1. TAX ROLL BILLING FILE PROCESS Pre-requisite: Billing Report Setup & Report Criteria Groups -- see PowerPoint: “Tax Roll – Set Up and Configurations”“Tax Roll – Set Up and Configurations”

2. GENERATING THE BILL FILES – Print or Export Tax Bills

3. 2014 UAT Testing: Produce billing files for the following: RE RE VAB RE INFO RE INFO VAB RE ESCROW RE ESCROW VAB TPP TPP VAB Green = done in UAT using 2013 data. CAUTION: Make certain that only ONE Criteria Group is selected. If two are selected, the process will generate bill with incorrect template.

4. 2014 UAT Testing 1.Check that Effective Year. 2.Check Effective Date for generating billing files. 3.Check Good Through Date (does this has to be entered or is this driven by functional calendar)?

9. Once the Mass Ranges and Other Output Files are complete, select one of the Mass Ranges on the left-hand box, the Click “Create Output File”. This will generate a pdf file with bills.

10. ***** Incorrect Bill Template ***** Use these bills to check layout, data, calculations – how the bills will look.

11. ***** This is the bill template which should have printed... See how to correct in next slides. *****

12. This was NOT updated. We now update, Finish, and Save.

13. Once template is corrected under Billing > Setup > Report Setup, run the Billing process again.

14. Select: BillingGroupSummary.pdf to generate the new report...

17. Following previous process... Once the Mass Ranges and Other Output Files are complete, select one of the Mass Ranges on the left-hand box, the Click “Create Output File”. This will generate a pdf file with bills. Use these bills to check layout, data, calculations – how the bills will look.

18. Check millage rates and calculations for possible rounding issues. The two highlighted below were checked to make certain these rates actually ended in zero. ***** Correct Bill Template *****

19. Check Amounts and Discounts per period...

20. Save each of the files: Bill Key (as txt) Billing Group (pdf) XML (xml) XSD (xml) Bill set (pdf) These 4 files are put on Axis FTP server. Bills & Billing Group are sent to Manager

21. Run each bill type through process; save files. NOTE: Large files – RE and INFORMATIONAL XML files cannot be uploaded from saved files to Axis FTP server; these are too large and will have to be placed in Aumentum Server and then placed on Axis server (?????)

22. When Tax Roll is created, these are the Bill Files you should now have.