1. Minutes / Report of ACPP Meeting 2013, Katmandu held on 5 th 0ct 2013 Time : 09:00 to 18:00 hrs Date : June 24 th 2014 Venue: Room 409 KLCC, Kualalumpur, Malaysia ACPP Meeting 2014, Arcasia Committee on Professional Practice

2. Minutes / Report of meeting 1. Meeting was called to order at 9:30 am by Chairman Ar. Ishtiaque Zahir Titas & Deputy Chair Ar. Shin Chungyu 2.The chair welcomed the delegates present and requested them to introduce themselves. It was pleasure to note that 21 delegates from 14 countries were present. 3. Chair also welcomed Ar. Esa Mohammad (UIA Vice president/PAM) and Ar. Balbir Varma ( imm. Pat Chair, ACPP/ IIA). The House requests ALL the INSTITUTE to be very particular on attending and sending the members name in timely manner. ACPP Meeting 2014, Kualalumpur held on 24 th June

3. Update on Membership ACPP Meeting 2014, Kualalumpur held on 24 th June All 14 countries made presentation on country report 1. IAB (Bangladesh) represented Ar. Ehsan khan 2. ASC (China) represented Ar. Zhang Wei 3. HKIA (Hongkong) represented Ar. Thomas Cheung 4. IAI (Indonesia) represented Ar. Redwan Kurnia 5. IIA (India) represented Ar. Divya Kush 6. KIRA(Korea) represented Ar. Shin Chun Gyu 7. PAM (Malaysia) represented Ar. Thirilogachandran 8. SONA (Nepal) represented Ar. Bandana Tandukar 9. IAP (Pakistan) represented Ar. Nadeemul Hasan 10. SIA (Singapore) represented Ar. Chan Kok Way 11. UAP (Philippines) represented Ar. Beth O Regalas 12. VAA (Vietnam) represented Ar. Vrong Dao Hoang 13. ASA (Thailand) represented Ar. Nitis Sthaoitanonda 14. SLIA ( Srilanka) represented Ar. Upendra Randeviya 15. JIA (Japan) represented ------------------------- 16 AAM Macau represented ------------------------- 17. UMA (Mongolia) represented --------------------------------- 18. ALACE (Laos) represented --------------------------------- 19.Bhutan represented ---------------------------------

4. ACPP 2014

5. ACPP 2013

6. ARCASIA STANDARD FOR MRA, ARCASIA PRACTICE DATA ARCASIA PRACTICE GUIDELINE ARCASIA CPD GUIDELINE Case studies on CROSS BORDER PRACTICE ACPP Meeting 2014, Kualalumpur held on 24 th June ACCP WORK PROGRAM FOR 2013-2014 Changed this in 2014

7. Implementation of the ARCASIA PRACTICE DATA format Already in place. Collected data will be updated as an ongoing process and make it available in the net. An Interactive DATABASE accessible, amendable by the member institute is recommended to be in action AFTER KL meeting. MEMBERSHIP REGISTRATION CPD AND OTHER COURSES FEES / COMPENSATION STRUCTURE UPDATE PRACTICE RELATED & PUBLICATION AND DOC PRACTICE & EDUCATION LEGAL FRAMEWORK OF PRACTICE & ANY OTHER ISSUES ACPP Meeting 2014, Kualalumpur held on 24 th June ARCASIA PRACTICE DATA

8. Working group lead by KIRA(Korea) Ar. Shin Chun Gyu Assisted by PAM (Malaysia) Ar. Thirilogachandran THE PROFESSION (all matters relating to the profession in member institute ) The PRACTICE (all matters that relate to the typical / individual practice) The PROJECT (all matters that relate to the typical project) The PERSONS (all matters that relate to the persons – architects, contractors, clients etc) The PAPERS all typical letters, forms etc) THE PROFESSION (all matters relating to the profession in member institute ) The PRACTICE (all matters that relate to the typical / individual practice) The PROJECT (all matters that relate to the typical project) The PERSONS (all matters that relate to the persons – architects, contractors, clients etc) The PAPERS all typical letters, forms etc) ARCASIA -DOC: Practice Documents that will form the bulk of the Manual ARCASIA -NOTE: Practice Notes (advisory notes) issued from time to time ARCASIA -PAPERS: Typical letters, forms, agreements etc ARCASIA -DOC: Practice Documents that will form the bulk of the Manual ARCASIA -NOTE: Practice Notes (advisory notes) issued from time to time ARCASIA -PAPERS: Typical letters, forms, agreements etc ACPP Meeting 2014, Kualalumpur held on 24 th June ARCASIA PRACTICE GUIDELINE This guideline will help architects of arcasia to practice in a safer ground

9. ACPP Meeting 2014, Kualalumpur held on 24 th June ARCASIA PRACTICE GUIDELINE

10. OUTLINE THE PROFESSION 1.2National 1.2.1Legal context: 1.2.1.1Architect’s Act; 1.2.1.2Copyright Act; 1.2.1.3Employment Equity; 1.2.1.4Building Regulations 1.2.2Registration body 1.2.3Voluntary association

11. OUTLINE THE PROFESSION continued 1.2.4Education 1.2.5Internship 1.2.6Examination 1.2.7Licensure 1.2.8Continuing Education 1.2.9Code of Ethics / Professional Conduct 1.2.10Promotion of Architecture

12. OUTLINE 2. THE PRACTICE 2.1Establishment 2.1.1Starting 2.1.2Mission, Vision, Brand and Values 2.1.3Premises 2.1.4Aids: information; furniture; hardware; software; vehicles; 2.2Structure 2.2.1Legal structure 2.2.2Operational structure

13. OUTLINE THE PRACTICE continued 2.3Development 2.3.1Clients 2.3.2Professional products 2.3.3Acquiring work 2.3.4Research 2.3.5Strategic planning

14. OUTLINE THE PRACTICE continued 2.4Management 2.4.1Financial Management: planning; capital; management system 2.4.2Human Resource Management: employment philosophy; legal requirements; appointment; job descriptions; compensation and incentives; development; communication and review; training; resignation / termination. 2.4.3Risk Management: professional indemnity insurance; public liability insurance; building insurance; equipment and furniture insurance; key personnel insurance 2.4.4Operations: Administration, technology, information management and archiving. 2.4.5Dispute resolution

15. OUTLINE THE PRACTICE continued 2.5Measurement 2.5.1Practice reviews; project reviews 2.5.2ISO 9002 etc 2.5.3Quality management systems 2.6Succession

16. OUTLINE 3. THE PROJECT 3.1Definition 3.2Architectural services and compensation 3.3Preparation: Project brief and appraisal 3.4Design: Concept, Development 3.5Documentation: Technical 3.6Approvals 3.7Construction 3.8Close-out 3.9Procurement

17. OUTLINE THE PROJECT continued 3.10Project Management 3.11Quality Management: 3.12Financial Management 3.13Codes and Regulations

18. OUTLINE 4. THE RESOURCES 4.1Agreements 4.1.1Practice 4.1.2Staff 4.1.3Client / Architect: SAIA; PROCSA 4.1.4Construction: JBCC; FIDIC; GCC 4.1.5Other

19. OUTLINE THE RESOURCES continued 4.2Specimen Letters 4.2.1Practice 4.2.2Projects 4.2.2.1Preparation 4.2.2.2Design 4.2.2.3Construction

20. OUTLINE THE RESOURCES continued 4.3Specimen Agenda / Minutes 4.3.1Practice 4.3.2Projects 4.3.2.1Preparation 4.3.2.2Design 4.3.2.3Construction

21. OUTLINE THE RESOURCES continued 4.4Specimen Programming / Resources Schedules 4.4.1Practice 4.4.2Projects 4.4.2.1Preparation 4.4.2.2Design 4.4.2.3Construction 4.5Specimen Register of Drawings / Done / Issued / Received 4.6Specimen Payment Documents 4.7Specimen Certificates

22. OUTLINE THE RESOURCES continued 4.8Checklists 4.8.1Tender documentation 4.8.2Standard information per drawing type 4.8.3Specifications 4.9Others 4.9.1Allied Professional Organisations 4.9.2Architectural Learning Sites

23. OUTLINE 5. THE LINKS 5.1Design Guides 5.2Useful Articles

24. Working group lead by SIA (Singapore) Ar. Chan Kok Way Assisted by IIA (India) Ar. Divya Kush Arcasia be the Facilitator And structure an action plan to develop ARCASIA CPD GUIDELINE. 1. CPD Material: 2. CPD quality Guidelines : 3. Mutual CPD Recognition: Cross institute points 4.Professional education providers. 5.Recommended Basic Courses / outline, Like Health & safety 6.Recommended Structure of the Courses, Like Credit Hours. 7.The Asian role versus other relevant regional players. Arcasia be the Facilitator And structure an action plan to develop ARCASIA CPD GUIDELINE. 1. CPD Material: 2. CPD quality Guidelines : 3. Mutual CPD Recognition: Cross institute points 4.Professional education providers. 5.Recommended Basic Courses / outline, Like Health & safety 6.Recommended Structure of the Courses, Like Credit Hours. 7.The Asian role versus other relevant regional players. ACPP Meeting 2014, Kualalumpur held on 24 th June ARCASIA CPD GUIDELINE

25. ACPP’s goal is to understand how the cross border collaboration are going on around the globe. Also recommend a guideline to establish a safer and better ground for ASIAN exchange, It will enhance the HAPPY Mobility of architects on international level. Also Domestic rule and regulations has to be developed stronger to stop flying in and flying out Architects. MRA difficult to achieve / shift to guide line on Collaboration ACPP Meeting 2014, Kualalumpur held on 24 th June Develop a FEE CALCULATOR Develop a RESPONSIBILTY MATRIX And Develop a PROJECT DELEVERY SYSTEM Develop a FEE CALCULATOR Develop a RESPONSIBILTY MATRIX And Develop a PROJECT DELEVERY SYSTEM

26. Its was decided to come up with a not to do list or a negative list so rest all remain open. This could be a Guide line to ARCASIA members. As first step we NEED to Know CROSS BORDER PRACTICE status through case studies. These will be Utilized by member Institute for initiating Govt and Regulatory discussion ACPP Meeting 2014, Kualalumpur held on 24 th June Mobility of Architects Practice in host Nation Frame work and Guideline for collaboration Foreign Practice Internship Mobility of Architects Practice in host Nation Frame work and Guideline for collaboration Foreign Practice Internship Working group lead by PAM(malaysia) Ar. Esa Mohammad Assisted by ASC (China) Ar. Zhang wei, Ar. Nitis Sthaoitanonda Case studies on CROSS BORDER COLLABORATION

27. Local Associate Architects Foreign Architects CASE STUDY Template Case studies on CROSS BORDER COLLABORATION Development of case studies for the Utilization of ARCASIA MEMBER INSTITUTE ACPP Meeting 2014, Kualalumpur held on 24 th June 1. Gen Information 2. Partnership / Collaboration 3. Procurement process 4. Mode of oparation 5. Approval process for setup of own office 6. The Process for Acquiring Acceptance in host country 7. Required Architect Practical Knowledge 8. Architectural Service Rendered 9. Work Matrix Sharing 10. Dispute resolution 11. Agreement or MOU 12. Legal Aspects collaboration with a local architect to ensure that proper and effective understanding is given to legal, environmental, social, cultural, and heritage factors

28. Gen Information 1. Name of the project 2. Typology of the project 3. Location of the project 4. Cost of the Project -----** 5. Source of Fund -----** 5. Duration of the procurement Process ------------months/years 6. Duration of the Design Process ------------months/years 7. Duration of the construction Process ------------months/years ACPP Meeting 2014, Kualalumpur held on 24 th June Case studies on CROSS BORDER COLLABORATION

29. Partnership / Collaboration 1. Joint venture – share responsibility 50-50 ----** 2. Working as lead firm in association with a local firm 3. Working only as a concept design architect 4 Working as Lead firm with full design responsibility. Local Architect Only architect of record 5.Working as local registered company 6. Any Intern Involved in the Project. 7. Any other ACPP Meeting 2014, Kualalumpur held on 24 th June

30. Approval process for setup of own office 1. Register with a govt organization 2. Register through Registration council 3. No registration process 4. Any other process ACPP Meeting 2014, Kualalumpur held on 24 th June Procurement process 1 Open design competition 2. Direct commission - GOVT 3. Direct commission- Private initiative 4. Competitive Bidding process 5. Any Other process Mode of ops 1. Own office set up in host country 2. Operate through local associates Office 3. Set up a joint venture office

31. The Process for Acquiring Acceptance / License in host country Did The applicant required Architect Qualifying Examination to to verify candidates have a competence to provide architectural services. Did The applicant required to satisfy Complete the education program at host country. Did The applicant required to demonstrate the evidence to complete the certain period of internship at host country. ACPP Meeting 2014, Kualalumpur held on 24 th June

32. Required Architect Practical Knowledge / Education on Local Code Ethics Education Professional Education Self Improvements ACPP Meeting 2014, Kualalumpur held on 24 th June Work Matrix Sharing Pre-Design Services Scematic Design (SC) Design Development for Buildings Other Structures (DD) Construction Design Document (CD) -- so on

33. Architectural Service Rendered Architectural Design and Administration of Construction Architectural Investigation and Estimation Architecture field Survey and the Building Codes. Architecture maintaining and management Architecture monitoring and reporting of Special Building Construction Management Any particulars indicated as an Architectural services ACPP Meeting 2014, Kualalumpur held on 24 th June

34. Dispute resolution Any dispute - Client Vs Architects Any dispute - Architect Vs Architects Arbitration done as per host nation law Was the local institute involved in the Arbitration process Agreement or MOU Client Vs Architects Foreign Architects Vs Local Architects Architects Vs Other Special Consultant Legal Aspects Right to remain in the host nation / Visa/ Residency Right to accept payments/ mode of payments/ Currency Intellectual property / copyright ACPP Meeting 2014, Kualalumpur held on 24 th June

35. At the end Was the Collaboration a HAPPY experience Was the Collaboration a 50/50 experience Was the Collaboration a BAD experience ACPP Meeting 2014, Kualalumpur held on 24 th June

36. ARCASIA GUIDELINE FOR CROSS BORDER PRACTICE ARCASIA PRACTICE DATA ARCASIA PRACTICE GUIDELINE ARCASIA CPD GUIDELINE Case studies on CROSS BORDER PRACTICE ACPP Meeting 2014, Kualalumpur held on 24 th June AUGUST, 2014 DEC, 2014 Later 2015 DEC, 2014 Later 2015 ACPP WORK PROGRAM DELIVERY TARGETS

37. GO LOCAL = GLOCAL Since we share the common ground of geographical boundaries as well as common cultural heritages, we have to redefine our cultural and social diversities in our practice. Wealthiness of our diversities shall be focused on common platform of professional practice standard. The way we are looking for the future of our professional practice shall be integration of the force of globalization and the reality of local diversities. ACPP in 2020 Minutes / Report of ACPP Meeting 2014, Kualalumpur held on 24 th June

38. ACPP Matters Minutes / Report of ACPP Meeting 2014, Kualalumpur held on 24 th June Host search for next ACPP meeting venue in Oct / DEC 2014 India IIA Reassured next ACPP DEC 2014 meeting venue Also ASA & IAI has been Proposed to Host ACPP working group meeting Any other matter which members want to take up.

39. The Meeting concluded at 16:00 with vote of Thanks to PAM for excellent arrangement Also with TARGET to get the result of working group As set forward at KL. THANK YOU Minutes / Report of ACPP Meeting 2014, Kualalumpur held on 24 th June