2. THE REFEREES

3. Allocation of Roles for Referees Head Referees for Sectors Sector 1: Sabli, Brunei Sector 2: Rodzi, Malaysia Sector 3: Bounmyieng, Laos OSOCC / LEMA: Rajan, UNOCHA FCP: Samijan, Indonesia CDA: Adelina, ASEAN EAA: Kadir, ASEAN FAP: Victoria, IFRC

4. Outline of the Evaluation Not tested

5. A. Notification of Disasters Overall, the notification was conducted successfully It was recommended to practice using FORM 1 for all kind of incident not just only for the ARDEX There were parts of the form left blank, which could be misinterpreted AHA initially used 1 fax machine, but was overwhelmed but later 2 nd machine was used Template1 needs to be regularly updated

6. B. Situation Updates AHA Centre took 30 mins to analyses and assess & compile information. Considered reasonable as doing it the first time In case of one country, fax was not received but later successfully by email Telecommunication compatibility, narrow ICT gaps among countries Video conferencing should be considered not only for AHA Centre, but also for each ops centre of ASEAN country

7. C. Request/Offer for Assistance The test for request/offer for assistance using Form3 is considered successful However, no feedback (a no answer) from four countries not participating Standby Arrangement can be useful for this process Recommendation: AHA Centre could better use visual aids for recording information. Wall chart, flow chart, info from logs sheet can useful

8. D: Joint assessment of required assistance The joint assessment was not tested, pending for SASOP discussion Form 5 (contractual arrangements for assistance) was successfully tested, all participating teams completed, but one came a bit late

9. E: Mobilization of Assets and Capabilities Not able to test real-time, but there was capability to deploy within 10 hrs. Recommendation: Need to determine how to measure response time in accordance with INSARAG guideline CIQ checkpoints were all utilised immediately upon arrival time (land, sea, air) Form 5, most team did not bring copies of the signed forms. So it was recommended that SASOP include explicitly requirement to bring copies of the signed forms with all the leaders and for LEMA to have copies Recommendation: consider testing arrival procedures for non-ASEAN teams (e.g. UN, NGOs, Red Cross etc) Recommendation: Need to clarify and confirm the consignee of the cargo

10. E: Mobilisation of Assets and Capabilities (Cont’d) Authorisation of foreign driving licenses, which made a smooth process, was observed. AHA Centre was used to clarify information B, I, Th, arrived 9.30. Met by LEMA then proceeded to OSOCC where a briefing was given Inter-operatibility: Yes, both UN and LEMA were asked questions about team numbers etc to confirm what was received Very good briefing by all level of commanders

11. F.On-site Deployment of Assets and Capacities Complete facilities were provided with additional support from OSOCC, such as communications, maps, inventory tracking and logistics (messing areas, rest areas were also included as part of operations set up) OSOCC also briefed the LEMA chief when it was done, and also gave briefings to additional teams arriving including Red Cross, Media and VIPs. OSOCC and LEMA met for operational progress review.

12. G. Direction and Control of Assistance Visibility of incident manager – for this operation it was made clear, but for large exercises, more visibility might be needed, for example by a different coloured vest or cap with title clearly visible. Designation of a person as Head of the Assistance operation for the assisting entity was not applied in this exercise

13. H: Disaster Situation Update Report of the operation using Form 6, was complete While the form may have been a burden for the exercise, in reality teams would need to provide same information for their own HQs Time given 24 to 48 hours Team leaders will normally be supported by reporting staff, etc. in full operation

14. I. Demobilisation of Assistance Did not hear an official demob command. Because of compressed time, team leaders were summoned to OSOCC

15. J: Reporting This part was not tested

16. Additional Comments Exercise is a useful opportunity for training and to familiarise teams with the SASOP and with each other to establish networks etc. The additional days for this exercise were well used Food was good! Logistics ran smoothly Exercise met the objectives to validate the SASOP and to test the capacities and coordination between teams

17. A VERY SUCCESSFUL EXERCISE!!!