1. Computers Are Your Future Tenth Edition Spotlight 5: Microsoft Office Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall1

2. 2 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2009 Pearson Education, Inc. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall

3. Spotlight 5: Microsoft Office Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall3

4. Introducing Microsoft Office The Microsoft Office suite provides users with tools to create and/or control: Documents Spreadsheets Databases Presentations Communications Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall4

5. Introducing Microsoft Office Office 2007 The most recent PC version of Office Available in eight versions with differing combinations of Office application software Office 2008 The most current version for the Mac OS X Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall5

6. Introducing Microsoft Office Office application interfaces Numerous interfaces Share similar features within the application window, the area that includes and displays the application Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall6

7. Introducing Microsoft Office Office application interfaces (continued) The application workspace shows the document Any object created on the computer Can be text, a spreadsheet, or a graphic Shared Office interface components Title bar and status bar Window controls Office button and Quick Access Toolbar Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall7

8. Introducing Microsoft Office Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall8 The main objects found in an Office work area include the following:

9. Introducing Microsoft Office Office application interfaces (continued) Ribbon Gives users the ability to control and edit documents Is divided into tabs that contain grouped commands Contains contextual tabs Appear when specific objects are selected or inserted Include advanced tasks Differ slightly with different applications Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall9

10. Introducing Microsoft Office Office application interfaces (continued) Tabs on the Word 2007 Ribbon Home Insert Page Layout References Mailings Review View Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall10

11. Introducing Microsoft Office Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall11

12. Introducing Microsoft Office Other shared resources and features of Office 2007 include: Clip Organizer: Holds images and clip art to be inserted into documents Office Clipboard: Used to temporarily hold cut or copied items from one document for use by any Office application Smart tag: Provides added task options Template: A reusable document pattern Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall12

13. Microsoft Word Word processing application that provides tools to: Automatically wrap text Find and replace Copy, cut, and paste Create and modify text File formats.docx (default),.doc,.txt,.htm,.rtf Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall13

14. Microsoft Word To open a Word document: Select appropriate folder Select desired Word document Click Open button Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall14

15. Microsoft Word Word enables the moving or copying of material: Within the same Word document To another Word document To another application Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall15

16. Microsoft Excel Spreadsheet application that provides tools to: Store and manipulate numbers Perform what-if analysis (modeling) In an Excel file Workbook: consists of worksheets Worksheets: have rows and columns Cell: the intersection of a row and column Cell address: label for the intersection Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall16

17. Microsoft Excel Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall17 The main objects found in an Excel work area include the following:

18. Microsoft Excel Excel performs calculations using: Formulas, in which cell references, numeric constants, and arithmetic operators are combined to compute the calculation result. Functions, which provide calculation results through the use of input provided by the user and calculated by Excel. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall18

19. Microsoft Excel Charts Provide graphical representations of numeric data and labels entered on Excel worksheets Are one of Excel’s powerful features Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall19

20. Microsoft Excel Excel file formats:.xlxs (default).xls.txt.htm.xml Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall20

21. Microsoft Access Database management system (DBMS) Uses the following to manage and present data: Tables Queries Forms Reports Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall21

22. Microsoft Access Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall22 Initial Access interface provides options to: Create a new database from scratch or a template Open an existing database

23. Microsoft Access Provides users with the ability to: Store date through tables Input and edit data through forms Collect specific data through the questioning capabilities of queries Present data through reports Import data from other sources, such as Microsoft Excel Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall23

24. Microsoft Access Access file formats.accdb (default).mdb Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall24

25. Microsoft PowerPoint For the creation and display of presentations To create slides to represent presentation points Text Graphics File formats:.pptx (default),.ppt,.htm Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall25

26. Microsoft PowerPoint Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall26 The main objects found in PowerPoint’s work area include:

27. Microsoft PowerPoint Preformatted PowerPoint slides are known as design templates and provide a way to easily modify the look and feel of a presentation. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall27

28. Microsoft PowerPoint Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall28 Audience’s main focus: Presenter of the PowerPoint presentation Not the presentation itself

29. Microsoft Outlook Provides e-mail and communications organizational tools Features include: Sending and receiving e-mail Maintaining a personal calendar Scheduling events Storing personal contact information Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall29

30. Microsoft Outlook Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall30