1. Communication/Grade/Email Session 5 of y Advanced Options in eChalk Email

2. Focusing Questions How can you help others customize their email settings?

3. Instruction

4. Today we will: Customize our email settings

5. Options Overview Click Options General Options: Use to set incoming & outgoing mail preferences. Security Settings: Settings are already configured for NYC DOE.

6. Options Overview Storage Space: Set preferences for saving & deleting messages (to maximize space). Message Signature: Design your signature to include on outgoing mail (and set it to always be included What information should your signature include?

7. Options Overview Auto Forward /Reply: Set preferences to automatically forward or reply to email. Why might you set these options? Advanced Options: (see descriptions)

8. Let’s Change an Option Create your Signature Send a hello email to your partner (include signature)- how does your signature look? Type your signature Select Rich Text Editor to change the appearance of your text Do you want to automatically insert your signature on all outgoing mail? Don’t forget to save it!

9. Work Time

10. Getting Started Jigsaw Activity in 3 groups 1.Explore General Options 2.Explore Storage Space 3.Explore Auto Forward/ Reply

11. Work Time Within the category your group is assigned, change each one of the specific settings. Don’t forget to save! What does each setting do? How does it affect your email? What are the advantages/ disadvantages of each setting?

12. Share

13. What did your group find out? –What was the purpose of each setting? –What are the advantages/ disadvantages of each? Share- Group 1 General Options

14. What did your group find out? –What was the purpose of each setting? –What are the advantages/ disadvantages of each? Share- Group 2 (Storage Space)

15. What did your group find out? –What was the purpose of each setting? –What are the advantages/ disadvantages of each? Share- Group 3 (Auto Forward/ Reply)

16. Then are other options you can set in Write Mail Share What does each setting do? When would you use each?

17. How does this work address the questions that began the session? How can you help others personalize their email settings to make the most sense for them?