1. WVU Extension Service Welcome to Extension Service Human Resources Knapp Hall PO Box 6031 Morgantown, WV 26506 Tel: 304-293-4555 Fax: 304-293-4565

2. Index This is a basic guide for new WVU Extension Service employees. Here you’ll find an overview of our organization and useful information to aid your start with the Extension Service (ES). Most underlined terms throughout this presentation are hyperlinks to the relevant website for more information, while the index on the left links to sections of this document. Welcome Dean & Director Steve Bonanno History of Land Grant Institutes First Steps Some Basics Programs Support Units Employee Information Faculty Information Classified Staff Information Accountability and Leave Calendars/Timelines Administrative Team Contacts WVU Extension Service Welcome

3. Welcome Welcome to West Virginia University and the WVU Extension Service. WVU Extension is a large and diverse organization that serves as the front porch to WVU for many state residents. With faculty and staff located in all 55 counties, Extension has provided educational programs to the people of West Virginia since 1914. As a WVU Extension employee, you will find it important to learn about the structure of the organization and become familiar with the programs we offer. The Extension Service has four program areas: Agriculture and Natural Resources; Community, Economic and Workforce Development; Families and Health; and 4-H Youth Development. We have Morgantown-based support units which serve the state (Communications, Development, Finance and Business, Human Resources, Facilities and Services, Federal Excess Property, and Technology). And we also oversee and operate WVU Jackson’s Mill, a beautiful camping and meeting facility in Weston, WV, which is also our nation’s first state 4-H camp. I believe you will find that you have joined a strong and smart organization, dedicated to improving the lives and communities in West Virginia. We are traditional yet progressive in our programs and our service. Every day we help to carry out the University’s land-grant mission of taking the knowledge and research of the University and applying it to solutions for everyday life. We are proud of our commitment to diversity and inclusion as well as to our international initiatives to connect West Virginians to the world, and bring the world to West Virginians. You will find that we do a lot of our work in partnership with higher and basic education, government, private and nonprofit organizations, and WVU colleges and programs. In everything we do we proudly carry the gold and blue banner of the flying WV of West Virginia University. This is an exciting time for WVU Extension Service and we’re glad to welcome you to our family. I hope you learn and look for ways that you can make meaningful contributions to your department and to the people of our great state. I look forward to meeting you and working with you. Sincerely, Steve Bonanno Dean & Director WVU Extension Service Dean & Director, Steve Bonanno To Index

4. History History of Land Grant Institutes History of Land Grant Institutes Morrill Land-Grant Act of 1862 Hatch Act of 1887 “Second Morrill Act” 1890 Smith-Lever Act of 1914 Equity in Education Land-Grant Access Act of 1994 To Index

5. History James Smith Morrill Morrill Act Provided grants of public lands for sale by the states to establish colleges where the leading subjects shall be related to “agriculture and the mechanic arts” Expanded higher education in the United States beyond the classical model To Index

6. History William Henry Hatch Hatch Act Established stations to conduct research in support of a permanent agricultural industry in the United States, with the purpose of: Development and improvement of rural home and rural life Maximum contribution by agriculture to the welfare of the consumer To Index

7. History Second Morrill Act Passed to further fund the 1862 institutions, it contained an history-making provision: that states practicing racial discrimination in admissions to 1862 schools could not share in the additional funds provided by the 1890 act West Virginia State College is an 1890 land- grant college To Index

8. History Created the Cooperative Education System, to be administered by the land-grant institutions Created the Cooperative Education System, to be administered by the land-grant institutions Efficient method to place agricultural information in the hands of those for whom it was collected Efficient method to place agricultural information in the hands of those for whom it was collected Delicate balance of power between federal, state, and county governments Delicate balance of power between federal, state, and county governments Smith -Le ver Act To Index

9. History “The Smith-Lever Act is one of the most significant and far-reaching measures for the education of adults ever adopted by government.” Woodrow Wilson Woodrow Wilson Smith-Lever Act To Index

10. History Equity in Education Land-Grant Status Act of 1994 30 Native American Tribal Colleges were designated as land-grant colleges Provides funding to conduct non-formal education and outreach activities to help meet the needs of Native American people and to provide essential services to their communities To Index

11. First Steps Outlook Account Outlook is the University’s email system and is essential for communications. Setting up your account is an automated process when your hiring information is submitted by EHR. Your supervisor and/or Office Administrator will be contacted when your email account is set up. This cannot be created until your payroll paperwork has been completed. New Employee Orientation New Employee Orientation is where you will learn about subjects related to your new job and meet your fellow employees! Orientation is held semi- annually at WVU Jackson’s Mill, where many statewide events and meetings are held. Your first week… Your first week of employment can be exciting and stressful, as you are likely entering a new work environment with a unique employer. It is also an important period for you to “get things in order” and start your new career. Two things that are essential are your Outlook account and registering for training. To Index Contact your supervisor about the various electronic mailing lists you may need.

12. Some Basics Our Mission Statement WVU Extension Service educators and volunteers build and help sustain collaborations and partnerships with people and organizations in West Virginia to improve their lives and communities. Our programs and services strengthen leaders, youth, and families. We develop and teach best practices for sustainable agriculture, responsible use of renewable resources, and stewardship of natural resources. We work to improve our state’s communities, workforce, and economy. To Index

13. Some Basics Organizational Structure To Index

14. Programs The WVU Extension Service is made up of four major program areas. 1.Agriculture and Natural Resources ~ Ronnie Helmondollar, Interim Program Director 2.Community, Economic, and Workforce Development ~ Mark Fullen, Interim Program Director 3.Families and Health ~ Gina Taylor, Interim Program Director 4.4-H Youth Development ~ Debbie McDonald, Program Director To Index

15. Programs The Agriculture and Natural Resources program is behind the beginning of the national Extension Service nearly 100 years ago. Thus, there are many subjects that fall under this program. The primary fields of interest are: Agriculture and Natural Resources Youth Agriculture Farm/Risk Management Farm/Risk Management Horticulture/Farming and Gardening Livestock production and management Forage Management Forestry Production and Marketing Environmental Stewardship, Interim Program Director Ronnie Helmondollar, Interim Program Director To Index

16. Programs CEWD is made up of four distinct units that provide leadership for collaborative efforts that empower people and communities to make a positive difference in their lives. Community, Economic and Workforce Development (CEWD) Mark Fullen, Interim Program Director Community Resources and Economic Development (CRED) strengthens the capacity of citizens and organizations throughout the state of West Virginia by helping people understand community change and identifying opportunities to improve their social and economic well being. Fire Service Extension (FSE) - is a leader in providing critical, high-quality training to the state’s emergency responders. Institute for Labor Studies and Research (ISLR) - works to strengthen labor- management relations by improving the efficiency, mutual gains, and general well- being of employees, the unions to which they belong, and the businesses that employ them. Safety and Health Extension (SHE) - provides training and conducts research in the area of worker safety and health. They are an OSHA Education Training Center and also deliver American Heart Association First Aid and CPR courses. SHE is also responsible for safety and health training for all WVU employees. To Index

17. Programs The Families and Health Program seeks to aid our population in everyday life. The program is active in these areas: Families and Health Strengthening Families Program Community Educational Outreach Service (CEOS) Nutrition and Health Programs Gina Taylor, Interim Program Director To Index Diabetes Cardiac Challenge Family Nutrition Program Wellness Challenge

18. Programs 4-H is possibly the most well-known program of the Extension Service, providing the nation’s youth with skills and qualities which aid throughout life. Subjects include: 4-H & Youth Development 4-H Curriculum Camping Literacy Volunteer Leadership Children, Youth, Families, and Community at Risk (CYFAR) Energy Express Reaching the Underserved STEM (Science, Technology, Engineering and Math) STEM (Science, Technology, Engineering Debbie McDonald, Program Director To Index

19. Located in Lewis County, WVU Jackson’s Mill is the central gathering spot for the WVU Extension Service. Roles of Jackson’s Mill include: WVU Jackson’s Mill WVU Extension Service educational program offerings. Utilization of the facility by WVU academic departments, other regional campuses, and WVU Extension. Service for program areas that match West Virginia youth and adult lifelong learning needs. For example: firefighter and safety and health training; water treatment training; programs for the agricultural industry as well as business/professional/trade groups. Strengthening relationships with local and state 4-H groups. Providing space for meetings, recreation, conferences, and events for groups and families; and providing formal and informal training opportunities for local families. Truman Wolfe, Director To Index

20. Support Units The array of programs carried out by the Extension Service staff across all 55 counties in West Virginia requires a centralized support system. These organizational support units are based out of the WVU Extension Service headquarters at Knapp Hall on Beechurst Avenue on the Downtown Campus in Morgantown. Development Office Finance and Business Human Resources Knapp Hall Facilities (Asset Management, Mail Service, Keys, Visitor Parking)Knapp Hall Facilities Marketing and Communications Technology To Index

21. Support Units Development The Office of Development coordinates private giving to programs, events and facilities operated by the WVU Extension Service. The office’s goal is to help donors understand the impact their gifts will make in the lives of the thousands of people that WVU, the Extension Service and its programs affect each year. Depending upon the donor and the size of the gift, this can occur on both state and local levels. The office collaborates with the WVU Foundation which is a private 501©3 that operates on behalf of WVU. WVU Foundation Donations WVU Alumni Donations Fundraising Stewardship Special Events Development Quarterly Magazine Brent Clark, Director To Index

22. Support Units The WVU Extension Service’s Finance and Business Office is crucial to keeping program financing under control. Duties include: Finance and Business Administrative and Program Funding in line with Policies and Procedures Budget Oversite State, Federal, Research Corporation Foundation Policy Accounts Payables/Accounts Receivables County Best Practices/Reviews General Accounting and Policy Information Grant Pre and Post Awards Pro Cards Procurement Services Travel Reporting Jessie Momen, Planning Officer To Index Bob Nickelson, Administrator

23. Support Units Extension Human Resources (EHR) Mission Statement EHR manages the following areas: The mission of EHR is to maintain a fair, equitable, and positive work environment for all employees, in support of the mission of the Extension Service. It is based upon the belief that the success of any organization, and its ultimate value, is primarily dependent upon its people; and that the development of the greatest potential for each employee will create job satisfaction and career opportunities for individuals and provide maximum benefit to the organization. EHR manages the following areas: Human Resources ADA Accommodations Children on Campus Certificates Civil Rights & Social Justice County Personnel Budgets Employee Relations Exit Interviews Federal Background Checks Federal Workstudy Program – Student Hires Graduate Tuition Waivers Grants – Payroll Budgets Hiring/Employment (Full and Part Time Faculty, Classified/Non Classified Staff, FEAP, Research Corp, Mountaineer Temps, Students and Extension Trainers) MyAccess – Vacation and Sick Leave New Employee Orientation Payroll and Benefits Professional Development Performance Management Title IX WVU Workstudy Placements Kim Suder, Administrator To Index

24. Support Units Employee Information Support Units Employee Information Human Resources Forms Extension Human Resources provides some of the formsforms that you will use, such as: Benefits Information Direct Deposit/Travel Direct DepositDirect DepositTravel Direct Deposit WVU Employees’ Federal Credit Union Tax Forms Change in Marital Status Forms Medical Forms (Employee or Immediate Family Member) To Index

25. Accountability All benefits eligible employees accrue annual leave and sick leave semi-monthly (based on their FTE). As a WVU employee, you can keep track of your balances on the WVU MyAccess website, where, after entering your WVU “Login” and password, you can view and edit your personal information or go to the Leave Request page. To read more about WVU policies please visit WVU HR Employee Relations.WVU MyAccessWVU HR Employee Relations WVU Extension Service Inclement Weather Policy WVU Extension Service Inclement Weather Policy —This policy covers where you WORK, not where you LIVE. Medical/Catastrophic/FMLA – If you miss more than five consecutive work days, you must notify WVU Medical Management and fill out the Medical Verification Form and necessary paperwork to be on an authorized leave of absence. Medical Verification Form Leave Accrual, Usage and Policies To Index Support Units Human Resources

26. Calendars/Timelines Graduate Tuition Waivers Fall Session: Due end of June Spring Session: Due end of October Summer Sessions: Due end of March In July Extension Human Resources will mail your notice of appointment. Contact Diann Fowler or Jan Norman at 304-293-4555 if you have questions.Diann Fowler Jan Norman Benefits Open Enrollment Organizational Calendar Notice of Appointment Each April is your chance to sign-up or change your benefits. Yearly Events WVU Holidays To Index WVU ES Day at the Legislature (February) WV State Fair (August) Annual ES Meeting (November) Support Units Human Resources

27. Support Units The Marketing and Communications unit is responsible for Extension’s overall media-related materials and communications, and works with individual counties and staff on the marketing and communication needs. Focus is a bi- weekly, electronic newsletter distributed via email to all Extension Service personnel and contains internal Extension information. Communications ENEWS is weekly and covers more general news releases. Marketing and Communications Contact: Cassie Thomas Cassie.Thomas@mail.wvu.edu Cassie.Thomas@mail.wvu.edu To Index WVU and Extension Day at the Legislature Media Contact Marketing (Brochures) Business Cards Newsletters Advocacy General Website Content Cassie Thomas, Interim Director

28. Support Units Technology Contact: Ron Davis Ron.Davis@mail.wvu.edu The Technology unit is responsible for Extension’s overall computer, networking, and listserv related duties, and helping individual counties and staff in doing the same. The OT Newsletter is a bi-weekly, electronic newsletter distributed via email to all Extension Service personnel. Computer Training & Support Electronic Mailing Lists Technology Purchases MyAccess Issues Help Desk: 304-293-4444 or 1-877-327-9260 To Index Ron Davis, Assistant Director

29. County Extension Service Committees Working with your County Extension Service Committee To Index The County Extension Service Committee (CESC) is the legal group that gives guidance to the County Cooperative Extension program. The CESC is established in accordance with House Bill No. 231, passed February 23, 1963. All 55 Counties have CPCs and CESCs. HB 231 provides for the following members of the Committee: A.President of the County Farm Bureau B.President of the Community Education Outreach Service C.President of the 4-H Leaders Association D.A county commissioner designated by the County Court E.Member of the County Board of Education designated by the president of the County Board of Education. F.County representative of the Grange G.Two residents of the county appointed by the West Virginia board of Governors for staggered terms of three years, each beginning the first of July, and in making these appointments the Board of Governors shall appoint one member designated by any other active farm organization in the county not already represented by virtue of this section. If any of the above named organizations do not exist in the county, the Board of Governors may appoint from residents of the county an additional member for each such vacancy.

30. Information Faculty Information Faculty, as well as staff, undergo a yearly evaluation. As faculty, you will be evaluated on the following components: Promotion/Evaluation Guidelines Faculty Assignment Document (FAD) To Index Faculty File FAQs For more information: Visit:Contact: Ron Davis – Ron.Davis@mail.wvu.eduRon.Davis@mail.wvu.edu Cindy Fitch – Cindy.Fitch @mail.wvu.eduCindy.Fitch @mail.wvu.edu Online Reporting Tool Creating and Editing your FAD

31. Faculty Evaluation Teaching involves the dissemination of knowledge, the stimulation of critical thinking, and the development of artistic expression. Research involves the creation and synthesis of knowledge. Service activities involve the application of the benefits and products of teaching and research to address the needs of society and the profession. What are your significant areas of contribution? To Index TeachingResearchService

32. Classified Information As Classified Staff, you will have yearly performance appraisals. The performance appraisal process is an annual opportunity for supervisors to meet with their classified employees to review the previous year's accomplishments and to set new goals for the upcoming year. It provides a historical record of the employee's impact versus the organization's operational need. You will also be responsible for the following: To Index Position Information Questionnaire (PIQ) Performance Management Confidentiality Statement Contract Technology Use Supervisor/Employee Agreement WVU Weekly Timesheets (non-exempt)

33. Associations and Cooperating Associations and Cooperating Organizations Allied Organizations W.Va. Community Educational Outreach Service W.Va. 4-H All Stars W.Va. Master Gardeners Professional Associations Association for Communication Excellence Epsilon Sigma Phi Extension Association of West Virginia W.Va. Association of Extension 4-H Agents W.Va. County Agents Association W.Va. Extension Association of Family and Consumer Sciences WVU Committees (Staff Council, Faculty Senate)Staff CouncilFaculty Senate Additional information can be found at Associations, Committees, and Governing Bodies.Associations, Committees, and Governing Bodies To Index

34. Administrative Team Contacts NameTitle Work # Cell # Steve BonannoDean & Director 304-293-8676304-216-5149 Brent ClarkDevelopment Director 304-293-8622304-376-2638 Ron Davis Technology Asst. Director 304-293-8735304-376-1829 Cindy FitchAssociate Dean 304-293-8586304-680-6095 Mark Fullen CEWD Interim Program Director 304-293-3200304-612-4051 Ronnie Helmondollar ANR Interim Program Director 304-293-9464304-288-4271 Debbie McDonald 4-H Youth Program Director 304-293-8158304-282-3802 Jessie Momen Finance & Business Business Planning Officer 304-293-8747304-282-1398 Bob Nickelson Finance & Business Administrator 304-414-8753304-435-9641 Kim Suder Human Resources Administrator 304-293-8613304-282-1386 Gina Taylor F&H Interim Program Director 304-372-8199304-531-9158 Cassie Thomas Comm & Marketing Interim Asst. Director 304-293-8735304-376-1829 Jennifer WilliamsAssociate Dean 304-293-2560304-376-4516 Truman WolfeJmill Director 304-269-5100304-677-4228 To Index