1. CTE PEIMS Coding Steve Neal Educational Consultant for CTE
Education Service Center
Region 11
October 21st, 2016

2. Presented by Education Service Center Region 11
An overview . . .
Why is this important?
The Pieces of the Puzzle
CTE PEIMS Coding Decision Charts
Other important items:
How to determine the correct CTE Intent Code for Students
Student Attendance Accounting Handbook
V-codes
Ensuring that courses are correctly being accounted for
PEIMS/TSDS Crosswalk
PEIMS/TSDS Samples
October, 2016
Presented by Education Service Center Region 11

3. Why is CTE PEIMS Coding important?
It affects State and Federal Funding—Weighted Funding and Perkins Funding
It’s tied to CTE Accountability—PBMAS
It ensures accurate PEIMS codes for CTE classes—C022 Table
It’s tied to students’ 4-year plans—Helps to track program growth
October, 2016
Presented by Education Service Center Region 11

4. Presented by Education Service Center Region 11
The C022 Table
Service ID—Code Table C022
Where to find it:
The path:
> TEDS Data Standards/TEDS Data Collections > For LEAs Using TSDS + PEIMS > Section 4: C022 Excerpt
The link:
PEIMS_Data_Standards/ > C022 Excerpt
October, 2016
Presented by Education Service Center Region 11

5. The C022 Table—What it does . . .
Service ID—Code Table C022
What it does:
Identifies the services that staff members are responsible for providing
Shows TEA-approved services
CTE Service ID numbers correlate to Texas Administrative Code (TAC) Chapters and Subchapters:
= TAC Small Animal Management (.5 – 1 credit)
= TAC Mathematical Applications in Agriculture, Food, and Natural Resources (1 credit)
October, 2016
Presented by Education Service Center Region 11

6. Presented by Education Service Center Region 11
The C022 Table—CTE TEKS
All CTE Courses have course TEKS and can be found here:
CTE will have new TEKS beginning in the school year:
ms/Learning_Support_and_Programs/Career_and_Technic al_Education/CTE_Crosswalks/
CTE PEIMS Service ID’s begin with:
127 – Middle School and Career Preparation (HS)
130 – High School
-- N127 and N130 – Innovative Courses
Q: Can 130 courses be taught at Middle School Level?
A: Yes. However, CTE funding is only available for courses taught at the high school level.
October, 2016
Presented by Education Service Center Region 11

7. The Student Attendance Accounting Handbook (SAAH)
Purpose: To provide guidelines and procedures that are established by the Commissioner of Education and the Texas Education Code to:
Maintain records
Make reports on student attendance and student participation in special programs
Published annually
Where to find it:
The path: > Finance & Grants > Financial Compliance > Student Attendance Accounting Handbook
The link: mpliance/Student__Attendance_Accounting_Handboo k/
October, 2016
Presented by Education Service Center Region 11

8. The Student Attendance Accounting Handbook (SAAH)
Career and Technical Education is found in Chapter 5, starting on page 153 of the manual
Important parts: It’s all important!!!
Section 5.5: CTE Contact Hour Codes (based on the average minutes of the course per day)
V1 = minutes
V2 = 90 – 149 minutes
V3 = 150 – 180+ minutes
Important: Make sure your courses are coded with the correct V-code!!! It affects funding!!!
October, 2016
Presented by Education Service Center Region 11

9. The Student Attendance Accounting Handbook (SAAH)
Other important topics:
Self-Paced Courses: Section and 12.5
Distance Learning/CTE: Section and 12.4
Homebound: Section 5.2.4
DAEP & Contact Hours: Section 5.4
Career Prep/Practicum: Section 5.7
CTED Courses: Section 5.9
Dual Credit Courses: Section
October, 2016
Presented by Education Service Center Region 11

10. The Student Attendance Accounting Handbook (SAAH)
Those pesky V-codes. Again
CTE Courses are assigned V-codes based on the number of minutes the course meets per day
AND
CTE students who are enrolled in CTE courses that are approved for state weighted funding area coded in the attendance accounting system (on the PEIMS 410 record) with V-codes
October, 2016
Presented by Education Service Center Region 11

11. The Student Attendance Accounting Handbook (SAAH)
PEIMS 410 Record V-codes:
Section 5.6 of the SAAH—Computing Contact Hours
This relates to CTE funding!!!
The V-Codes: CTE Code Contact-Hour Multiplier:
V1 1.00
V2 2.00
V1 = 1.00
V2 = 2.00
V3 = 3.00
V4 = 4.00
V5 = 5.00
V6 = 6.00
October, 2016
Presented by Education Service Center Region 11

12. The Student Attendance Accounting Handbook (SAAH)
PEIMS 410 Record V-codes: How it works
Example:
Will Berdapigg is enrolled in one CTE course that meets for an average of 45 minutes per day. What is the V- code for this course?
Will Berdapigg is also enrolled in another CTE course that meets for an average of 90 minutes per day. What is the V-code for this course?
How many contact hour V-codes does Will account for?
What is the maximum number of contact hours that a student can account for?
October, 2016
Presented by Education Service Center Region 11

13. The Student Attendance Accounting Handbook (SAAH)
PEIMS 410 Record V-codes: Want more information?
CTE Foundation School Allotment:
g/Additional_Finance_Resources/Career__and_Technol ogy_Education_Allotment/
October, 2016
Presented by Education Service Center Region 11

14. CTE Service ID’s and V-Codes
Things to do:
MAKE TIME IN YOUR CALENDAR!!!
Check. Double Check. Then get someone else to check.
Make sure your Master Schedule shows accurate PEIMS Service ID’s for ALL classes. (Example: Principles of Technology and Principles of Information Technology are VERY different courses!)
Make sure contact hours are turned on for CTE courses!
Make sure all of your CTE courses are being picked up by your SIS and your submission files.
Verify “Course Units” against the C022.
Verify! Verify! Verify!
Special Note: A student is not eligible to receive any CTE contact hours for participating for 1 hour in a 2-hour course or for 1 or 2 hours in a 3-hour course.
October, 2016
Presented by Education Service Center Region 11

15. CTE PEIMS Coding: Student Intent Codes
What’s New?
3’s have been eliminated!
The PEIMS Coding Decision Charts have changed!
Where to find them:
The Page: TEDS-PEIMS Data Submission Requirements by Category
The Link: PEIMS_Section_8.2_- _Data_Submission_Requirements_by_Category/
Go to: Section 8.2.4: Student Category
Go to:
pages 54 – 55 in the electronic file or
Pages 49 – 50 in the actual PDF
October, 2016
Presented by Education Service Center Region 11

16. CTE PEIMS Coding: Student Intent Codes
Lets look at the charts
October, 2016
Presented by Education Service Center Region 11

17. How to determine the correct PEIMS code for a student . . . .
The basics:
0 = not enrolled in a CTE course on Fall Snapshot
1 = a “guest”
2 = a student involved in
a coherent sequence of
2 or more CTE courses for
3 or more credits
October, 2016
Presented by Education Service Center Region 11

18. How to determine the correct PEIMS code for a student . . . .
Important considerations . . .
Students who aren’t enrolled in CTE on Snapshot Date
Question: Can a student be coded as a 2 and not be enrolled in a CTE Course on Snapshot Date?
Answer: Yes! It is possible for a student to have an intent to complete a coherent sequence of CTE courses, yet not be enrolled in CTE on Snapshot Date
Can this student really be a 2?
Question: Can a true 9th grader be coded as a CTE 2?
Answer: Yes!
According to the Fall Decision Chart, if the student’s 4-year plan shows an intent to complete a coherent sequence of CTE courses, and the student is enrolled in a CTE course on Snapshot Date, that student can be coded as a CTE 2
Also, the student may have completed a CTE course for high school credit while in middle/junior high
October, 2016
Presented by Education Service Center Region 11

19. Presented by Education Service Center Region 11
PEIMS Reports
The Crosswalk—see PDF
The Reports: CTE by . . .
PDM Sex & Ethnicity & Courses
PDM Courses
PDM CTE Indicator Code & Grade
PDM Roster by CTE Code & Grade
Samples
October, 2016
Presented by Education Service Center Region 11

20. Presented by Education Service Center Region 11
PEIMS Reports
What they mean . . .
PDM Sex & Ethnicity & Courses
Shows the number of students by sex & ethnicity enrolled in each CTE course
PDM Courses
Shows the number of students enrolled in each CTE cluster. Note: this is a duplicated count!
PDM CTE Indicator Code & Grade
Shows the number of 1’s & 2’s by grade level
PDM Roster by CTE Code & Grade
Shows individual students enrolled in a CTE course(s) on Snapshot Date, sorted by CTE indicator code.
October, 2016
Presented by Education Service Center Region 11

21. CTE PEIMS Coding: Data Quality Assurance
TSDS Data Quality Validations test the content of the reported data for accuracy by comparing CTE data against other PEIMS information
The Data Validations are performed through PEIMS Validation Rules
October, 2016
Presented by Education Service Center Region 11

22. CTE PEIMS Coding: Data Validation Rules—Fall Submission
Rule # —A student enrolled in a CTE course must be reported with CTE program and course data
Rule # —A student reported in the CTE program must be in grade level “06” – “12”
Rule # —If there are students in grade levels “06” – “12,” then generally at least one student should be in the CTE program
Rule # —There should be at least one CTE student that is a participant in a coherent sequence of courses
October, 2016
Presented by Education Service Center Region 11

23. CTE PEIMS Coding: Data Validation Rules—Fall Submission
Rule # —A CTE student that is a participant in a coherent sequence of courses should be reported with CTE program and course data
Rule # —A student in grades 6, 7, or 8 must not be reported as participating in the CTE coherent sequence of courses
Rule # —If the service ID reported for a CTE student is a middle school CTE course, then the student must be in grade “06” – “08”
October, 2016
Presented by Education Service Center Region 11

24. CTE PEIMS Coding: Data Validation
TEA’s Division of Program Monitoring and Interventions (PMI) implements the Data Validation Monitoring (DVM) System to ensure the accuracy of data that is submitted by districts through the Public Education Information Management System (PEIMS) and used in the state’s accountability rating and performance-based monitoring (PBM) systems.
October, 2016
Presented by Education Service Center Region 11

25. CTE PEIMS Coding: The Big Picture
Fall Snapshot Data
Final Fall Submission
Pre-Code File
EOC’s
PBMAS
October, 2016
Presented by Education Service Center Region 11

26. Presented by Education Service Center Region 11
What’s on your mind?
Questions & Answers
October, 2016
Presented by Education Service Center Region 11

27. Steve Neal
Educational Consultant for CTE
Education Service Center
Region 11