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Orientation Presentations Posted at

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Presentation on theme: "Orientation Presentations Posted at"— Presentation transcript:

1 Orientation Presentations Posted at

2 Graduate Assistant – Laurie Phillips – – Phone extension – Manage RA stipends, not tuition – Course enrollment – All paperwork, letters required

3 Office Assistant/Events Cordinator Megan McKever – – Phone extension – Assigns your mail folder – Issues Keys – Room bookings, computer loans – Send shipments by courier (account code) – Paper (account code)

4 Orientation Packages – Department contacts page – Code of Conduct – Cheque deposit form – Reminder: Academic Integrity form is due by September 30 th – CEGSA information sheet

5 Queen’s Net ID and Credentials – Queen’s issues a Net ID & password, with This is how Queen’s departments (including Chemical Engineering) contact you

6 Final Steps to Registration – SOLUS (Student On-Line University System) Learn how to use it! Set up your banking information for awards Update your address and contact information Check your program, courses for accuracy – International Students Register for UHIP – Pick up Student Card

7 Course Enrollments: – CHEE Mandatory CHEE899 or 999; CHEE897 MEng students: CHEE898 CBME students: CHEE899 or 999, CBME802 and 801 AODA 800 Accessible Customer Service – Non-CHEE – Undergraduate – 4 th year – RMC

8 How to Register for CHEE Courses – Before October 10 th from supervisor granting permission to take the course I will obtain Departmental permission I will register you in the course – After October 10 th Academic change form with signatures Registrar will register you – may take 2 or 3 weeks

9 How to Register for Non-CHEE or 4 th Year Courses – Before October 10 th from supervisor granting permission to take the course plus from instructor I will obtain Departmental permission I will register you in the course – After October 10 th Academic change form with signatures Registrar will register you – may take 2 or 3 weeks

10 How to Register for RMC Courses – As soon as possible in September Obtain a registration form from me Obtain a signature from CHEE Dept Head Take the form to the Grad School for signature Take the form to RMC, Sawyer Building for signature from RMC CHEE Dept Head You will be registered in the course by the RMC Grad School Your mark will show as a transfer credit

11 Funding Packages – I prepare your funding spreadsheet – Who sees your funding spreadsheet? Me, you, your supervisor Lynn O’Malley Dept Manager, to sign for the Head Grad Coordinator Supervisor’s support staff who manage accounts Nobody else will see it without your permission

12 How do I get paid? – First you need a Social Insurance Number (SIN) Domestic Students provide a photocopy of your card if you have never been paid at Queen’s before International Students bring your Study Permit to me and I will provide a letter for you to obtain your SIN at Service Canada

13 How does the money get into your bank account? – For TA & RA Contracts If you have never been paid by Queen’s, fill out the cheque deposit form Include a blank cheque (or authorization to deposit form from your bank) Submit to me before September 12 th – Awards Enter your banking information in SOLUS

14 CONTRACTS – RA and TA – You will receive an RA contract at the beginning of each term to be paid monthly – An is sent to you with a link, go to the link, sign in with your Queen’s Net ID/password and check that the amount matches your funding spreadsheet – Accept the contract electronically – TA contracts are only paid in the course term and are taxable income

15 AWARDS – QGA, NSERC, OGS… – Paid once per term in Sept, Jan and May – The Grad School uses the banking information you provided in SOLUS – Tuition awards (GETA, ITA) go directly into your tuition account

16 Teaching Assignment – One TA assignment per year is part of your funding package – We must fulfill our undergraduate program so you may receive two TA assignments (bonu$) – Discuss your assignment with the instructor in the course and your supervisor, then bring any concerns to me

17 Safety (completion allows access) – CHEM 801 (3 evening lectures; to be determined) Mandatory for all students, even if you don’t work with chemicals, part of OCGS accreditation – Lab access Supervisors control access to their research labs Undergraduate labs must be cleared by Steve/Kelly – WHMIS, must be at Queen’s – Safety forms, signed off by Steve/Kelly

18 Keys & Access (after Safety completed) – Your FOB gets you into Dupuis Hall Computer Cluster Lab floors and undergraduate labs – Keys may be required for research labs, offices from your supervisor for labs Megan will have office keys for you – Changes to your access come from supervisor

19 Information Sources – Your supervisor, fellow students – CEGSA – Me, Grad Coordinator – School of Graduate Studies – Office of the University Registrar – SOLUS – If you’re not sure, look it up (Google is your friend) – If you can’t find it, ask someone for help


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