1. Affordable Care Act Health Center Planning Grants FY 2011 HRSA-11-021 Xanthia James, OPPD Health Resources and Services Administration Department of Health and Human Services Planning TA Webpage: http://www.hrsa.gov/grants/apply/assistance/planning http://www.hrsa.gov/grants/apply/assistance/planning

2. Agenda Overview of Planning Grants FOA Eligibility Requirements Funding Factors Important Dates Electronic Submission Process Program Narrative Project Work Plan Technical Assistance Contacts and Resources Planning Grants TA Webpage Q & As 2

3. Planning Grants: Overview Competitive funding opportunity for public and private nonprofit organizations seeking Federal assistance to plan for the development of a comprehensive primary health care center under the Health Center Program. 3

4. Planning Grants: Intent The Health Center Planning Grant funding opportunity is intended to support organizations in the future development of a section 330 health center. 4

5. Planning Grants: Expected Funding in FY 2011 $10 Million Approximately 125 grantees 5

6. Planning Grants: Funding Requests One-time Federal section 330 funding to plan for the development of a health center One year project period: August 1, 2011 to July 31, 2012 $80,000 funding cap 6

7. Eligibility Requirements Applicant is a public or private, nonprofit entity. Applicant is not currently funded under sections 330 (c), (e), (g), (h), (i), or (l). Only one application may be submitted for a single service area. Application proposes planning activities for all of the five section 330 (c)(1) planning areas associated with the development of a section 330 health center. 7

8. Eligibility Requirements (Continued) Applicants must present a sound plan for achieving compliance with the requirements of section 330 of the PHS Act and regulatory requirements. Applicants must demonstrate the need for health services in the proposed service area, and how the Planning Grant project will further progress in developing a comprehensive section 330 health center. Applicants must present a sound and complete work plan for a one-year planning project, as well as any necessary future steps to develop an operational health center. 8

9. Funding Factors Demonstrate the need for primary and preventive health care services. Present a sound and complete work plan. Present a sound and complete application. Demonstrate collaboration. 9

10. Funding Restrictions Ineligible uses of HCPG funding: –Provision of patient care services –Service expansions (e.g., extended clinic hours, expanded clinical services, etc.) –Capital equipment used for reimbursable patient care and services –Land or facility purchase, construction, or alteration/renovations –Grant writing expenses 10

11. Two Funding Priorities A funding priority is defined as the favorable adjustment of combined review scores of individually approved applications when applications meet specified criteria. High Poverty Area (5 points) Sparsely Populated Rural Area (5 points) 11

12. Important Dates Grants.gov due date: March 18, 2011 8:00 PM ET EHB due date: April 8, 2011 5:00 PM ET Anticipated Award Announcement: August 1, 2011 12

13. Electronic Submission: Process Phase 1: Grants.gov –Applicants should register early! –Organization must register in the Central Contractor Registry (CCR) and Data Universal Numbering System (DUNS) prior to registering in Grants.gov. –Applicants must receive a validation email from Grants.gov. Phase 2: Electronic Handbook (EHB) –Upon completing the Grants.gov submission, applicants will receive an e-mail confirmation with a tracking number. Allow 7 days for e-mail notification. 13

14. Grants.gov: Required Forms SF 424 Face Page (Application for Federal Assistance) Project Summary/Abstract (uploaded on line 15 of the SF 424 Face Page) Project/Performance Site Location Form HHS Checklist Form PHS-5161 Grants.gov Lobbying Form Grants.gov Applicant Resources webpage http://www.grants.gov/applicants/resources.js http://www.grants.gov/applicants/resources.js 14

15. Submission in HRSA’s Electronic Handbook (EHBs) Once an application is received from Grants.gov and downloaded into the EHB, HRSA will issue the applicant a tracking number. The Project Director and Authorized Official must register in EHB. The Registered User will need: –Grant Announcement Number –Grants.Gov Tracking Number –HRSA EHB Tracking Number 15

16. EHB Documents and Forms Program Narrative Budget Narrative and Budget Justification SF 424A Budget information for Non-Construction Programs SF 424B Assurances for Non-Construction Programs SF 424 LLL – Disclosure of Lobbying Activities Attachments 1-11 Program Specific Forms –Form 1A, Form 4, Form 12, and Project Work Plan Form 16

17. Program Narrative and Review Criteria Seven Sections: –Need 15 points –Response 25 points –Collaboration 10 points (New) –Evaluative Measures and Impact 10 points –Resources and Capabilities 15 points –Support Requested 15 points –Governance 10 points (New) 17

18. Project Work Plan HCPG Applicants are required to address ALL required goals for the five planning activity areas: Conducting a comprehensive needs assessment Designing an appropriate health care service delivery model Efforts to secure financial, professional, and TA Increasing community involvement in development/operation of a health center Developing linkages/building partnerships with other providers in the community 18

19. Project Work Plan Continued Applicants must report at least one of each for all goals: Objectives Action Steps Expected Outcomes Data, Evaluation, and Measurement Plans Person/Area Responsible 19

20. New Project Work Plan Form 20

21. Useful Contacts ProgramXanthia James, OPPD 301-594-4300 BPHCPlanning@hrsa.gov Grants ManagementBrian Feldman 301-443-3190 bfeldman@hrsa.gov Grants.gov Contact Center1-800-518-4726 support@grants.gov BPHC Help Desk 1-877-974-2742 bphchelpline@hrsa.gov HRSA Call Center 1-877-464-4772 CallCenter@hrsa.gov 21

22. Consult the TA Webpage Guidance FAQs Forms Sample Budget Presentation and Work Plan Electronic Submission Information User Guide Manual for Electronic Submission Health Center Program Terms and Definitions Helpful Links Information for TA Calls Power Point Presentation Application Deadlines HRSA Contact Information Health Center Planning TA Webpage: http://www.hrsa.gov/grants/apply/assistance/planning http://www.hrsa.gov/grants/apply/assistance/planning 22

23. Questions and Answers