1. An Overview of VPP VPP Benefits What Happens When OSHA Comes Onsite for VPP?

2. When Did VPP Begin? 1979 - California began experimental program 1979 - California began experimental program 1982 - OSHA formally announced the VPP and approved the first site. 1982 - OSHA formally announced the VPP and approved the first site. 1998 - Federal worksites became eligible for VPP. 1998 - Federal worksites became eligible for VPP.

3. Growth of VPP Federal & State As of 06/30/2015 Source: OSHA, Office of Partnerships & Recognition

4. Growth of VPP Federal Only As of 06/30/2015 Source: OSHA, Office of Partnership & Recognition * Number reflects active participants at the close of the calendar year

5. Top 15 Industries In The VPP Number of Sites Source: OSHA, Office of Partnerships & Recognition Federal Only As of 06/30/2015

6. Distribution Of VPP Sites By State Source: OSHA, Office of Partnerships & Recognition Federal Only As of 06/30/2015

7. Union & Non-Union VPP Sites Federal Only As of 06/30/15 Source: OSHA, Office Partnerships & Recognition

8. VPP Benefits Business Decreased turnover and absenteeism Decreased turnover and absenteeism Increased productivity Increased productivity Exempt from programmed OSHA inspections Exempt from programmed OSHA inspections Networking with the best Networking with the best

9. VPP Benefits Business Models of excellence Models of excellence Competitive edge Competitive edge Fewer injuries and illnesses mean greater profits Fewer injuries and illnesses mean greater profits

10. VPP Benefits Workers Go home safe Go home safe Involvement in Safety & Health Involvement in Safety & Health Pride in work Pride in work Improved morale Improved morale

11. How Does VPP Benefit OSHA? OSHA gains a corps of ambassadors enthusiastically spreading the message of safety and health system management. OSHA gains a corps of ambassadors enthusiastically spreading the message of safety and health system management. These partners provide OSHA with valuable input and augment its limited resources. These partners provide OSHA with valuable input and augment its limited resources.

12. How Does VPP Benefit OSHA? As part of its efforts to share the benefits of cooperative programs, the VPPPA works closely with OSHA and State Plan States in the development and implementation of cooperative programs. As part of its efforts to share the benefits of cooperative programs, the VPPPA works closely with OSHA and State Plan States in the development and implementation of cooperative programs. Particularly noteworthy is the OSHA Special Government Employees Program (SGE), where qualified volunteers from VPP sites work alongside OSHA employees as team members on VPP onsite evaluations. Particularly noteworthy is the OSHA Special Government Employees Program (SGE), where qualified volunteers from VPP sites work alongside OSHA employees as team members on VPP onsite evaluations.

13. VPP is a Win-Win-Win Relationship! Trust and cooperation Trust and cooperation Elimination of fear Elimination of fear Achievement of a common goal….to prevent worker injuries, illnesses and deaths Achievement of a common goal….to prevent worker injuries, illnesses and deaths Improved relations between labor, management, and government Improved relations between labor, management, and government

14. How to Prepare: An applicant will first have to conduct a thorough and detailed review of your worksite safety and health program, making sure you meet the required elements. Any deficiencies must be corrected. All elements should have been in place at least one year. An applicant will first have to conduct a thorough and detailed review of your worksite safety and health program, making sure you meet the required elements. Any deficiencies must be corrected. All elements should have been in place at least one year. The application itself will require you to describe your program in detail, addressing the required elements. The application itself will require you to describe your program in detail, addressing the required elements. After reviewing and accepting the application, OSHA will schedule an on-site review of your program. Fines will not be issued for violations noted, but you must agree to correct any violations noted. After reviewing and accepting the application, OSHA will schedule an on-site review of your program. Fines will not be issued for violations noted, but you must agree to correct any violations noted.

15. Audit Week-What Can You Expect? Day One - Opening Conference Day One - Opening Conference  Introduction  Suggested Site Presentations - Emergency response procedures - An overview of the site’s operations - A description of significant changes since the last evaluation or application was submitted - A description of safety and health management system elements the site perceives to be best practices  OSHA Team Presentation

16. Audit Week-What Can You Expect? Daily Closing Daily Closing - At the end of each day, the OSHA VPP team will meet to discuss their findings and to plan their work for the next day.

17. Audit Week-What Can You Expect? Day Two - Documentation Review Day Two - Documentation Review - The team will review the documentation of all aspects of the safety and health program to determine if they meet or continue to meet the requirements for VPP.

18. Audit Week-What Can You Expect? Day Three -Employee Interviews & Comprehensive Facility Walkthrough Day Three -Employee Interviews & Comprehensive Facility Walkthrough - The site tour is conducted to ensure that the safety and health program is implemented as described in the documents reviewed and that the system is effective for protecting employees. - The site tour is conducted to ensure that the safety and health program is implemented as described in the documents reviewed and that the system is effective for protecting employees.

19. Audit Week-What Can You Expect? Day Four – Tie Up Loose Ends/ Compile Report Day Four – Tie Up Loose Ends/ Compile Report - Prior to the closing conference, the team will meet to decide what their recommendation will be and to write the first draft of the onsite reports.

20. Audit Week-What Can You Expect? Day Five - Closing Conference Day Five - Closing Conference - Site management and employee representatives will receive a formal briefing, usually called the closing conference, at the conclusion of the onsite review.

21. Audit Week-What Can You Expect? Corporate Site and Compressed Evaluations Corporate Site and Compressed Evaluations - 1 ½ to 2 days - Compressed Evaluation could last entire week or could be rescheduled in major deficiencies are found in the safety and health management system.

22. Preparing For the Evaluation Documents for review should be readily available, organized and appropriately labeled in the room set aside for the review team. Documents for review should be readily available, organized and appropriately labeled in the room set aside for the review team. Develop a list of significant safety and health program changes since the last OSHA onsite VPP evaluation or any since the application was submitted. Develop a list of significant safety and health program changes since the last OSHA onsite VPP evaluation or any since the application was submitted. Set aside a private room for formal interviews. Set aside a private room for formal interviews.

23. Preparing For the Evaluation Be prepared to correct any hazard immediately. Be prepared to correct any hazard immediately. - Corrective Action Plan Take before and after photos to document any hazards and abatement. Take before and after photos to document any hazards and abatement. Assign each OSHA team member a contact person/escort. Assign each OSHA team member a contact person/escort.

24. Preparing For the Evaluation Working Lunches Working Lunches Review the OSHA VPP Evaluation Worksheet prior to the evaluation. Review the OSHA VPP Evaluation Worksheet prior to the evaluation. If you are not a Special Government Employee (SGE), join right away and assist OSHA with VPP evaluations. If you are not a Special Government Employee (SGE), join right away and assist OSHA with VPP evaluations.

25. What Can You Expect After the Evaluation Team leader submit a report to the VPP Manager for the Regional Administrator’s decision on a recommendation or approval. Team leader submit a report to the VPP Manager for the Regional Administrator’s decision on a recommendation or approval. Team leader submit a final draft of the onsite report to the Regional VPP manager. Team leader submit a final draft of the onsite report to the Regional VPP manager. Site notified of the approval by the Assistant Secretary or Regional Administrator. Site notified of the approval by the Assistant Secretary or Regional Administrator.

26. Future of OSHA’s VPP Re-evaluations Re-evaluations New Applicants New Applicants Continuous Improvement to VPP Continuous Improvement to VPP

27. VPP Information www.osha.gov/vpp VPP Application Packets VPP Application Packets Site based Mobile workforce Corporate VPP Federal Register Notice, January 9, 2009 VPP Federal Register Notice, January 9, 2009 Policies & Procedures Manual (CSP 03-01-003) Policies & Procedures Manual (CSP 03-01-003) VPP Application Supplement For Sites Subject to the PSM Standard VPP Application Supplement For Sites Subject to the PSM Standard VPP Report and Worksheet Templates VPP Report and Worksheet Templates –Site based –Mobile workforce –Corporate –C-FOP and CRP

28. Additional Assistance Web Sites: Web Sites: –www.osha.gov/vpp –www.regionivvpp.org/ –www.vpppa.org

29. Questions?