1. Consortial Use of E-Resources in Academic Libraries in Austria Libraries and Users 7th Seminar 2007 Faculty of Electrical Engineering and Computing Zagreb, March 2 - 3 Helmut Hartmann Austrian Consortia Cooperation

2. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 2 Agenda Introduction: Tackling the problem Purpose of building consortia Characteristics of successful consortia Integration issues in budget saving, collection development and administration Statistical Proof Outlook: The National Backfiles Project

3. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 3 Tackling the problem (radically) Libraries struggling under - Budget constraints - Increasing expenses - Inflation of resources - Users demands for more

4. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 4 Tackling the problem (reasonably) Building Consortia!

5. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 5 Purpose of building consortia Building a community of libraries entering into a cooperative agreement to share information or provide services that benefit students and staff Pooling their individual fiscal, human, and material resources to take advantage of more favourable agreements with publishers, or arrange to share staff technical expertise Making up for local cancellations by Cross Access Agreements

6. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 6 Characteristics of successful consortia (Hirshon, A.: International Library Consortia: How Did We Get Here? Where are We Going?) Valuable programs and services Clear sponsorship and ownership Committed membership Strong leadership Effective committees Continuous communication Sustainable organization Adequate staffing (Usually not only volunteers) Agile organizations

7. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 7 Budget Saving through Integrated Collection Development Small libraries can share journals they could never afford Multi-year agreements offer substantial capping of annual increase Comparatively low or no additional charge at all for Cross Access or UTL Access Enclosure of new journals into existing packages for free one year trials Consortia deals still save a lot of money: Graz University Library 2004 savings at Springer: 94.236 (Cross Access compared to Single Site Subscriptions)

8. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 8 Assets for Integration Collection development Consistency of holdings can no longer be granted due to budget constraints Swiftly changing relevance of holdings because of: New subject fields Establishing new departments Temporary research projects New journals Splitting of journals Just-in-time supply instead of Just-in-case Consortia (particularly if they go e-only) help libraries to react dynamically to their users demands as (even in packages) titles can usually be substituted by others

9. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 9 Assets for Integration Administration Simplifying orders: One order for hundreds of titles Joint cataloguing For e-only-titles (local ones as well as CA or UTL ones) no issue admin no claims no binding no shelving Controlling made easy: Hundreds of journals bundled in one file of stats

10. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 10

11. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 11

12. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 12 Institutions 1 Bundesforschungs- und Ausbildungszentrum für Wald, Naturgefahren und Landschaft (BFW) Donau-Universität Krems FH Burgenland Eisenstadt FH Joanneum Graz FH Technikum Kärnten FH Vorarlberg Dornbirn Gesellschaft der Ärzte Wien Institut für Molekulare Pathologie Wien International Institute for Applied Systems Analysis Laxenburg Medizinische Universität Graz Medizinische Universität Innsbruck Medizinische Universität Wien Montanuniversität Leoben

13. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 13 Österreichische Akademie der Wissenschaften Wien Österreichische Nationalbibliothek Wien Paracelsus Medizin- Universität Salzburg - Medizinische Forschungsgesellschaft Salzburg Steiermärkische Krankenanstaltengesellsc haft mbH (KAGes) Technische Universität Graz Technische Universität Wien 29 Institutions Institutions 2 UMIT - Die Private Universität für Gesundheitswissensc haften, Medizinische Informatik und Technik Hall i T Universität Graz Universität Innsbruck Universität Klagenfurt Universität Linz Universität Salzburg Universität Wien Veterinärmedizinische Universität Wien Vorarlberger Landesbibliothek Bregenz Wirtschaftsuniversität Wien

14. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 14 Data Bases E-Journals Amer. Math. Soc.9American Chemical Society8 CAS7Blackwell13 CSA5Elsevier ScienceDirect20 EBSCO Publishing5Lippincott Williams & Wilkins5 Europ. Math. Soc.9Nature Publ. Group (GASCO)9 ISI Web of Knowledge19AAAS Science (GASCO)11 Ovid Silver Platter DBs (BIOSIS, INSPEC)13Springer22 MDL6Thieme6 73Wiley12 Licenses total 196 GBI-Genios WISO (GASCO Cond.)17 Licences per Member 6,76 123

15. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 15 Proved successful by statistics 20.785 56.449 95.395 142.907 Elsevier ACS LWW Springer Thieme Blackwell Kluwer Nature Science Wiley Sessions via EZB at Graz University Library

16. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 16 Increase of Access via EJL (EZB) Old Universities

17. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 17 Statistical Effects of Site Splitting

18. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 18 Statistical Effects of Site Splitting

19. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 19 Increase in Content Overproportional Increase in Usage

20. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 20 Bekannte oder genützte Zugänge Bekannte oder genützte Plattformen Elektronische Zeitschriften: Zugangswege & Plattformen In absoluten Zahlen In Prozent

21. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 21 Literatursuche in Datenbanken Wichtigkeit einzelner Datenbanken

22. Libraries and Users Zagreb March 2007 Hartmann, Use of E-resources in Academic Libraries in Austria 22 The National Backfiles project Creating awareness of the issue Building a master plan for funding Contact governmental boards Raising funds Negotiating with publishers Implementing the content Central administration

23. helmut.hartmann@uni-graz.at Thank you for your attention!