1. When Disaster Strikes LIS2214 Disaster Planning and Response

2. Don’t Panic No matter what situation you find yourself in, the key is to not panic. Many thanks to Douglas Adams.

3. Threats to Collections 1. Water 2. Fire The two greatest threats to collections are: Papers damaged by water Image Source: http://hsp.org/blogs/archival-adventures- in-small-repositories/mayday-2013-disaster-preparedness-for-archives

4. Planning for Disaster This means planning a safe response This means planning a safe response It does not mean planning the disaster! It does not mean planning the disaster! Books damaged in the fire at the Institut d'Egypt, http://blog.art21.org/2012/02/23/cairo-in-context-alluring-archives-on-memory- omission-and-research-in-an-unstable-region/#.UrhLBSgSUVo

5. Who Should be on the team? Administration Administration Facilities Facilities Department Heads Department Heads Staff Staff

6. The planning Process: Anticipation Survey the Building Survey the Building Identify Areas of Concern Identify Areas of Concern Carry Out Preventative and Responsive Inspections Carry Out Preventative and Responsive Inspections Purchase Supplies Purchase Supplies

7. The planning Process: Plan content Reaction Reaction Recovery Recovery Containment Containment User Focused User Focused Your plan will include how you are going to respond to the disaster and cover any recovery efforts you will employ. It should be geared to the audience who will be using it the most.

8. The planning Process: Plan content Don’t Reinvent the Wheel Don’t Reinvent the Wheel Consider Hiring a Consultant Consider Hiring a Consultant Consider Institutional Goals in Your Plan Consider Institutional Goals in Your Plan Disaster Plans = Asset Management Disaster Plans = Asset Management Image Source: FEMA.gov.

9. The planning Process: Tasks Prioritize Prioritize Realize Not Everything Can Be Saved Realize Not Everything Can Be Saved What Is Most Important? What Is Most Important? Rehearsal and Training Rehearsal and Training Annual Plan Review Annual Plan Review

10. Disaster Response: The Basics Safety First Safety First Nothing in the Collection Is Worth Risking A Life! Nothing in the Collection Is Worth Risking A Life! Assess the Situation (Only Fools Rush In) Assess the Situation (Only Fools Rush In) Ask Questions Ask Questions Contact Personnel Contact Personnel Stop the Cause Stop the Cause Prevent Further Damage Prevent Further Damage Realize Not Everything Can Be Saved Realize Not Everything Can Be Saved

11. Disaster Response: Terms To Know FreezingRinsingDehumidification Interleaving Vacuum Drying/Vacuum Freeze Drying Air Drying

12. Disaster Response: Supplies Buckets Distilled Water Shop Vac Brroms and Mops Tool Box Hurricane Fans Sunlight Dehumidifier Unit Butcher Paper or Waxed Paper Paper Towels Absorbent Pads InterleavingDrying Rinsing General Clean Up

13. Disasters We have Known Arno Flood 1966 http://www.florence-flood.com/ Spearheaded the modern preservation movement, particularly disaster response.

14. Disasters We have Known Cologne Historical Archive, February 2009 http://www.spiegel.de/internation al/germany/0,1518,677620,00.html Collapse due to construction of a subway under the building. Archives held documents and artifacts dating as far back as 922.

15. Disasters We have Known Library of the Asian Rural Institute A library in Sendai, Miyagi Prefecture, Japan Japan, March 11, 2001 Earthquake and resulting tsunami

16. Help http://www.ready.gov/

17. Help https://sites.google.com/site/afrpittsburgh/

18. Help