1. Recruitment to the Foundation Programme 2012 Published June 2011

2.  94% of Academic FP vacancies filled through nationally co-ordinated academic recruitment round  100% of standard FP vacancies filled during the main national recruitment round  Over 90% of applicants in the main round allocated to their first choice foundation school Last year’s successes

3. Recruitment to Academic FP2012  Recruitment to Academic Foundation Programmes will be coordinated through the Foundation Programme Application System (FPAS) and run to a national timetable  Academic applicants enrol on FPAS from 1-10 June 2011, complete a generic online application form and choose up to three Units of Application (UoA)  They then provide additional information as specified by each selected UoA, and follow the local application process associated with the relevant UoAs  Go to the Academic Programmes page on the UKFPO website for further information: www.foundationprogramme.nhs.uk www.foundationprogramme.nhs.uk  Anyone who accepts an Academic Foundation Programme place, will not be able to apply again in the main national recruitment round

4. National recruitment round: FP2012 Changes for FP2012:  Applicants are required to upload documentation to support information given for educational achievement points  Educational achievements will be machine-marked. The uploaded evidence will be verified during a national verification day and the scores confirmed  If, as expected, there are more fully eligible applicants than vacancies, applications from individuals who cannot provide evidence of their right to work and remain in the UK will not be considered  Applicants will be allocated to foundation schools in score order. If their first choice is not available, the system will look at their second choice, and so on down their list of preferences until a space is available

5. Key dates 18 Jul – 19 Aug 2011Eligibility checking 3 Oct 2011Programmes available to view on FPAS 3 – 10 Oct 2011Register and enrol on FPAS at www.foundationprogramme.nhs.uk www.foundationprogramme.nhs.uk 10 - 21 Oct 2011Applications submitted 31 Oct – 18 Nov 2011Applications scored 8 Dec 2011Primary list allocation Mar – Jul 2012Reserve list batch allocations Apr - Jul 2012Pre-employment checks

6. Applications - 100 points (max) Academic Ranking - 40 points (maximum) Academic ranking is calculated by each medical school: First quartile (the top 25% of the year) = 40 Second quartile = 38 points Third quartile = 36 Fourth quartile = 34 points Applicants will be able to see their academic ranking once they enrol on FPAS. Application form - 60 points (maximum) Educational achievements awarded up to 10 points Questions 1 to 5 worth a maximum of 10 points each Part 1 Part 2

7. Educational Achievements PART A – Additional postgraduate degrees (max. 5 points)  Additional degrees include Bachelors, Masters and Doctorates, regardless of the subject  Score given for one additional degree only.  If applicants have an MA and a PhD, they should enter details of the PhD as it attracts the highest number of points  More points awarded for better class degrees  A 1 st class BSc degree will attract more points than a 3 rd class degree, for example  A copy of the degree certificate needs to be uploaded  A letter from the dean/registrar confirming a pass result is acceptable if the certificate has not been issued

8. Educational Achievements PART B: Publications, prizes and presentations (max. 5 points)  Up to two points in each category for:  Publications (must have a PubMed ID)  Oral or poster presentations at national (or international) events  Educational prizes at a national level (this must be a 1 st prize)  5 points are available in total, with a maximum of 2 points from each category PLEASE NOTE: Fewer than 50% of medical students score points on this question.

9. Questions 1 – 5: Meeting the person specification  Questions 1 to 5 relate to the essential criteria described in the Person Specification for FP2012  Applicants must demonstrate through their answers that they meet the person specification in order to be allocated to a foundation training place  All questions have a maximum score of 10 points  Each question has a limit of 200 words  The questions will be available once the application period opens. They will not be published in advance

10. Getting started (from 3 October 2011) Register and enrol on FPAS  Applicants must register on FPAS before they can apply: www.foundationprogramme.nhs.ukwww.foundationprogramme.nhs.uk  Details must be typed exactly as supplied to the deanery/medical school  Once registered, an activation code will be emailed  Once the account is activated, applicants can enrol in the FP2012 recruitment round and complete their application form

11. The application form (10–21 Oct 11)  Application forms must be completed and submitted on FPAS between 10 and 21 October 2011  The application form is divided into 8 sections:  Personal (name, contact details, etc)  Qualifications (educational qualifications)  Clinical Skills (self assessment of practical and clinical skills)  Equal Opportunities (equal opportunities monitoring information)  References (details of 2 referees)  Questions (Educational achievements and 5 questions which will be scored)  Preferences (ranking of all foundation schools in order of preference)  Submit (includes declarations)

12. Linked applications  Applications may be linked to another applicant’s in order for both to be allocated to the same foundation school  Both applicants must link to each other  Both applicants will be allocated based on the lowest scoring applicant’s score  Applicants cannot “un-link” once their form is submitted  Some foundation schools will not guarantee that linked applicants are in the same area. Check foundation school websites for more information on their policies  The link will be severed if one, or both, applicants is not on the primary list

13. Preferences: Ranking foundation schools Check the FP 2012 Applicant’s Handbook for competition ratios for FP2008-2011. For the past four years, 90% or more of applicants were allocated to their first choice foundation school. Linked applicants must rank their foundation school preferences in the same order or the link is broken. View the details of individual programmes in each foundation school on FPAS from 3 October 2011. Check foundation school websites for local policies and training descriptions.

14. Applicant’s work must be their own  Medical school staff, clinical tutors and former scorers have been told that they cannot give applicants personal coaching or advice as it is unfair to students at those schools who do not provide it  Applicants must confirm that their answers to the application questions are their own before they submit the application  The examples and situations used in answers must have been experienced by the applicant personally – not something they heard about through colleagues or lecturers

15. Unfair practice  Unfair practice, including collusion and plagiarism, is not tolerated  Plagiarism software will check answers to ensure that standard answers have not been downloaded from the web or that applicants have not provided duplicate answers  If evidence of unfair practice is found, applicants will be contacted and asked to verify their answers. If they cannot, they will be withdrawn from the recruitment process  Please note that if two people or more have similar answers, all those involved are considered culpable.

16. Allocation to a foundation school  The top ‘n’ highest scoring applicants will be placed on the primary list (where ‘n’ is the number of FP2012 vacancies across the UK)  If there are a number of applicants with the same score at the primary list cut-off, random selection will decide which ones are included on the primary list  Applicants not on the primary list will be included automatically on a reserve list Primary List allocation (8 Dec 2011)  Applicants on the primary list will be allocated to a foundation school in score order. If their first choice is not available, the system will look at their second choice, and so on down their list of preferences until a space is available

17. Allocation to a foundation school Reserve list batch allocation (Mar – Jul 2012)  Subsequent to the primary list allocation, it is expected that a number of allocated applicants will be withdrawn from the process, e.g. they fail final exams, fail PLAB, etc  Applicants on the reserve list will be allocated to these vacancies in batches on pre-determined dates between March and July 2012  The top scoring applicants remaining on the reserve list will be included in each batch  Applicants in each batch will be allocated to a foundation school in score order

18. Local matching to programmes Primary list applicants  Those on the primary list will be invited to state their programme preferences by their allocated foundation school  Foundation schools each have their own process for matching applicants to programmes.  Check the foundation school websites for more information. (Most match to programme based on score first, then preferences - highest scoring applicants get first pick) Reserve list applicants  Those on the reserve list will be matched to whichever programmes are available when they are allocated to a particular school

19. Planning and preparation Applicants should:  Print and read the person specification and FP2012 Applicant’s Handbook available online now at www.foundationprogramme.nhs.uk www.foundationprogramme.nhs.uk  Start collecting the required documentation for their educational achievements (i.e. additional degrees and relevant qualifications, publications, presentations and prizes  Ask one GP, consultant or associate specialist who can provide a reference about their clinical skills; and one lecturer, senior lecturer, professor or reader at their medical school to act as referees. Request that they supply an email address they access regularly

20. Planning and preparation Applicants should (continued):  Book at least three sessions in their diary to write their answers  Make sure they give themselves plenty of time and don’t leave it until the last minute  Use a word-processing programme to draft their answers, check all spelling, and confirm the word count. Then copy and paste them into FPAS  Register and enrol on FPAS as soon as the system is available, i.e. from 3 Oct 2011  Make sure they remember their username, password and security question/answer

21. Planning and preparation Applicants should (continued):  Ensure they submit their application before the last morning as they may encounter last minute problems with their local PC or internet connection.  Remember that technical support is available via e-mail Monday to Friday, 8.30 am – 5.00 pm (BST). This is particularly important if they are submitting their application from overseas  Be aware that late submissions will not be accepted under any circumstances

22. Important dates 8 June 2011FP2012 Applicant’s Handbook available 3 Oct 2011Applicants can register and enrol online Programme information is available to view 10 - 21 Oct 2011FPAS is open for applications** 8 Dec 2011Foundation school allocations notified to primary list applicants By 25 Jan 2012Primary list applicant preferences for training programmes are submitted (deadlines and methods will vary by foundation school) 15 Feb 2012Results of match to specific programmes are notified to primary list applicants Mar – Jul 2012Reserve list batch allocations completed **Late applications will not be accepted

23. What happens if...... more people apply than there are vacancies available?  This situation is anticipated  In this instance, applications from individuals who cannot provide evidence of their right to work in the UK by 7 October 2011 will not be considered  The top ‘n’ scoring applicants will be placed on the primary list and allocated to a foundation school in December 2011 (where ‘n’ = the total number of FP places across the UK)  Other fully eligible applicants will be placed on a reserve list and allocated to vacancies that subsequently arise in batches between March and July 2012 (vacancies typically arise due to failed finals or not passing PLAB, etc)

24. What happens if...... there are not enough applicants for all the vacancies?  This situation is known as under- subscription  If under-subscription is significant, a percentage of posts will be suspended in each foundation school in England  Posts will not be suspended in Wales, Northern Ireland or Scotland

25. Where to go for more info  for further details on the application process  for answers to frequently asked questions  for a list of foundation schools with web links  to sign up for regular e-updates Go to www.foundationprogramme.nhs.uk