DDA Access Audit www.SafetyServicesDirect.com 2 the DDA Access Audit This presentation has been prepared to provide users and potential purchasers of the DDA Access Audit with a brief overview of the product and the benefits it offers DDA Access Audit & Action Plan Management Software
DDA Access Audit www.SafetyServicesDirect.com 3 Overview The DDA Access Audit The DDA Access Audit has been specifically designed to assist property managers, surveyors, auditors and consultants to comply with the requirements of Part III of the Disability Discrimination Act 1995 The software has been prepared by practising designers and safety professionals who have a detailed understanding and knowledge of DDA Audits; Action Plan management; building design and general health and safety legislation DDA Access Audit The DDA Access Audit software will help to improve the accuracy of information collected on site, whilst significantly reducing the time spent processing field data on your return to the office.
DDA Access Audit www.SafetyServicesDirect.com 4 Overview This comprehensive software allows for Access Audits to be undertaken using a hand held Pocket PC in real time. The information stored on the Pocket PC can then can be downloaded, on your return to the office, into the DDA Access database to create detailed Action Plans, which can be reviewed and used to manage the modifications and changes required to ensure accessibility. Audit records can then be established for any number or types of properties, be they schools, offices, shops, factories etc.
DDA Access Audit www.SafetyServicesDirect.com 5 Who would use the software? DDA Access Audit The DDA Access Audit software has been developed to provide a system to formalise the process of Access Audits under the DDA 1995. It enables both professional and consistent Access Audits to be undertaken by: Access Consultants/Surveyors Building/Property Managers Building Surveyors Facilities Managers Planning Supervisors Architects and Engineers Landlords and Tenants In fact anyone who has responsibility for the management of non-domestic premises
DDA Access Audit www.SafetyServicesDirect.com 6 What does it do? DDA Access Audit The DDA Access Audit provides: A solution which addresses the requirements of Part III of the Disability Discrimination Act 1995 A solution which considers the requirements of Part M of the UK Building Regulations An interactive database system for use on a laptop, desktop and handheld Pocket PCs A Pocket PC based survey/audit solution for carrying out DDA Access Audits and for collating electronic data collected in the field A comprehensive electronic checklist of over 160 key access criteria Additional guidance and information is provided, where appropriate, by simply tapping on the audit item Additional notes and action points can be recorded on the Pocket PC as the audit is undertaken An updatable electronic Action Plan is created to assist in the identification and management of the Accessibility of buildings audited
DDA Access Audit www.SafetyServicesDirect.com 7 What are the benefits? DDA Access Audit The benefits of using DDA Access Audit include: A simple easy to use and practical, graphical interface which requires no specific IT knowledge. In fact you can be up and running within minutes of loading the software! The package enables Access Audits to be carried out quickly and efficiently in a professional, cost-effective and consistent manner. This enables Access issues to be identified and recorded in real time for one or multiple sites An Action Plan is automatically generated from the information collected during the Access Audit
DDA Access Audit www.SafetyServicesDirect.com 8 What are the benefits? (Cont.) The Action Plan enables additional data, regarding the prioritisation and cost of implementing improvements in accessibility, to be detailed The Action Plan can be printed off and used as an audit report and as part of a Management Action Plan for the development of future access improvement works The Action Plan can also be circulated in electronic format, such as Adobe Acrobat (PDF) or Microsoft Document Imaging (users will need the Adobe Acrobat or MS Document Imaging software to exchange documents electronically) For Auditors, the software not only helps to improve the efficiency of Audits, but it also provides a detailed database for the production of a comprehensive Action Plan For Facilities/Building Managers the software provides a comprehensive database for the management of multiple properties
DDA Access Audit www.SafetyServicesDirect.com 9 Ensuring Compliance Whilst the DDA Access Audit will not make your premises more accessible, it will enable organisations to become aware of existing deficiencies and devise a Plan to ensure future compliance Furthermore the use of DDA Access Audit can help to demonstrate how organisations are complying with their duties under the Disability Discrimination Act 1995 With the 1 st October deadline now past, the DDA Access Audit software provides the perfect solution to the management of Accessible buildings, facilities and services
DDA Access Audit www.SafetyServicesDirect.com 10 Key Features The following slides provide more information on the key features of the DDA Access Audit software Whilst this presentation does not cover all of the components included in the software, we feel that it should provide a comprehensive overview of the product and its features The only computer skills you need to operate the software is to know how to point a mouse, click the mouse buttons and use the keyboard to type in text
DDA Access Audit www.SafetyServicesDirect.com 11 The powerful in-built database means that an almost unlimited number of surveys may be carried out before the Pocket PC is synchronised with its desktop PC, each survey is uniquely identified and automatically time stamped. As shown by the example screens to the right, the DDA Access Audit software contains a series of screens for the various sections covered by the Access Audits. Clicking on the relevant audit item then displays Guidance Information to assist those undertaking the Audit.
DDA Access Audit www.SafetyServicesDirect.com 12 DDA Access Audit Navigating your way through the Pocket PC DDA Access Audit software is simple! You can either click the Previous or Next buttons, or click on the return to contents hyperlink which is displayed at the bottom of every page. From the contents page you can then jump to the required audit page/section. DDA Access Audit Navigating your way through the Pocket PC DDA Access Audit software is simple! You can either click the Previous or Next buttons, or click on the return to contents hyperlink which is displayed at the bottom of every page. From the contents page you can then jump to the required audit page/section. The contents page also clearly illustrates the various sections covered by the Audit.
DDA Access Audit www.SafetyServicesDirect.com 13 Downloading the survey data from your Pocket PC is simple. DDA Access Audit DDA Access Audit All you need to do place your Pocket PC into its docking cradle, start the Pocket PC Creations Software (this is supplied as part of DDA Access Audit) and press the Synchronise button on the desktop. This starts the synchronisation process and automatically downloads all survey data from the Pocket PC to the DDA Access Audit management database. Downloading the survey data from your Pocket PC is simple. DDA Access Audit DDA Access Audit All you need to do place your Pocket PC into its docking cradle, start the Pocket PC Creations Software (this is supplied as part of DDA Access Audit) and press the Synchronise button on the desktop. This starts the synchronisation process and automatically downloads all survey data from the Pocket PC to the DDA Access Audit management database.
DDA Access Audit www.SafetyServicesDirect.com 14 DDA Access Audit Welcome Screen Green button, the DDA Access Audit Main Switchboard The first screen that you will encounter in the DDA Access Audit is the Welcome Screen. By clicking on the Green button, the DDA Access Audit Main Switchboard is opened. This enables users to view supporting information, create new Audit Record, open an existing Audit Record or exit the software.
DDA Access Audit www.SafetyServicesDirect.com 15 DDA Access Audit Home Page Whenever you open an existing Audit Record or create a new Audit Record, you will be presented with the DDA Access Audit Home Page screen. Data is simply entered into the data sheet by clicking on the appropriate box and typing in the information. You also have the option from this screen to go directly to a specific area of the audit, such as Internal Doors; Means of Escape etc. There is no limit on the number of Audit Records that you can have and Audit Records can be filtered by the Site Reference etc. DDA Access Audit Home Page Whenever you open an existing Audit Record or create a new Audit Record, you will be presented with the DDA Access Audit Home Page screen. Data is simply entered into the data sheet by clicking on the appropriate box and typing in the information. You also have the option from this screen to go directly to a specific area of the audit, such as Internal Doors; Means of Escape etc. There is no limit on the number of Audit Records that you can have and Audit Records can be filtered by the Site Reference etc.
DDA Access Audit www.SafetyServicesDirect.com 16 This slide illustrates a typical section from the Action Plan, in total there are 17 separate sections, together with a facility for creating a Header Page and Photo Album.
DDA Access Audit www.SafetyServicesDirect.com 17 What does the Audit Cover? DDA Access Audit The DDA Access Audit addresses each of the following issues through of a series of related questions (and guidance information): Approach Routes Car Parking External Steps External Ramps Entrances Reception Areas Internal Doors Corridors Internal Stairs Internal Ramps Passenger Lifts Platform Lifts Stair Lifts WCs Information & Controls Means of Escape General Building Management
DDA Access Audit www.SafetyServicesDirect.com 18 Application and Use The DDA Access Audit can be used by all persons responsible for the management of and accessibility to building, services and facilities. The software enables the facilitation of regular reviews and audits to check the level of compliance with Part III of the Disability Discrimination Act 1995 The software enables a prioritised Action Plan to be established to ensure the necessary works are implemented to overcome any identified deficiencies
DDA Access Audit www.SafetyServicesDirect.com 19 Specifications System Requirements: Processor - Pentium III or newer Recommended 128MB RAM or higher CD ROM drive Operating system Windows 98/2000/XP Microsoft Word & Access 2000/2002/2003/XP Adobe Acrobat Reader Windows for Pocket PC/2002/2003 for use with handheld Pocket PCs Microsoft Activesync (Pocket PC communications Software)
DDA Access Audit www.SafetyServicesDirect.com 20 Pricing The price of our software is all inclusive and includes for not only the software itself, but also for: Ongoing technical support Unlike most other software providers, we do not charge an annual maintenance fee There are no hidden costs to pay
DDA Access Audit www.SafetyServicesDirect.com 21 How to Purchase DDA Access Audit may be purchased from our online shop by logging onto: www.SafetyServicesDirect.com As you proceed through the checkout you will be asked if you want to make an online credit/debit card purchase or you may alternatively print off you order and send it to us with a cheque or postal order for the required sum. If you require any further information, please email us on: info@SafetyServicesDirect.com
DDA Access Audit www.SafetyServicesDirect.com 22 Thank You For Your Interest DDA Access Audit & Action Plan Management Software