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Maintenance Management System (MMS) Florida Department of TRANSPORTATION Kirk Hutchison Office of Maintenance.

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Presentation on theme: "Maintenance Management System (MMS) Florida Department of TRANSPORTATION Kirk Hutchison Office of Maintenance."— Presentation transcript:

1 Maintenance Management System (MMS) Florida Department of TRANSPORTATION Kirk Hutchison Office of Maintenance

2 MMS In-House Florida Department of Transportation MMS is a database of production, personnel, equipment and materials used in maintaining our roads and right of way. A crew is created from personnel and equipment to perform specific duties.

3 MMS In-House Florida Department of Transportation

4 MMS In-House Florida Department of Transportation

5 MMS In-House Florida Department of Transportation

6 MMS In-House There are 127 Maintenance Activities. –51 Routine Maintenance Activities –12 Bridge Routine Maintenance Activities –29 Other Maintenance Functions –23 Emergency Maintenance Functions –12 Overhead Functions for Maintenance Employees Florida Department of Transportation

7 MMS In-House Site Numbers are created for specific work to be completed by the maintenance force. The site number is composed of an activity number with a 4 digit sequential number. –I.E. The first site number for Asphalt Repair would be 4110001. Florida Department of Transportation

8 MMS In-House Florida Department of Transportation

9 Slide Title Florida Department of Transportation

10 MMS In-House The site number could be for a specific job or an area wide project. –The specific job would be a guardrail hit that we would get reimbursed by the insurance company. –An area wide project could be performing sign cleaning in a county. Florida Department of Transportation

11 MMS In-House After the site number is created, work is assigned to a crew. When the work is completed for the day, the information is entered back into the MMS database. Florida Department of Transportation

12 MMS In-House Florida Department of Transportation

13 MMS In-House At a minimum of every two weeks the information is exported to a transfer file and sent to a Mainframe SAS library for storage. From this location the data is sent to other systems. Florida Department of Transportation

14 MMS In-House Personnel hours are accumulated and sent to People First for time sheet data. Equipment usage is entered into a file that is sent to Dept of Management Services (DMS) along with other equipment usage not reported to the MMS. Many reports can be created from the information that is stored in the mainframe. Florida Department of Transportation

15 MMS In-House Florida Department of Transportation

16 MMS In-House Florida Department of Transportation

17 MMS Contracts Contract information is collected and paid through the ASSHTOWARE software, formerly known as TRNS*PORT. This software allows the bidding, letting, awarding and management of contract projects. Florida Department of Transportation

18 MMS Contracts The AASHTOWARE/MMS interface is an application created by the Office of Information Technology at DOT. Once a week the transfer is performed to update the MMS Contract Library with data that has been processed since the last upload. Florida Department of Transportation

19 MMS Contracts When an estimate is approve through AASHTOWARE, the information is then flagged for transferring to the MMS Contract library. The pay item data is sent to the interface where MMS Activity and units are entered. Florida Department of Transportation

20 MMS Contracts Florida Department of Transportation

21 MMS Contracts Florida Department of Transportation

22 MMS Contracts Florida Department of Transportation

23 MMS Contracts Florida Department of Transportation

24 MMS Contracts Florida Department of Transportation

25 MMS Contracts Florida Department of Transportation

26 MMS Contracts Florida Department of Transportation

27 MMS Contracts Asset Maintenance is different since the contractor receives a set amount each month no matter what work is done. The contractor reports the number of units that were completed for each Maintenance Activity with no cost associated. Florida Department of Transportation

28 MMS Contracts Florida Department of Transportation

29 MMS Contracts Florida Department of Transportation

30 MMS Contracts Florida Department of Transportation

31 MMS Contracts Florida Department of Transportation

32 MMS Contracts Florida Department of Transportation

33 MMS Contracts Florida Department of Transportation

34 MMS After all the information is collected we can run production and cost reports for both In- House and Contract data. These reports give us a cost per unit to perform work by either in-house crews or contract crews. At the end of the fiscal year, unit cost reports are generated to assist in the creation of the unit cost for future years. Florida Department of Transportation

35 MMS In-House Unit Cost Report, by activity Florida Department of Transportation

36 MMS P-Crew (Department of Corrections Inmate Crews) Unit Cost Report. Florida Department of Transportation

37 MMS Contract Unit Cost Report. Florida Department of Transportation

38 Questions??? Florida Department of TRANSPORTATION

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