1. The ICES Advisory System Future Perspectives: Using the limited scientific resource base efficiently and effectively. Priming a Discussion at EFARO EFARO General Assembly Tallin, Estonia, May 2013 Dr. Paul L. Connolly ICES President

2. Content Overview and Context A look at some Statistics The “Hope” and “Match” Models Proposal for Resource Planning at ICES New ICES Strategic Plan (2014 – 2018) EFARO - What are the next steps?

3. EFARO DCF, Working with Stakeholders, Input to EU Framework Programmes 2003 Review of EFARO Meetings First Meeting Fuengirola, Spain 1989 Meeting Conclusions Develop strategies for allocation of resources

4. EFARO – ICES Meeting October 2012 ICES will develop an initial outline of expected expert resources required to successfully accomplish the 2013 workplan and will identify in as much detail as possible, the specific expertise needed. Develop a “living document” that will serve as a resource planning tool. By the end of 2013 the outline should also be used to access actual needs and identify potential gaps. This will enable ICES and EFARO Institutes to find the most efficient ways to carry out and deliver advice.

5. 20 Member Countries 300 Institutes A network of 4,000 scientists 1,600 scientists participating in activities annually 150 Expert Groups that address the many diverse issues of marine ecosystems ICES - The Scientific Resource Base

6. Europe 2020 - EU Maritime Policy Marine Strategy Framework Directive Maximum Sustainable Yield Reform of the CFP - Regionalisation Ecosystem Approach New Data Collection Framework (DCMAP) NATURA 2000 MSP Atlantic Strategy – Blue Growth – Marine Knowledge 2020 Horizon 2020 - EMFF A Changing Policy Landscape

9. 32,973 Expert Days 55 Countries 550 Institutes 2,741 Individual Experts 379 Meetings 170 ACOM 209 SCICOM ICES Meetings 2010 to 2012 Summary Statistics Preliminary

10. ICES Advisory Expert Groups 2010

11. ICES Advisory Expert Groups 2011

12. ICES Advisory Expert Groups 2012

13. Country201020112012 UK8509001000 Norway550500 Denmark560500 Spain400 France360320360 Germany350 US160120270 * Figures are estimates read off last three graphs For discussion purposes only. ICES Advisory Expert Groups Participation Scientific Days*

14. YEARTYPETOTAL 2010Recurrent4,257 Support1,633 Special Requests175 2011Recurrent3,225 Support1915 Special Requests495 2012Recurrent4,702 Support1,763 Special Requests22* Grand Total18,189 ACOM Meeting Days by Category * Incomplete Figures

15. Some Initial Conclusions A pool of 1,100 to 1,200 experts are participating in ACOM Expert Groups (not including Review, Advice Drafting, ACOM, Secretariat, Preparatory Work) These experts contribute between 5,600 and 6,400 person days in direct physical meetings in expert groups contributing to ICES advice Some countries have provided substantially larger contributions in terms of number of experts participating and person days UK; Denmark, Norway; France, Germany, Ireland, Spain and Sweden; Same pattern with chairs; UK largest contributor with 7 countries providing most chairs A similar pattern emerges when looking at Review Group and Advice Drafting Groups

16. ACOM Expert Group Costs Scientist Days Food for Thought and Discussion 6,000 Days at Expert Groups 6,000 Days Preparation STECF Rate € 350 per day € 4.2 Million Travel and Per Diem € 1.8 million € 6 Million DCF € 46 Million

17. New demands for ICES Advice Requirements for New Expertise Increase demands for recurrent and non recurrent advice (MSFD, New CFP, DCF - DCMAP, Ecosystem Approach) from Clients OSPAR – Indicators for MSFD Descriptors OSPAR – Maximise use of available data for monitoring of Biodiversity OSPAR – spatial design of monitoring for contaminants in Sediments NEAFC – Update Cold water Coral Maps EC DG MARE – Standing request for advice on fisheries and interactions DG ENV - MSFD Descriptor 1 How to integrate impacts from various economic sectors ICES Council Arctic, Aquaculture, MSFD are Key Priorities What type of Scientists/Skill Sets do we Need ? Training is Key

18. ICES What do we want/need to do ? Meet Client Stakeholder Needs; Establish Resolutions; ICES Advisory System Establish Expert Groups ICES “Hope” the resources are made available by the Member States ICES Advisory System The “Hope” Model

19. Member States Committment. What resources are available to ICES ? ICES Define what needs to be done - Prioritise ? Changing Policy Landscape ICES “Match” the available resources to the priority areas ICES Advisory System A Need for Change - The “ Match” Model Current Economic Climate Workload Issue Changing Policy Landscape Identify New “Skill Sets” Training

20. ToR 6. Are present advisory commitments commensurate with available human re-sources and science expertise, and are there sufficient mechanisms in place to obtain human resources from ICES Member States? ICES could draw up agreements or MoU’s with its member countries specifying the human resources that the ICES advisory system can draw upon. External Review of ICES Advice

21. Develop a Resource Planning Tool at ICES A Proposal for Discussion Develop a Resource Planning Tool (RPT) at ICES Administered by ICES Secretariat ICES Funding for RPT – Trial Period (2013-2014) Run in 2014 - Refine – Adapt A commitment of resources by Member States to ICES (Mechanism ?) Feedback from ICES to MS (Two way communications) Identify Skill Sets Required – Identify Gaps – Training ICES New Strategic Plan (2014 to 2018) Associated Action Plans Resource Planning – A key element of Implementation of Strategy For Discussion at July 2013 Bureau How do we progress this ? (Annual EFARO ICES + GA Meetings Oct/May)

22. ICES – The New Strategic Plan ICES Strategic Plan (2014 to 2018) February Bureau – Agree Vision, Mission, Goals June Bureau Sub Group - Draft Priority Activities for ICES July Bureau Further Discussion at ASC in Sept (Iceland) Feedback from ICES Community, Clients, MS (Aug, Sept) ICES Council Oct. 2013 - Adopt the ICES Strategic Plan February 2014 Bureau Adopt Implementation Plan(s)

23. In Summary Overview and Context A look at some Statistics The “Hope” and “Match” Models Proposal for Resource Planning at ICES New ICES Strategic Plan (2014 – 2018) EFARO - What are the next steps?

24. Thank you for your attention.