables and Payments business process enables the processing of incoming payments, initiated either internally by your company or externally by your customers. The process uses country-specific payment methods. Payments can be made manually, or automatically via a payment run in which the system proposes open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run, using files for direct debit or credit card payments. When the payments are credited to the company's bank account, the bank statement is entered in the system, either uploaded electronically or entered manually, before being confirmed. If payments are initiated externally by the customer, the bank statement provides notification of payment. The payments are matched in the system to the open invoices before being cleared.

20 Order-to-Cash (Third-Party Order Processing – Material) Process Details: Processing Receivables and Payments Scenario Explorer Further Information Process Description Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Processing Purchase Orders Processing Third-Party Delivery Notifications Creating Customer Invoices Processing Externally-Initiated Payments by Incoming Bank Transfer Enter a remittance advice Process a bank statement Allocate a payment Clear a payment Click here Click here to display process variants X … X Processing Supplier Invoices Processing Payables and Payments Click process chevrons for details In the Work Center Receivables Payment Management Liquidity Management Business Value Business Areas Scenario & Processes Scenario Flow The Processing Receivables and Payments business process enables the processing of incoming payments, initiated either internally by your company or externally by your customers. The process uses country-specific payment methods. Payments can be made manually, or automatically via a payment run in which the system proposes open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run, using files for direct debit or credit card payments. When the payments are credited to the company's bank account, the bank statement is entered in the system, either uploaded electronically or entered manually, before being confirmed. If payments are initiated externally by the customer, the bank statement provides notification of payment. The payments are matched in the system to the open invoices before being cleared. The system receives information about the processed payments in a bank statement, lockbox, or bank advice, and allocates them to the appropriate process or matches them against the payments created in the system. If allocation is not possible, the accountant has to process it manually in a system-generated task.

21 Order-to-Cash (Third-Party Order Processing – Material) Process Details: Processing Receivables and Payments Scenario Explorer Performed by Sales Representative In the Work Center New Business Process Description Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Processing Purchase Orders Processing Third-Party Delivery Notifications Creating Customer Invoices Processing Externally-Initiated Payments by Incoming Bank Transfer … Processing Supplier Invoices Processing Payables and Payments Click process chevrons for details Business Value Business Areas Scenario & Processes Scenario Flow The Processing Receivables and Payments business process enables the processing of incoming payments, initiated either internally by your company or externally by your customers. The process uses country-specific payment methods. Payments can be made manually, or automatically via a payment run in which the system proposes open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run, using files for direct debit or credit card payments. When the payments are credited to the company's bank account, the bank statement is entered in the system, either uploaded electronically or entered manually, before being confirmed. If payments are initiated externally by the customer, the bank statement provides notification of payment. The payments are matched in the system to the open invoices before being cleared. Further Information Enter a remittance advice Process a bank statement Allocate a payment Clear a payment Click here Click here to hide process variants X Processing Externally-Initiated Payments by Incoming Check Processing Externally-Initiated Payments by Incoming Check with Lockbox Processing Externally-Initiated Payments by Multiple Incoming Checks Processing Incoming Payments by Bill of Exchange Processing Incoming Payments with Petty Cash Processing Internally-Initiated Payments by Credit Card Processing Internally-Initiated Payments by Direct Debit Processing Receivables and Payments with Accounts Maintenance

22 Order-to-Cash (Third-Party Order Processing - Material) Business Areas Scenario Explorer Business Value Scenario & Processes Business Areas Sales Purchasing Sourcing Cash Flow Management Business Areas Manufacturing, Warehousing, and Logistics Business Area Description Gain comprehensive access to customer-related information about opportunities, quotes, orders, and invoices. The SAP Business ByDesign solution enables your employees to verify product availability, perform accurate forecasting, predict future sales, and identify cross-selling and up-selling opportunities. The solution helps your sales staff focus on the most promising leads and accelerate the sales process. You can also use the software to: Generate a sales opportunity, create a quote, calculate pricing, enter payment and shipping information, and create a sales order and invoice in a single integrated process Maintain an online portfolio of your products and services and define price lists with flexible pricing policies Obtain a comprehensive, 360-degree view of your customers and make effective decisions by using the provided reports and metrics Click area pictograms for details Scenario Flow Creating Sales Quotes Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Creating Customer Invoices Processing Supplier Invoices Processing Purchase Orders Processing Third-Party Delivery Notifications Processing Payables and Payments Processing Receivables and Payments

23 Order-to-Cash (Third-Party Order Processing - Material) Business Areas Scenario Explorer Business Areas Business Area Description Streamline your companys purchasing activities by automatically creating purchase orders, verifying invoices, and identifying duplicates and variances in invoices. The SAP Business ByDesign solution makes purchasing information instantly available to your buyers, enabling them to make the best possible purchasing decisions for your company. You can also use the software to: Gain insight into the status of purchases throughout the company by using functionality to monitor and manage all purchasing activities Streamline and accelerate purchasing through the use of self-service procurement and reduce the volume of routine purchasing tasks Create invoices with or without reference to a purchase order and automatically create invoices on behalf of your suppliers based on existing goods and services receipts Click area pictograms for details Creating Sales Quotes Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Creating Customer Invoices Processing Supplier Invoices Processing Purchase Orders Processing Third-Party Delivery Notifications Processing Payables and Payments Processing Receivables and Payments Sales Purchasing Sourcing Cash Flow Management Manufacturing, Warehousing, and Logistics Business Value Scenario & Processes Business Areas Scenario Flow

24 Order-to-Cash (Third-Party Order Processing - Material) Business Areas Scenario Explorer Business Areas Business Area Description Build and maintain a comprehensive portfolio of supplier and product information, which serves as a central base for all your supplier-related information. The SAP Business ByDesign solution enables you to automate many of your sourcing activities, so employees can concentrate on finding the best suppliers – and the best prices. You can also use the software to: Find, negotiate, and document the best sources of supply and manage the complete contract lifecycle Track and monitor the performance of your suppliers and leverage the solutions reporting functionality to identify the top performers Gain pricing advantages through quantity discounts by bundling several purchase request automatically into a single order Click area pictograms for details Creating Sales Quotes Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Creating Customer Invoices Processing Supplier Invoices Processing Purchase Orders Processing Third-Party Delivery Notifications Processing Payables and Payments Processing Receivables and Payments Purchasing Sourcing Cash Flow Management Manufacturing, Warehousing, and Logistics Sales Business Value Scenario & Processes Business Areas Scenario Flow

25 Order-to-Cash (Third-Party Order Processing - Material) Business Areas Scenario Explorer Business Areas Click area pictograms for details Creating Sales Quotes Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Creating Customer Invoices Processing Supplier Invoices Processing Purchase Orders Processing Third-Party Delivery Notifications Processing Payables and Payments Processing Receivables and Payments Purchasing Sourcing Cash Flow Management Manufacturing, Warehousing, and Logistics Sales Business Area Description Produce products that meet your customers requirements and high expectations of quality while maximizing your manufacturing and logistics efficiency. The SAP Business ByDesign solution enables you to manage production, deliveries and returns, physical inventory, and stock transfers. It synchronizes supply execution data, such as work in process and inventory postings, with financials. You can also use the software to: Enhance tracking and tracing procedures by using identified stock, such as batches or lots, as well as labeling, and logistics units Integrate quality assurance tasks, such as final inspections, with production to determine whether a product meets predefined quality requirements Automate processes for inbound logistics, outbound logistics, and production and decide where to use bar-code or RF readers, mobile devices, or electronic instructions Business Value Scenario & Processes Business Areas Scenario Flow

26 Order-to-Cash (Third-Party Order Processing - Material) Business Areas Scenario Explorer Business Areas Business Area Description Nearly every business process involves the flow of cash within your company and between your company and its external business partners and customers. The SAP Business ByDesign solution integrates and takes into consideration the financial aspect of each step of your business processes, enabling you to gain control over your cash inflow and outflow. You can also use the software to: Centrally manage and control your payables and receivables, automate payment and clearing processes, and valuate payables and receivables in multiple foreign currencies Quickly create tax returns using centrally managed corporate data and report declarations – and pay taxes if required Set up expense and reimbursement policies, monitor employee expenses, and reimburse approved expenses Click area pictograms for details Creating Sales Quotes Creating Sales Orders Processing Purchase Requests Processing Requests for Quotation Creating Customer Invoices Processing Supplier Invoices Processing Purchase Orders Processing Third-Party Delivery Notifications Processing Payables and Payments Processing Receivable s and Payments Purchasing Sourcing Cash Flow Management Manufacturing, Warehousing, and Logistics Sales Business Value Scenario & Processes Business Areas Scenario Flow

27 Order Create Opportunity Create Sales Quote Create Sales Order Scenario & Processes Business Areas Business Value Scenario Flow Settle Order-to-Cash (Third-Party Order Processing - Material) Business Value Overview This scenario enables companies to sell product that will be shipped directly from the vendor to the customer without need to carry the product in stock. This will enable a customers complete needs to be met by the company without the customer having to go to either wait for product to be reshipped after being received from the vendor, or loosing business to another company that can fulfill the need. The company can now offer a broader range of products than those in inventory and make margin on product that is not carried in inventory. Key Benefits This provides the ability for a customers full needs to be met by the company even when product is not held in stock. This avoids customers going to competitors that may sell the product Third-Party Order Processing reduces overall supply chain costs by eliminating transportation, warehousing and shipment and administration of fulfillment of the 3 rd party product. SAP Business ByDesign supports all required process steps to execute and monitor the Third-Party Order Processing process Automatic quote generation, processing and flexible pricing management Integrates operational processes with master data to ensure consistency between orders, shipments, and invoicing Scalable process for revenue recognition supporting different accounting principles Built-in analytics enables a drilldown to the profit and loss result alongside dimensions like products, customer groups, and distribution channels. Scenario Explorer Receive Supplier Invoice and Create Invoice Process Payables and Payments Post to Ledger Procure Send Third- Party Puchase Order Acknowledge a Third-Party Purchase Order Create a Third-Party Delivery Notification

28 Business Value Order-to-Cash (Third-Party Order Processing - Material) Scenario Flow Scenario Explorer Scenario & Processes Business Areas Legend & Variants Scenario Flow Work center in which process is performed Business document flow Process related to Financials Work center Process mainly driven by the user New Business Processing Supplier Invoices Processing Purchase Requests Creating Sales Quote Creating Sales Order Processing Third-Party Delivery Notifications Processing Payables and Payments Sales Orders Third-Party Order Fulfillment Customer Invoicing Receivables / Cash & Liquidity Mgt Receivables / Cash & Liquidity Mgt Supplier Invoicing Processing Receivables and Payments Creating Customer Invoices Processing Purchase Orders Purchase Requests and Orders Processing Requests for Quotation Sourcing and Contracting Purchase Requests and Orders


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