1. http://www.chemeng.queensu.ca Orientation Presentations Posted at http://www.chemeng.queensu.ca/graduate-studies/information-advice/

2. Graduate Assistant – Laurie Phillips – phillipl@queensu.ca phillipl@queensu.ca – Phone extension 74830 – Manage RA stipends, not tuition – Course enrollment – All paperwork, letters required

3. Office Assistant/Events Coordinator Tanya Ligthart – ligthart@queensu.ca ligthart@queensu.ca – Phone extension 32765 – Assigns your mail folder – Issues Keys – Room bookings, computer loans – Send shipments by courier (account code) – Paper (account code)

4. Orientation Packages – Department contacts page – Code of Conduct http://www.queensu.ca/ombudsman/studen ts/non-academic-conduct/student-code- conduct http://www.queensu.ca/ombudsman/studen ts/non-academic-conduct/student-code- conduct – Academic Integrity form is due by September 30 th – CEGSA information sheet – Sessional Dates

5. Queen’s Net ID and Credentials – Queen’s issues a student Net ID & password, with email This is how Queen’s departments (including Chemical Engineering) contact you If you are TAing, you will also receive an employee Net ID and email once your TA contract has been submitted by the Department Please ensure you check your Queen’s emails regularly

6. Final Steps to Registration – SOLUS (Student On-Line University System) Learn how to use it! Set up your banking information for awards and payments Update your address and contact information Check your program, courses for accuracy – International Students Register for UHIP Submit copy of study permit

7. Course Enrollments: – CHEE Mandatory CHEE899 or 999; CHEE897 MEng students: CHEE898 CBME students: CHEE899 or 999, CBME802 and 801 AODA 800 Accessible Customer Service http://www.queensu.ca/equity/apps/AccessibleCS_Training.php – Non-CHEE – Undergraduate – 4 th year – RMC

8. How to Register for CHEE Courses – Before October 7 th Email from supervisor granting permission to take the course I will obtain Departmental permission I will register you in the course – After October 7 th Academic change form with signatures Registrar will register you – may take 2 or 3 weeks

9. How to Register for Non-CHEE or 4 th Year Courses – Before October 7 th Academic Change form with signatures I will obtain Departmental permission I will register you in the course – After October 7 th Academic change form with signatures Registrar will register you – may take 2 or 3 weeks

10. How to Register for RMC Courses – As soon as possible in September Obtain a registration form from Chem Eng website Obtain a signature from CHEE Dept Head or Grad Coordinator Take the form to the Grad School for signature Take the form to RMC, Sawyer Building for signature from RMC CHEE Dept Head You will be registered in the course by the RMC Grad School Your mark will show as a transfer credit

11. Funding Packages – I prepare your funding spreadsheet – Who sees your funding spreadsheet? Me, you, your supervisor Lynn O’Malley Dept Manager, to sign for the Head Grad Coordinator Supervisor’s support staff who manage accounts Nobody else will see it without your permission

12. How do I get paid? – First you need a Social Insurance Number (SIN) Domestic Students provide a photocopy of your card if you have never been paid at Queen’s before International Students - Go to Service Canada to obtain a SIN. Contact them or QUIC before you go to confirm what they will need in order to issue you a SIN. Bring a copy of your SIN to me.

13. How does the money get into your bank account? – For TA & RA Contracts Ensure your banking information is entered into SOLUS and MyHR. Submit your SIN to me before September 13 th. – Awards Enter your banking information in SOLUS

14. CONTRACTS – RA and TA – You will receive an RA contract at the beginning of each term to be paid monthly – An email is sent to you with a link, go to the link, sign in with your Queen’s Net ID/password and check that the amount matches your funding spreadsheet – Accept the contract electronically – TA contracts are only paid in the course term and are taxable income

15. AWARDS – QGA, NSERC, OGS… – Paid once per term in Sept, Jan and May – The Grad School uses the banking information you provided in SOLUS – Tuition awards (GETA, ITA) go directly into your tuition account

16. Teaching Assignment – One TA assignment per year is part of your funding package – We must fulfill our undergraduate program requirements, so you may be required to do two TA assignments (bonu$) – Discuss your assignment with the instructor in the course and your supervisor, then bring any concerns to me

17. Safety (completion allows access) – CHEM 801 (3 evening lectures; and an exam) Mandatory for ALL students, even if you don’t work with chemicals, part of OCGS accreditation – Lab access Supervisors control access to their research labs Undergraduate labs must be cleared by Kelly/Brooke – WHMIS, must be at Queen’s – Safety forms, signed off by Kelly/Brooke

18. Keys & Access (after Safety completed) – Your FOB gets you into Dupuis Hall Computer Cluster Lab floors and undergraduate labs – Keys may be required for research labs, offices Email from your supervisor for labs Tanya will have office keys for you – Changes to your access come from supervisor

19. Desk Space – Provided to MASc and PhD students as required – After funding eligible period (2yrs MASc; 4yrs PhD) you will be asked to give up your desk space – Please ensure you clean your desk out before leaving

20. Information Sources – Your supervisor, fellow students – CEGSA – FEAS – ITS ext 32442 help@engineering.queensu.ca help@engineering.queensu.ca – Me, Grad Coordinator – Aris Docoslis – School of Graduate Studies www.queensu.ca/sgs/ www.queensu.ca/sgs/ – Office of the University Registrar www.queensu.ca/registrar/ www.queensu.ca/registrar/ – SOLUS – If you’re not sure, look it up (Google is your friend) – If you can’t find it, ask someone for help