1. C OMMUNICATION : I NTERNAL AND E XTERNAL John Carr

2. G ENERAL I DEALS All communication managed by Project Office Common, efficient, easy to use tools One system does all (define all later...)

3. C OMPLICATIONS Everybody has strong views about what to do Strong views are not shared by others Lack of experience with new tools leaves doubt

4. P ROPOSAL INDICO for meetings MS SHAREPOINT for collaborative communication MS PROJECT for project management DRUPAL for web pages, (maybe later to SP)

5. W HY S HAREPOINT ? Microsoft Product: http://sharepoint.microsoft.com/en-us/product/capabilities/Pages/default.aspx Extensive documentation and training courses Extensive support and maintenance Evolving versions 2007  2010

6. C ONCERNS Microsoft Product Compatibility with other operating systems Price

7. A LTERNATIVES And many more.....

8. R EQUIREMENTS Home page with general information on project and links Separate areas with different access rights for different groups Common Workspaces Notice Boards Discussion Forums Shared calendars Project scheduling. Project accounting. Project human resource management. Mailing list management. Document archiving. Document used for consultations: MAN-PO/101120 http://www.lsw.uni-heidelberg.de/indico/materialDisplay.py?contribId=10&materialId=0&confId=45

9. O NE EXAMPLE : T EAM D ISCUSSION Suggest posting discussion on site rather than send email. Individual users can then set alerts to receive email of posting. ( Users receive alerts for any changes in site, item-by-item by email or SMS)

10. D EPLOYMENT P LAN System on “Cloud” provided by CNRS ( contract with Microsoft for “open” license) Nine servers, redundant SQL data base CTA pays nothing All CTA member will be given an account Agreement on increasing numbers of users: 10 now  250 in May 2011  1000 in May 2012 Propose tests until May Then decision

11. “D URHAM WEBSITE ” http://obspc23.phyast.dur.ac.uk/

12. M IGRATION TO LSW http://cta-dvp.lsw.uni-heidelberg.de/ Work in progress by Aurelian Mendes Issue of DRUPAL 6 vs. DRUPAL 7, some details of format,... Plan to convert internal web pages (“Red Format”) to same structure and theme as external site

13. O BJECTIVES OF SITE What is intended audience of external web pages ? What is external and what is internal ? Suggest discussion to clarify some issues