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Orientation Presentations Posted at

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Presentation on theme: "Orientation Presentations Posted at"— Presentation transcript:

1 Orientation Presentations Posted at

2 Graduate Assistant – Barb Lawson – – – Phone extension – Manage finances, not tuition – Register courses – All paperwork, letters required – Instructions for any aspect of your program

3 Office Assistant/Receptionist – Maureen Plunkett – – Phone extension – Assigns your mail folder – Issues Keys – Room bookings, computer loans – Send shipments by courier (account code) – Paper, photocopier, fax (account code)

4 Orientation Packages – Department contacts page – Code of Conduct – CHEE credentials & i-Class button – Cheque deposit form – Safety & Orientation forms

5 Queen’s Net ID and CHEE Net ID – Queen’s issues a Net ID & password, with This is how Queen’s departments contact you Financial Services, Registrar, Grad School – CHEE issues an Applied Science Net ID & password with This is how members of CHEE contact you and how your access to Dupuis Hall, cluster & labs is managed Link or combine your addresses!

6 Final Steps to Registration – SOLUS (Student On-Line University System) Learn how to use it ! Set up your banking information for awards Update your address and contact information Check your program, courses for accuracy – International Students Register for UHIP – Pick up Student Card

7 Courses – CHEE Mandatory CHEE899 or 999; CHEE897 MEng students: coursework only CBME students: CHEE899 or 999, CBME802 and 801 – Non-CHEE – Undergraduate – 4 th year – RMC

8 How to Register for CHEE Courses – Before October 12 th from supervisor granting permission to take the course I will obtain Departmental permission I will register you in the course right away – After October 12 th Academic change form with signatures Registrar will register you – may take 2 or 3 weeks

9 How to Register for Non-CHEE or 4 th Year Courses – Before October 12 th from supervisor granting permission to take the course plus from instructor I will obtain Departmental permission I will register you in the course right away – After October 12 th Academic change form with signatures Registrar will register you – may take 2 or 3 weeks

10 How to Register for RMC Courses – As soon as possible in September Obtain a registration form from me Obtain a signature from CHEE Dept Head Take the form to the Grad School for signature Take the form to RMC, Sawyer Building for signature from RMC CHEE Dept Head You will be registered in the course by the RMC Grad School Your mark will show as a transfer credit

11 Funding Packages – I prepare your funding spreadsheet – Who sees your funding spreadsheet? Me, you, your supervisor Lynn O’Malley, dept manager, to sign for the Head Grad Coordinator, to determine QGA funding Nobody else will see it without your permission

12 How do I get paid? – First you need a Social Insurance Number (SIN#) Domestic Students provide a photocopy of your card International Students bring your Study Permit to me and I will provide a letter to obtain your SIN# at Service Canada

13 How does the money get into my bank account? – For Contracts If you have never been paid by Queen’s, fill out the cheque deposit form Include a blank cheque (or authorization to deposit form from your bank) Submit to me – Awards Enter your banking information in SOLUS

14 CONTRACTS – RA and TA – You will receive an RA contract at the beginning of each term to be paid monthly – An is sent to you with a link, go to the link, sign in with your Queen’s Net ID/password and check that the amount matches your funding spreadsheet – Accept the contract electronically – TA contracts are only paid in the course term

15 AWARDS – QGA, NSERC, OGS… – Paid once per term in Sept, Jan and May – The Grad School uses the banking information you provide in SOLUS – Tuition awards (GETA, ITA) go directly into your tuition account

16 Teaching Assignment (Associate Head) – One TA assignment per year is part of your funding package – We must fulfill our undergraduate program so you may receive two TA assignments (bonu$) – Discuss your assignment with the instructor in the course and your supervisor, then bring any concerns to the Associate Head

17 Safety (completion allows access) – CHEM 801 (Sept26, Oct10, Oct17 6-9pm) Mandatory for all students, even if you don’t work with chemicals, part of OCGS accreditation – Lab access Supervisor(s) control access to their research labs Undergraduate labs must be cleared by Steve/Kelly – WHMIS, must be at Queen’s – Safety forms, signed off by Steve/Kelly

18 Keys & Access (after Safety completed) – Your i-Class button gets you into Dupuis Hall Computer Cluster Lab floors and undergraduate labs – Keys may be required for research labs, offices to Maureen from your supervisor for labs to Maureen from Lynn O’Malley for offices Issued by Maureen – Changes to your access from supervisor

19 Information Sources – Your supervisor, fellow students – CEGSA – Me, Grad Coordinator – School of Graduate Studies – Office of the University Registrar – SOLUS – If you’re not sure, look it up (Google is your friend) – If you can’t find it, ask someone for help


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