1. G063 - Video Conferencing

2. Learning Objectives: By the end of this topic you should be able to: describe the features of video conferencing compare the use of video conferencing for a given task with other methods of communication Synoptic objectives: discuss the effect of possible future developments in ICT on communication

3. What is Video Conferencing? “ the use of communications links and video technology to conduct meetings between people who are geographically separated ”

4. What is required? 1.video conferencing suite –dedicated room –video cameras, microphones, speakers –individual screens showing each of the participants 2.computer-based system –camera (webcam) - mounted on the PC monitor –microphone (to pick up speech,) –software Skype, Google video chat …. 3.high bandwidth data link, –large amount of data transmitted video & audio

5. What can it do? system transmits video pictures and voice –simulating face-to-face contact computer data files can be exchanged –documents, spreadsheets, images, videos ….. whiteboard feature –brainstorming, collaboration ….

6. Advantages of Video Conferencing since video conferencing uses sound and vision: –allows for more natural communication –body language can be seen –better relationship with other participants –can see lecture/demonstration/product and interact can involve many people –not just those physically present –more participants than can fit in a room –share ideas and involve a wider team meetings can be held at short notice –no time lost through travel –participants fresher than if they had to travel to meeting

7. Advantages of Video Conferencing cost effective –no travelling costs or hotel bills accessibility –disabled can participate more readily –can include/encourage teleworkers recordings of meetings –to be used as minutes –can be referred to later to clarify a point of dispute

8. Limitations of Video Conferencing cost of equipment –webcam, microphone, speakers, dedicated suite …. bandwidth must be sufficient –or will get ‘jerky’ video, unsynchronised video & audio quality is not always good –low resolution webcams (in mobile equipment) cannot forward physical objects to handle –‘some objects need to be touched?’ limit to number of people on screen at any one time communication still not as good as face to face time zones can be very different for participants need for training?

9. Examination Question: A company manages properties which are rented by students at a university. The company expands into several towns. The management find it difficult to meet and use video conferencing to help them. Describe video conferencing and explain how this kind of system can aid the management.[6]

10. Examination Question: A company manages properties which are rented by students at a university. The company expands into several towns. The management find it difficult to meet and use video conferencing to help them. Describe video conferencing and explain how this kind of system can aid the management.[6] Video conferencing is the use of communications links (1) to conduct meetings between people who are geographically separated (1)

11. Examination Question: A company manages properties which are rented by students at a university. The company expands into several towns. The management find it difficult to meet and use video conferencing to help them. Describe video conferencing and explain how this kind of system can aid the management.[6] Video conferencing is the use of communications links (1) to conduct meetings between people who are geographically separated (1) The links include voice and pictures. (1)

12. Examination Question: A company manages properties which are rented by students at a university. The company expands into several towns. The management find it difficult to meet and use video conferencing to help them. Describe video conferencing and explain how this kind of system can aid the management.[6] Video conferencing is the use of communications links (1) to conduct meetings between people who are geographically separated (1) The links include voice and pictures. (1) Hardware such as webcam/microphone are needed (1)

13. Examination Question: A company manages properties which are rented by students at a university. The company expands into several towns. The management find it difficult to meet and use video conferencing to help them. Describe video conferencing and explain how this kind of system can aid the management.[6] Video conferencing is the use of communications links (1) to conduct meetings between people who are geographically separated (1) The links include voice and pictures. (1) Hardware such as webcam/microphone are needed (1) It is cheaper for the company than paying travelling expenses (1)

14. Examination Question: A company manages properties which are rented by students at a university. The company expands into several towns. The management find it difficult to meet and use video conferencing to help them. Describe video conferencing and explain how this kind of system can aid the management.[6] Video conferencing is the use of communications links (1) to conduct meetings between people who are geographically separated (1) The links include voice and pictures. (1) Hardware such as webcam/microphone are needed (1) It is cheaper for the company than paying travelling expenses (1) The managers will spend less time away from the offices (1)

15. Examination Question: A company manages properties which are rented by students at a university. The company expands into several towns. The management find it difficult to meet and use video conferencing to help them. Describe video conferencing and explain how this kind of system can aid the management.[6] Video conferencing is the use of communications links (1) to conduct meetings between people who are geographically separated (1) The links include voice and pictures. (1) Hardware such as webcam/microphone are needed (1) It is cheaper for the company than paying travelling expenses (1) The managers will spend less time away from the offices (1) meaning that they can spend more time with the customers (1)

16. Examination Question: A company manages properties which are rented by students at a university. The company expands into several towns. The management find it difficult to meet and use video conferencing to help them. Describe video conferencing and explain how this kind of system can aid the management.[6] Video conferencing is the use of communications links (1) to conduct meetings between people who are geographically separated (1) The links include voice and pictures. (1) Hardware such as webcam/microphone are needed (1) It is cheaper for the company than paying travelling expenses (1) The managers will spend less time away from the offices (1) meaning that they can spend more time with the customers (1) There is less chance of bad decisions (1)

17. Examination Question: A company manages properties which are rented by students at a university. The company expands into several towns. The management find it difficult to meet and use video conferencing to help them. Describe video conferencing and explain how this kind of system can aid the management.[6] Video conferencing is the use of communications links (1) to conduct meetings between people who are geographically separated (1) The links include voice and pictures. (1) Hardware such as webcam/microphone are needed (1) It is cheaper for the company than paying travelling expenses (1) The managers will spend less time away from the offices (1) meaning that they can spend more time with the customers (1) There is less chance of bad decisions (1) due to manager tiredness from travelling (1)

18. Examination Question: A company manages properties which are rented by students at a university. The company expands into several towns. The management find it difficult to meet and use video conferencing to help them. Describe video conferencing and explain how this kind of system can aid the management.[6] Video conferencing is the use of communications links (1) to conduct meetings between people who are geographically separated (1) The links include voice and pictures. (1) Hardware such as webcam/microphone are needed (1) It is cheaper for the company than paying travelling expenses (1) The managers will spend less time away from the offices (1) meaning that they can spend more time with the customers (1) There is less chance of bad decisions (1) due to manager tiredness from travelling (1) The company could hold meetings more often (1)

19. Examination Question: A company manages properties which are rented by students at a university. The company expands into several towns. The management find it difficult to meet and use video conferencing to help them. Describe video conferencing and explain how this kind of system can aid the management.[6] Video conferencing is the use of communications links (1) to conduct meetings between people who are geographically separated (1) The links include voice and pictures. (1) Hardware such as webcam/microphone are needed (1) It is cheaper for the company than paying travelling expenses (1) The managers will spend less time away from the offices (1) meaning that they can spend more time with the customers (1) There is less chance of bad decisions (1) due to manager tiredness from travelling (1) The company could hold meetings more often (1) because no time is wasted in travelling between venues (1)

20. Examination Question: A company manages properties which are rented by students at a university. The company expands into several towns. The management find it difficult to meet and use video conferencing to help them. Describe video conferencing and explain how this kind of system can aid the management.[6] Video conferencing is the use of communications links (1) to conduct meetings between people who are geographically separated (1) The links include voice and pictures. (1) Hardware such as webcam/microphone are needed (1) It is cheaper for the company than paying travelling expenses (1) The managers will spend less time away from the offices (1) meaning that they can spend more time with the customers (1) There is less chance of bad decisions (1) due to manager tiredness from travelling (1) The company could hold meetings more often (1) because no time is wasted in travelling between venues (1) The conferences can be recorded (1)

21. Examination Question: A company manages properties which are rented by students at a university. The company expands into several towns. The management find it difficult to meet and use video conferencing to help them. Describe video conferencing and explain how this kind of system can aid the management.[6] Video conferencing is the use of communications links (1) to conduct meetings between people who are geographically separated (1) The links include voice and pictures. (1) Hardware such as webcam/microphone are needed (1) It is cheaper for the company than paying travelling expenses (1) The managers will spend less time away from the offices (1) meaning that they can spend more time with the customers (1) There is less chance of bad decisions (1) due to manager tiredness from travelling (1) The company could hold meetings more often (1) because no time is wasted in travelling between venues (1) The conferences can be recorded (1) for future reference/legal reasons.(1)