1. Become a Candidate City 6th edition
11/05/10
11/05/10
Become a Candidate City
6th edition 1

2. Summary Agile Tour, in a few words
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Summary
Agile Tour, in a few words
How can I become an organizer or Agile Tour?
Why become an organizer of Agile Tour?
The anticipated conference
What's involved in being a local organizer?
General committee
For more information… 2

3. Agile Tour, in a few words
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Agile Tour, in a few words
05/11/10 3

4. www.agiletour.org 4 11/05/10 11/05/10 www.agiletour.org

5. A series of events with the following objectives
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A series of events with the following objectives
Massively communicate about Agile
Our primary mission is to conduct a 'Mass Communication' about our development practices throughout the months of October and November. We want to communicate everywhere there is an audience in order to attract massive attention to our new professional approach.
Share our visions of Agile
Since Agile is constantly evolving, we want to be open to new horizons while also contributing our understanding, interpretation and ideas to the agile community.
Federate Encourage leadership in all regions of the world in the agile arena, while being consistent with agile culture and self-organization.
Support Assist our colleagues and local businesses in their adoption of Agile
In resume, the mission of AgileTour is to create leaderships and leaders on Agile in all regions of the world in order to do a mass communication on Agile and impact the profesional world. AgileTour is an action that is intended to make emerge non-profit organizations and enterprise who base their foundation on Agile. 5 5

6. Organization Three types of teams: Local Organizers (You)
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Organization
Three types of teams:
Local Organizers (You)
Teams that organize and manage the event locally (by finding local speakers, sponsors, and venue).
General Organizer's Committee
A team that coach the overall project and helps share operating budget across regions.
Public Research Team
A team that organizes the review and presentation of research papers. 6 6

7. Role of the Global Organization
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Role of the Global Organization
The global organization is primarily focused on:
Finding new groups and cities for the next event
Facilitating the global discussion: start the event with this document, trigger debate, support the different local organizations
Communicating about the event globally
Setting up common resources—web site, registration system, communication tools, give-aways, etc.
Collecting funds from global sponsors
Synthesizing budgets and feedback from local events
Following the budgets of certain local events
The global organization will arbitrate between local organizers to make decisions that affect the entire organization. Still, it will intervene as little as possible in local matters, since the objective is that each organization should become autonomous and self-organized around a local network of people. 7

8. How can I become an Agile Tour Organizer?
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How can I become an Agile Tour Organizer? 8

9. How to be a local organizer?
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How to be a local organizer?
Local organizers must:
Verify the pre-requisites listed in the next section
Propose a Team, a Budget, a Venue and fill the following application:
And send the application back to us at
Once we've accepted your application to be in the Agile Tour, we'll notify you and list your city and contact information on the web site. 9

10. Pre-requisites for becoming an Organizer
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Pre-requisites for becoming an Organizer
Organizers and cities are considered using different criteria. Organizers must:
Understand the domain of Agile
Find at least two collaborators, from two different companies
Be willing to work on a team as well as to work independently while taking individual responsibility for the project
Be able to manage the local work like an Agile Project
Desire to work in an international event 10 10

11. To nominate your city We'll ask you to: Define: a budget
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To nominate your city
We'll ask you to:
Define:
a budget
an audience and estimated quantity of attendees
recruit other local volunteers
Select:
A venue (preferably free or low-cost)
A date for the event in October 11

12. Why become an organizer of Agile Tour?
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Why become an organizer of Agile Tour? 12

13. Motivations You would like to:
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Motivations
You would like to:
Create or maintain a local community in your city or region
Help us communicate on a massive scale to influence software professionals at the same time in the same way
Increase the attendance at your meetings
Attract local attention for a global event
Tailor this global event to your local audience
Hear speakers from other cities
Develop your professional network
Enhance your understanding of Agile
Become leaders of Agile in World
Possibility to become an Agile Ambassador
Find more local sponsors for your event 13

14. Local Potential Joining the Agile Tour will allow you to:
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Local Potential
Joining the Agile Tour will allow you to:
Use surplus funds that you've generated through sponsors to throw events of a similar nature.
Learn how to organize an event if you don't already know how, by getting support from your colleagues near and afar
Be recognized as an authority on agility in your city
Benefit from the network between regions and countries that will help your future events
Recognize local contributors to the agile movement
Use the Agile Tour web site, for non-profit purposes, to reach your audience
Take advantage of the "AT2010 Organizer" logo, for personal or commercial purposes, for marketing on-line and paper communications. 14

15. The expected conference
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The expected conference 15

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Conference format
In order for a city to be accepted into the tour, organizers must propose at least:
½ day program
one room
with an expected audience of :
50 people minimum
The best candidates shwo a potential of more than 60 people and a full-day conference.
Distinct content, tailored to each city, could include any of the following themes:
Agile Project Management (eXtreme Programming, Crystal, Scrum, Lean Software Development, DSDM, etc)
Experience Reports
Communication
Managing Teams
Finance
Contracts
Agile Companies
Tools
Quality
Performance 16 16

17. What's involved in local management of the Agile Tour?
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What's involved in local management of the Agile Tour? 17

18. Agile management of an event
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Agile management of an event
Time Box of days
Define goals that are easy to obtain in a periodic manner
Retrospective
Consider, at regular intervals, on how to become more effective
Optimized work
Support self organization for better efficiency
Communication
Contact a diverse population (government, universities, employers, etc) and also know how to work with local peers
Event Projet
Organize a project event
Osmotic Communication
Take advantage of osmotic communication by using shared tools
Event Principles
Work in accordance to the event’s values of reciprocity, equality, and transparency. 18 18

19. Method of work Agile management (time box, retrospectives)
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Method of work
Agile management (time box, retrospectives)
Build the project around motivated individuals
Build the best program by valuing diverse points of view
Shared tools:
Mailing List
Wiki (
Skype
Forum 19

20. As local organizers You are encouraged to:
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As local organizers
You are encouraged to:
Make decisions without asking the board, assuming they comply with local law and the principles of the Agile Tour.
Choose the date of the event (in October or November).
Define the target audience
Ask for any kind of help from other organizations 20 20

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Budget
Based on the offer of Free or Low-Cost Conferences, the local and general organizing committees depend on volunteers. The success of this project also depends on finding sponsors.
This event is affordable for all because we want to attract a large number of attendees. To limit the number of registrations, we use a shared on-line conference site. This on-line registration system can be de-activated as soon as you reach your maximum capacity.
Note: For free events, there is always a percent of registrants that won't show up, even after confirmation.  This percentage is regional, for example in Paris it could be 50% while it could be 25% in Grenoble.  Please consider this when setting your registration limits. 21 21

22. Principles Principle of reciprocal support Principle of equality
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Principles
Principle of reciprocal support
We rely on the principle of reciprocal support to organize the Agile Tour. If we want a global success, we ask all local organizers to act in the interests of the whole community, as well as when communicating any problems they may encounter. The global organization will provide all support possible to finalize each event if you request help. Financial help is only planned in the event that global sponsors raise enough money to purchase give-aways.
Principle of equality
In order to create a true local community, we ask you to respect the following:
One company may not appear more than twice on the same program
One person may not present more than 2 topics in the same city
Principle of Transparency
For the same reasons as above, organizers from any given company must agree to consider topics submitted by employees of competing companies. 22

23. Potential Means of Communication
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Potential Means of Communication
Seek out means of communication beyond your normal networks-- some organizations are ready to help:
local and regional press
trade journals/web sites
government 
student associations
bloggers / internet
social networking sites
etc. 23 23

24. Insurance (where applicable)
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Insurance (where applicable)
To cover liability concerns, when required, we recommend you get in touch with an existing local agile group or other local association.  If you don't know of one, you may find it at
Please verify that the associated organization has insurance applicable to this conference.  If not, please contact us to ensure we can arrange for insurance in advance. 24

25. 11/05/10
Banking
Along the same vein as insurance, we recommend that you open a local bank account independent of the Agile Tour to better accept checks in your local currency and to help decentralize expenditures.  
Our intent is to help you become independent before and after the event.
In the case of any pre-authorized expenditure you cannot cover, the centralized treasury will require receipts for reimbursement, plus an explanation of how this was related either to the Agile Tour or to any other related event. 25

26. Access to Participant Data
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Access to Participant Data
Candidate city data will be available to local and general organizers, through a the web Agile Tour site.
The database does not have any time limits or data purging policy.
Our sole request is that it not be used for any advertising.  The data may not be shared. 26

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Sponsors
Sponsoring is a way to subsidize conference costs and a way to realize your event. We propose the following sponsoring model: 27

28. Our first steps Local Organizer's Team (LOs) Select venue and date
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Our first steps
Local Organizer's Team (LOs)
Select venue and date
Start using the portal site for communication
Set a budget
Look for sponsors
General Organizer’s Team
Call for volunteers
Call for speakers
Synchronization of LOs (Dates, budget)
Look for sponsors
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29. Information about insurance
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Information about insurance
With the support of international organizations such as "Agile World University & Univercity", you may benefit from:
Insurance
Bank account 29 29

30. 11/05/10
Videos
All videos taken during the event will contain one or more pages containing the AgileTour logo. 
You accept too to provide to Agile Tour and AgileWorld University and Univercity the rights to publish all documents, photos and videos on all possible support : Internet, paper, publishing, etc. 30

31. 11/05/10
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Call for speakers
A call for contributions will be launched after finalizing the list of cities and dates (mid May). 31 31

32. Terminaison Agile Tour is founded on simple terms of Leadership:
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Terminaison
Agile Tour is founded on simple terms of Leadership:
As an organizer, you are the sole person responsible for our continued collaboration
At any moment, you may leave Agile Tour and continue your work as you wish, assuming you keep your commitments to the local organization
In such circumstances, Agile Tour will consider its initial support of your event a success, and wishes you good luck in future endeavors. 32 32

33. 11/05/10
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To find out more…
For more information about AgileTour, send us an to : 33 33