1. Using Email Using Computers Safely, Effectively and Responsibly

2. Using computers safely, effectively and responsibly L4 Using Email Objectives All to learn how to send, respond to and forward emails Most to learn how to search for old emails and manage your contact list Some to be aware of the advantages and disadvantages of email

3. Using computers safely, effectively and responsibly L4 Using Email How email works Mail servers pass on or store emails until they are collected You must log in to a mail server to collect mail Examples of mail providers are Gmail or Yahoo

4. Using computers safely, effectively and responsibly L4 Using Email Choosing an Email provider Gmail, Yahoo, AOL and many others all provide free email services All will allow you to receive emails, reply or forward them to someone else, attach documents and images Some will be more efficient than others at filtering spam

5. Using computers safely, effectively and responsibly L4 Using Email Logging in to email Email requires a username and a password Think carefully before you choose your username (i.e. your email address) How about these? tigerkitten@aol.com misterbig@hotmail.com assassin@killer.com superstar@lollipops.com

6. Using computers safely, effectively and responsibly L4 Using Email Choosing your email address Emails coming from cute, creative addresses are likely to be deleted immediately by future prospective employers There will come a time when you want to be taken seriously Changing email addresses is a nuisance to you and all your friends who have to update your address in their Contacts list

7. Using computers safely, effectively and responsibly L4 Using Email Sending email To: CC: BCC: Subject:

8. Using computers safely, effectively and responsibly L4 Using Email Responding to an email Reply Reply to all Forward Delete Report Marking as ‘unread’ ‘Flagging’

9. Using computers safely, effectively and responsibly L4 Using Email Sending an attachment Attachments are extra files such as photographs or Word documents The original stays on your own computer, and a copy is made and sent

10. Using computers safely, effectively and responsibly L4 Using Email Resizing your photos If a photo you send is going to be viewed online, it does not need to be high resolution A photo of 3Mb can take a long time to download if the recipient does not have broadband You can send a resized picture from File Explorer…

11. Using computers safely, effectively and responsibly L4 Using Email Sending an attachment from File Explorer In File Explorer, navigate to the folder that contains the picture(s) Select one or more pictures (hold down Ctrl to select more than one) Point to Send To, then click Mail Recipient The Attach Files dialog box appears. Select the image size that you want and click Attach A new Outlook message window appears with the attached picture(s)

12. Using computers safely, effectively and responsibly L4 Using Email Creating an address book An address book stores all of the names and email addresses of your contacts This saves remembering long email addresses You can create emails to address book contacts more quickly

13. Using computers safely, effectively and responsibly L4 Using Email What is a signature? An email signature is text that is automatically added to the bottom of an email An employee might use their name and contact details for example

14. Using computers safely, effectively and responsibly L4 Using Email Formal emails Correct salutation Signing off Email can be used as written confirmation, proof or evidence, just like a letter

15. Using computers safely, effectively and responsibly L4 Using Email Advantages of email Can send to multiple recipients at once Can send attachments Sent instantly at any time Can request a receipt that the email has been read Can send and receive email from any web enabled device

16. Using computers safely, effectively and responsibly L4 Using Email Disadvantages of email Spam Viruses Phishing Need an Internet connection Your message can only be read when the recipient next logs in and checks their mail

17. Using computers safely, effectively and responsibly L4 Using Email Worksheet tasks Open the sending email worksheet and go through the tasks. Be sure to make all your emails formal and sign off correctly.

18. Using computers safely, effectively and responsibly L4 Using Email Searching emails Finding emails with specific words in the content or subject line Search all emails from a particular email address Search your Sent messages for emails sent to a particular person

19. Using computers safely, effectively and responsibly L2 Social networking Finally…. Complete the plenary questions to show me what you have learnt today.