1. SENIOR ENLISTED SELECTION BOARDS
BOARD OPERATIONS BRIEF
Date of Brief
Intro. "Good morning/afternoon, my name is __________.

2. PURPOSE
To provide soldiers with an overview of the board operating procedures for senior enlisted selection boards
Purpose. "The purpose of today's briefing is to provide information on Department of the Army Centralized Senior Enlisted Boards and provide you some tips on preparation for a DA Centralized Board.”

3. DA SECRETARIAT MISSION
Conduct the Army’s centralized enlisted promotion and school selection system
Conduct additional board missions as required
Maintain official photographs for the enlisted force
Mission. "The DA Senior Enlisted Boards are conducted at the DA Secretariat, Enlisted Records and Evaluation Center (EREC), Indianapolis, Indiana. Other missions include Conduct additional boards as necessary, and maintain official DA photos for the enlisted force.”

4. CENTRALIZED ENLISTED BOARDS
Selection missions
SFC, MSG, and SGM promotion
CSM appointment
Schooling selections
ANCOC (in conjunction w/ SFC board)
SMC (in conjunction w/ SGM board)
Additional missions
Qualitative Management Program (QMP)
Standby Advisory Boards (STAB)
Centralized Boards: "DA centralized boards select noncommissioned officers (NCO) for promotion to Sergeant First Class (SFC), Master Sergeant (MSG), and Sergeant Major (SGM); appointment to Command Sergeant Major (CSM); attendance at the Advanced Noncommissioned Officer Course (ANCOC), and attendance at the Sergeant Major Course (SMC). Each board also has several additional responsibilities, namely the conduct of the Army’s Qualitative Management Program (QMP) and Standby Advisory Boards (STAB) both of which I will cover in detail shortly.

5. FIELD NOTIFICATION PERSCOM Message (zone message) 120 days out
Parameters for consideration
Administrative instructions
EREC Message
115, 90, 60 days out
Identifies entire zone by name
PQR, photo, NCOER not on file at EREC
Field Notification: PERSCOM announces the zones of consideration for a promotion board 120 days out which include admin instructions and parameters for consideration.
EREC sends out three messages at thirty day increments to the field (PSBs/MILPOs) identifying soldiers by name that need to update their photo, PQR, and NCOER for the board.

6. BOARD PROFILES BOARD RECORDS PANELS MEMBERS DAYS CSM/SGM/SMC 10,000 1261 23
MSG
22,000 11 66 24
SFC
32,000 27
Profile. "The size and length of each board varies depending on how many soldiers are eligible for consideration. Shown here is the average profile for each board: number of records, number of panels organized, number of board members, and the length of time for each board.

7. BOARD MISSIONS
Select the BEST QUALIFIED NCO for selection to Master Sergeant
Conduct QMP screening
Conduct final QMP board
Conduct QMP Appeals board
Conduct Standby Advisory Board (STAB)
Mission. First and foremost, the Board’s primary mission is to select the Army’s best qualified NCO for promotion/selection. Additionally, boards will be responsible for conducting QMP Screening; a final QMP Board; a QMP Appeals Board, and a Standby Advisory Board (STAB), all of which I will cover in detail later.

8. BOARD GUIDANCE HQDA Memorandum of Instruction (MOI)
EREC Board Operating Procedures (BOP)
Briefings/Information
EREC
Proponent information packets
Army Regulations
Guidance. "Boards operate under the guidance and information shown on this slide. The primary guidance for each board is a Memorandum of Instruction (MOI) provided by the Office of the Deputy Chief of Staff, G1, HQDA. FYI, this MOI is attached as an enclosure to the final published promotion list by PERSCOM. The DA Secretariat prepares a set of Board Operating Procedures, an internal SOP, which establishes the flow of events for each board. Additionally, DA Secretariat personnel brief the Enlisted Evaluation System, the board procedures and contents of Board Records. Career Management Field (CMF) proponents provide information packets which contain specific career field information to each panel. Finally, boards are provided Army regulations as needed.”

9. DEVELOPMENT OF BOARD ZONE FILE
NCOER
CURRENT GRADE
DVIS
DESERTER VERIF INFO SYSTEM
DJMS
DEFENSE JOINT MIL PAY SYSTEM
BSH
BOARD SELECT HISTORY
SRTS
SEP RECORDS TRANS SYS
TAPDB
TOTAL ARMY PERS DATA BASE
PQR
PERS QUAL RECORD
BZF. “A Board Zone File (BZF) is created when a board is announced by HQDA. Records that are in the zone of consideration and eligible to appear before a board are placed in the BZF. The BZF is created from the library of records known as the Total Army Personnel DataBase (TAPDB) based on the eligibility parameters given by HQDA. The soldiers' records meeting the eligibility parameters are pulled from the TAPDB and crossed-referenced with several offices and files within and outside EREC: The Board Select History (BSH) shows all the individuals who have been centrally selected for promotion and/or schooling over the past five years; we check to ensure that each soldier has at least one NCOER in the current grade of eligibility; The Defense Joint Military Pay System (DJMS) verifies pay grade and DOR, and the officer Master File within DJMS will tell us if a soldier has been picked up for Warrant Officer; The Separations Records Transfer System (SRTS) file screens for NCOs who have already separated from the service as well as any Casualty information. The final check taken to verify the eligibility of NCOs in the zone of consideration is from information recorded on the Personnel Qualification Record (PQR) that EREC receives on each NCO from their supporting Personnel Services Battalion/Military Personnel Division." These numbers are from the CY03 MSG Board.
25,640
22,045
BZF

10. BOARD MEMBER SELECTION PROCESS
Board announcement/field notification
DAS submits board configuration to DMPP (Army G1) for approval
Upon approval, PERSCOM membership coordinator sends requirements to Officer and SGM career branches
DMPP approves board membership roster
General Officers approved by the Chief of Staff of the Army
DAS notifies members and issues TDY orders
Board Member Selection Process. “PERSCOM announces the board eligibility criteria to the field. The DA Secretariat reviews the numbers of eligible personnel in each MOS/CMF and determines the overall board configuration. This is submitted to the DMPM for approval. Upon approval the PERSCOM Membership coordinator sends the board requirements to the Officer and SGM career branches. The DMPM approves the board membership and then the DA Secretariat notifies the members and issues their TDY orders.

11. BOARD ORGANIZATION
Organization. "Boards are headed by General Officers, and divided into panels. Each panel is responsible for the Career Management Fields (CMF) associated with the branches by which they are organized. For example, Panel C is responsible for Field Artillery (FA) and Air Defense Artillery (ADA) records. Membership of this panel is comprised of only Field Artillery and Air Defense Artillery personnel. The same philosophy is used on the other panels."

12. SAMPLE PANEL ORGANIZATION
COL -- Field Artillery
LTC -- Air Defense Artillery
2 CSM -- 13
CSM -- 14
Panel. "As shown here, Panel C is composed of members from both FA and ADA. Panels are generally one third officer (COL, LTC), and two thirds NCO (CSM, SGM). Once again, this panel would only review records of soldiers within FA and ADA CMFs."
Mission: Consider All NCO in CMF 13 & 14

13. BOARD WORKLOAD PANEL # MEMBERS # RECORDS # PER DAY W/3 VOTES # DAYS
A (IN/SF/PSYOP) 8
3527
320 12
B (AR/EN) 6
1722
240
C (FA/AD) 5
1667
200 9
D (SC)
1638
E (MI/MP)
1856
F (QM/CM)
2679
G (OD) 7
2273
280
H (MC) 4
1283
160
I (ADMIN)
1904
J (AV/TC)
1647
K (PA/REC/RET/BAND)
1628
Board Workload. This is the breakdown of the actual number of records each panel reviewed during the CY03 MSG board. The first column lists the number of panel members in each board then the number of records it will review. The third column shows the number of records each day that should be completed with three votes per panel, and the last column depicts the projected number of voting days to complete record voting.

14. BOARD WORKLOAD REPORT DON’T PUSH THE PANIC BUTTON!
Guide for reaching daily voting goal
First few days of voting = “Learning Curve”
Indicates records with 3 votes
DON’T PUSH THE PANIC BUTTON!
Board Workload 2. The Board workload is a guide for the panels to reach their daily voting goals. You can expect during the first day or two of voting that a learning curve will take place and voting the records will become easier. The Board President as well as each Panel Chief receive a daily vote production sheet which tells them exactly how well the board, and each panel is doing in their voting. A record is complete for record voting once it has three votes.

15. BOARD PRESIDENT DUTIES
Ensure compliance with MOI & BOP
Provide guidance
Standards
Conduct
Tone
Approve panel standards
AARs
Outbrief DMPP
Board President. As previously mentioned, each Board will always be headed by a general officer. In the case of the SFC or MSG Selection boards, that officer will typically be in the grade of Brigadier General, Major General for the SGM/CSM Selection Board. The Board President is a non-voting member whose chief responsibility is ensuring that the guidance set forth by the Army G1 in the HQDA Memorandum of Instruction (MOI) is adhered to and that the standards and procedures of the Board Operating Procedures are consistently applied at every stage of the board. The Board President addresses the board members at the opening and administers the board oath. During the conduct of the Board, he/she will provide guidance where necessary and establish the daily work schedule that the Board will use. He/she will also approve all panel standards before any official voting is permitted to start. Finally, the Board President will oversee the AAR process and will personally outbrief the DMPP upon conclusion of the Board.

16. PANEL CHIEF DUTIES Voting member
Ensure panel standards are IAW MOI & BOP
Vote/Score authority
Verify OMLs and selects
Prepare R&As for each CMF
Provide AAR input
Ensure compliance with work schedule
Panel Chief. Each panel is headed by a Colonel, or in the case of the SGM Board by a Colonel or a General Officer who runs the day to day operation of the panel as well as serving as a voting member. Like the Board president, the Panel Chief is responsible for ensuring that the guidance provided in the MOI and BOP are fairly applied throughout the Board process. The Panel Chief resolves deviations in vote scores and verifies all final products that come from the Panel, ensuring that the results are an accurate portrayal of the panel’s voting. Panel chiefs oversee the preparation of a Review and Analysis (R&A) for the CMFs proponent branch(es) and provides the panel’s AAR input to the Board President.

17. INDIVIDUAL BOARD RECORD
Official Military Personnel File (P-Fiche)
Hardcopy photograph
Personnel data sheet
Personnel Qualification Record (DA Form 2-1/ERB)
Correspondence to the Board President
Individual. "Since NCOs do not appear in person before centralized boards, they are represented by their official records. The Individual Board Record consists of these documents: The Performance Fiche (P-fiche) of the Official Military Personnel File (OMPF); The most recent copy of the official DA photograph; The Personnel Data Sheet (PDS) provides key data for each soldier (a PDS will be shown on the next slide); and the Personnel Qualification Record (PQR) includes the NCO’s DA 2-1 and/or Enlisted Record Brief (ERB). Finally, the only other documents seen by the board are hard copy documents such as correspondence to the Board President, and/or any documents which were not received in time to be filmed onto the OMPF (e.g. NCO-ER). It should be noted that the only document which must be present in order for a soldier to be considered by a board is the OMPF. It contains EERs, NCO-ERs, AERs, award citations, and any derogatory information if applicable."

18. COMMON DISCREPENCIES Missing/outdated photo
Missing or illegible ERB/2-1
Missing NCOER
Height and Weight
Blank or incorrect PMOS/SMOS/DOR/ BASD
P3 profile w/no MMRB
Inconsistent profiles
Blank/incorrect MIL/CIV Ed entries
Unauthorized badges, tabs, awards and decorations
Discrepancies: These list the most common discrepancies found by board members and eligibility personnel at EREC. Verifying that all of this information is correct and up to date is crucial.

19. OFFICIAL PHOTOGRAPH Photo represents the soldier Three types
Color
Black and White
Digitized
Current photo - Regulation requires within last 5 years
“AWOL” photo - a message to the Board
Photograph: Although the regulation only requires a photo every five years, a recent photo (within the last year) gives the board a current representation of you and shows that you are actively keeping your file up-to-date. A photo within the last year shows you care. An out-of-date or missing photo sends a signal to the board that you don’t care or that you may have a weight or appearance problem.

20. LETTERS TO THE BOARD PRESIDENTDO
Be brief, concise and factual
Use memorandum format (AR 25-50)
Provide info not on OMPF
Address the Board President
Use SSN
Sign memo
DON’T
Use to express grievances
Justify past misconduct
Boast about yourself
Enclose extraneous documents
Forget to sign
Letters: Listed are the Do’s and Don’ts for submitting a letter to the Board President. You have to have your social security number on the document and sign it for submission.

21. FAMOUS QUOTES
“I put top priority on commuicatiens, first, because doing a war the whole Army is dependent on good commuications.”
“I am writing this letter on begalf…I am presently assigned to a National Gaurd unit…..”
Quotes: These are actual quotes from soldiers sending letters to the Board President.

22. “I have got almost two years of college… always a prufessenel.”
FAMOUS QUOTES
“I have got almost two years of college… always a prufessenel.”
“It has come to me that certain documents may not be in my official military file. I feel they are detrimental to my military career, and should be part of my official file.
Quotes: These are actual quotes from soldiers sending letters to the Board President. Don’t make these mistakes. Have a senior NCO of officer review your memo to ensure it effectively delivers your message to the board.

23. PERSONNEL DATA SHEET (PDS)
Created by EREC for board use only
Gives board members a document that is easy to scan and helps assess and review file
Only document in Individual Board Record that may be written on
Personnel Data Sheet (5 slides). "The Personnel Data Sheet or PDS provides board members with a general overview of the NCO before they review the P-fiche. The PDS has four sections. The upper section is Identification Data. Section 2 is Qualification Data, which includes: PMOS, BASD, DOR, and Mil/Civ Ed; The third section, on the middle of the page, contains Evaluation Data from the last five ratings. These include the rated grade, type of report, duty position, whether the reviewer concurred (C) or nonconcurred (N), the beginning and ending dates of the report, height/weight, meets standards of AR (Y/N), APFT pass/fail (P/F), and the date of the APFT. The bottom section, Board Comments, is the area board members may write on to record any comments. The PDS is the ONLY document board members may write on in an Individual Board Record. They may not write the score they issue. They may only write down factual information contained in the record."

24. PDS - IDENTIFICATION DATA
MSG BOARD
NAME
SSN
RANK
ZONE
PHOTO DATE
LAST SELECTION DATE
SFC
PRIMARY
DEC 02
PROM FEB 1999
LUCKETT, C.

25. PDS - QUALIFICATION DATA
11B4V
QUALIFICATION DATA
PMOS
SMOS
DMOS
BASD
DOB
AGE
DOR
PULHES
02 AUG1982
04 JUL 63 39
01 FEB1999
111111
MILITARY EDUCATION
CIVILIAN EDUCATION
ADV NCO CRSE GRADUATED
2 YR COLL

26. PDS - EVALUATION DATA EVALUATION DATA GRADE TYPE REVIEWER BEGIN END
HT/WT
APFT-DT 7
CHANGE OF RATER
PLATOON SGT C
200207
200211
71/184 Y
PASS
OCT 2002
200112
200206
71/185
MAY 2002
ANNUAL
BN OPS SGT N
200012
200111
71/188
AUG 2001
199912
200011
71/208
FAIL
OCT 2000 6
SQUAD LDR
199907
199911
71/186
OCT 1999

27. Board Comments Limited To Factual Information In The Board Record
PDS - BOARD COMMENTS
THIS GUY’S HIGH SPEED
**************** FOR OFFICIAL USE ONLY - PRIVACY ACT DATA**********************
THE RELEASE OF PERSONAL INFORMATION CONTAINED HEREIN IS GOVERNED BY THE
PROVISIONS OF AR , DOD INSTR , AND SECTION 662A TITLE 6, USC
SEE HT/WT NCOER 02/00
1SG X 36 MONTHS
4 MSM
2 ART 15s IN CURRENT
GRADE
LOOKS FAT
1SG FOR A LONG TIME, MUST BE A GOOD LEADER!
A MUST FOR QMP
Board Comments Limited To Factual Information In The Board Record

28. Classification cover sheet Categories
CONTROLLED RECORDS
Classification cover sheet
Categories
Black Tags
Red Tags
John/Jane Doe
Voted without special consideration
Controlled Records.
Black Tags- are soldiers in the Zone of Consideration who work in and around EREC.
Red Tag – are soldiers that have some Secret document in their records.
John/Jane Doe records – are soldiers that are currently serving in classified assignments.

29. INQUIRIES
Requested by board member when a discrepancy is found in the record
Inquiry team requests pertinent information from the field
Turn-around time is 24 to 48 hours
Used only when information could impact vote scores
Inquiries. During the review of a soldier’s record, a panel member may feel there is a discrepancy within the record, or some relevant information is unavailable. The member can request an inquiry to answer the question. Inquiries should only be submitted if the information would impact the vote score. The inquiry team will take the question to the field, and normally have an answer within 24 to 48 hours.

30. R-FICHE REQUESTS Based on contents of the P-Fiche
Personally submitted to the Board Recorder for research
Board President reviews information and can veto request w/o further action
DMPP is final approval authority for release of information to the board
Restricted Fiche Requests. A panel member may feel they need to view a soldiers restricted fiche to resolve a discrepancy or fill a hole in a career. These are personally submitted to the recorder for research. The recorder will research the R-Fiche then review the information, if any exists, with the Board President. The President can veto the request which ends the action, or if the president feels the information would impact the vote, the president can request through the Director of Military Personnel Management at the Pentagon to release this information to the panel.

31. VOTING SYSTEM FQ
Voting System. "Shown here is a word picture of the voting system and the scores used when records are reviewed by a board. Scores range from a low of one (1) to a high of six (6), with “+" and "-" used to further weight each score. Using this voting system three members vote each record independently under what is known as the “blind voting method” (members may not discuss individual records while voting). The scores issued are used to determine which NCOs are Fully Qualified for selection, and then, which NCOs are the Best Qualified for selection in each MOS. Based on the needs of the Army, the Best Qualified NCOs are selected for promotion and/or schooling. Before a board can determine if an NCO is among the Best Qualified for selection, it must first determine which NCOs are Fully Qualified. To be considered Fully Qualified, the board must satisfy themselves that an NCO is qualified professionally and morally, has demonstrated integrity, is physically fit, and is capable of performing the duties of the next higher grade. The scores of three (3) through six (6) identify NCOs as being Fully Qualified for promotion/selection. If an NCO is not considered Fully Qualified, the board must then evaluate the potential of each NCO to determine if they should be retained in the Army at their current grade (a score of two (2)), or if they should be
considered for separation from the Army under the QMP (a score of one (1))."

32. PANEL TRAINING Develop panel standards
Ensure
Consistency !!!
Develop panel standards
Performance, potential, assignments
Military/Civilian education
Height, weight & APFT
Commendatory and disciplinary
CMF/MOS specifics
Practice vote and refine standards
Obtain Board President’s approval
Training. "Since panels review only those records associated with their CMFs, each panel is responsible for setting their own promotion standards based on the 1 through 6 scoring system. Panels develop their standards using the “Whole Soldier Concept”. Panels look at performance and potential based on assignments, military and civilian education, commendatory and disciplinary information, height/weight, APFT and anything MOS/CMF specific for their panel. After setting their standards, panels go through a practice vote session of five to eight records to ensure that all members understand and are equally applying the panel standards. After they review their voting, they adjust as necessary and practice vote more records if needed. When panels feel comfortable with their standards and the Board President has approved them, panels begin voting the records assigned to their particular panel. The purpose of this training session is to ensure that ALL panels develop their standards based on the ODCSPER guidance and that they consistently apply their standards throughout the voting phase of the board."

33. BOARDWIDE STANDARD OF “1”
Worksheet: This is the document Panels use to set their panel standards. Based on the MOI, proponent packets, and each member’s professional knowledge and experience, they determine in each category what constitutes Fully Qualified (3 or higher), an exceptional performer, a substandard performer as well as each of the levels in between. The oval represents the areas where the “meat” of the vote score will come from. These areas (assignments, performance, leadership and potential) are all found on the NCOER thus signifying that the NCOER is the most important document in the promotion file. The areas of military and civilian education, awards and honors, APFT/HT-WT/Photo, UCMJ/misconduct, and other, are used to help board members establish a vote score based on the “whole soldier” concept. While no single area may warrant the giving of a higher or lower score, doing well in each of these areas demonstrates a soldiers ability to be well rounded and seeking self improvement. A single board-wide standard of 1 is developed and used by all panels so that all soldiers identified for the QMP process are done so equally regardless of MOS or CMF.
BOARDWIDE STANDARD OF “1”

34. VOTE SCORE CONVERSION FQ 6+ = 18 3+ 9 6 17 3 8 6- 16 3- 7 5+ 15 2+ 5
RAW SCORE
ABSOLUTE
VALUE 6+ = 18 3+ 9 6 17 3 8 6- 16 3- 7 5+ 15 2+ 5 14 2 5- 13 2- 4 4+ 12 1+ 11 1 4- 10 1- FQ
Conversion. "To create a rank order listing of NCOs based on their original raw vote score, the scores of "1-" through "6+" are converted into absolute values from one (1) through eighteen (18). Since three members vote each record, after the conversion, absolute scores range from a low of three (3) to a high of fifty four (54). The lowest score to be Fully Qualified for promotion is twenty one (21).”

35. CONVERTED SCORE DEVIATIONS
Converted score deviation of 6 or more points { 4 (11pts) to 6 (17pts) thus 17-11=6 }
Brought to attention of Panel Chief
Voters determine what caused deviation and adjust score(s)
Panel Chief initials vote sheet
Must resolve to a minimum 5-point deviation
Vote Deviations. “There will be instances when one or more of the voters differ on a single record by as many as 6 or more converted point scores. When this situation occurs, the deviation will be brought to the attention of the panel chief. Voters determine what caused the deviation and adjust scores if necessary. The Panel Chief must ensure the deviation is resolved to five or fewer converted points. The primary purpose of monitoring and correcting scores deviations is to ensure that voters have not overlooked important information in a file or having given an unjust score due to personal knowledge of the soldier.”

36. ORDER OF MERIT LIST FQ SELECT OBJ 150
OML. "After all records have been voted, NCOs are rank ordered by order of merit based on the scores their record received. OMLs are prepared for each MOS. HQDA provides the Select Objective (number to be selected in each MOS) for each board based on the Army's projected needs.
Based on the Select Objective for each MOS; in this case the select objective is 150, a Best Qualified (BQ) line is drawn to identify the NCOs selected for promotion and/or schooling. To identify the Best Qualified NCOs for selection, the Fully Qualified line is drawn first. All soldiers above the FQ line are Fully Qualified for promotion. NCOs below the FQ line are either retained at current grade or considered for separation under the QMP by the final QMP Board. FQ
SELECT OBJ
150

37. ORDER OF MERIT LIST BQ FQ SELECT OBJ 150
Best Qualified: The best qualified line represents NCOs whose records stand out from the pack at our select objective. The circled area represents what we call the Grey Zone. This zone is created for three reasons. The first is to break ties at the select objective cut-off, the second is to level the playing field due to voter tendencies, and the third reason is to create additional potential selects for that MOS. Using statistical analysis of the vote scores along with the select objectives and need for APS we generate this grey zone. NCOs records within the grey zone will be re-voted by all of the panel members and assigned a new vote score. FQ
SELECT OBJ
150

38. VOTE SCORE ANALYSIS
SCORE PANEL VOTER 1 VOTER 2 VOTER 3 VOTER 4 VOTER 5
TOT
HIGH
MEAN
VOTERS 2, 5, 3
10.4
LOW
MEAN
VOTERS 1, 4, 3
9.6
VOTE SCORE ANALYSIS: “This is a sample vote score analysis used in determining voter tendencies. The first column shows the converted vote scores from highest to lowest. The second column shows the number of times the panel gave that vote score for this MOS and zone of consideration. The follow-on columns show which voters actually gave the score. The automated system then averages each voters score and determines the high three voters and the low three voters. It then averages those score to determine the high mean and low mean. The low mean is subtracted from the high mean to determine the difference which accounts for voter tendency. In the example the difference is point 8 which is rounded up to a whole score of 1 and applied to the gray zone.”
DIFFERENCE
HI - LOW .8

39. ORDER OF MERIT LIST BQ FQ SELECT OBJ 150
“All the soldiers records within the gray zone are then sent back to the panel for revote. This time ALL members of the panel will vote the record thus alleviating voter tendency. For example let’s assume SSG Best just happened to get the low three voters and received a score of 25. If SSG Best would have had the high three, he/she would have received a score of 26 which would be a tie with the others at 26. Now let’s assume that SSG Romero received the high three voters and received a score of 28. If SSG Romero would have had the low three voters, he/she would have scored a 27. A score of 27 is still above the original Best Qualified line of established at sequence number 147.” FQ
SELECT OBJ
150

40. ORDER OF MERIT LIST BQ FQ 83 84 81 82 80 85 SELECT OBJ 150
Grey Zone OML: This new score creates its own OML within the grey zone. This allows us to determine the final selects. FQ
SELECT OBJ
150

41. ORDER OF MERIT LIST BQ FQ 83 84 81 82 80 85 SEL 3 SEL 2 SEL 1
Last Selects: It’s important to note that there can not be a tie for the last select. If that were to occur then the panel chief will review the tied records once again and determine the order of selection. The panel chief may ask for the assistance from the members of the panel. FQ
SELECT OBJ
150

42. ORDER OF MERIT LIST BQ FQ 83 84 81 82 80 85 SEL 3 SEL 2 APS 2 APS 1
Additional Potential Selects: The other records represent the additional potential selects within this MOS and their orders. APS are used if one of the selects falls off the list and are moved up in order to be a select. For this reason, APS can not have tied scores, and their ties are broken with the same three methods as earlier discussed. FQ
SELECT OBJ
150

43. VERIFICATION ROSTERS Based on OML Selects Confirmed by Panel Chief
Used to verify final select rosters
Verification Rosters. Results are verified and signed by the Panel Chief and used to verify final selects. Each select is verified by name and SSN.

44. ADDITIONAL
BOARD
MISSIONS
Additional Board Missions.

45. QMP REFERRAL Promotion Zone Special Category (QMP consideration only)
Majority score of “1” = Automatic Referral
Single score of “1” = Revote
Majority score of “1” on revote = Referral
Single score of “1” on revote = Retain in Grade
Special Category (QMP consideration only)
Three voters per record
Yes/No voting method
Majority rules
QMP Referral: Referral to the final QMP Board happens during the voting process for the promotion zone, and when screening special category records for QMP. If two out of three voters score the record a “1”, then it is referred to the final QMP Board. If only one voter scores a one, they will all re-vote the record. Special Category records are not eligible for promotion, and are voted either a “Yes” (QMP), or “No” (don’t QMP).

46. SPECIAL CATEGORY RECORDS
No high school / GED
Field bar
Signed Declination of Continued Service Statement (DCSS)
ANCOC Non-Graduate
Special Bandsperson (02S)
Special Category: Soldiers that have one or more of these disqualifiers for promotion are considered Special Category. They have the BASD and DOR eligible for promotion, but because of one of these reasons, they are not eligible for promotion.

47. FINAL QMP BOARD (1 of 2)
Mission - Review all referred records and determine if NCO should receive a HQDA directed denial of continued active duty service under QMP
Review MOIs and refine board-wide standard for a score of “1”
Final QMP: This is the Final QMP Board’s mission. "Once any substandard performers are identified out of the promotion and screening zones, the final QMP Board takes place. The final QMP Board sets its standards to identify NCOs for separation under the QMP using the standards of the promotion zone as a start point.

48. FINAL QMP BOARD (2 of 2) Voting process
Five members per record using Yes/No voting method
Three Yes votes require referral to Board President
Board President concurs/non-concurs on QMP referrals
HQDA approves results
Final QMP: The final QMP Board uses a 'Yes/No' voting system, with five voters per record. A majority vote of 'Yes' and the Board President's concurrence is required for an NCO to receive a DA directed denial of continued active duty service. Memorandums are forwarded to the NCO and chain of command upon approval of the results by HQDA."

49. QMP APPEALS BOARD (1 of 2)
Mission - Review appeals cases submitted and determine if HQDA directed denial of continued active duty service should be lifted
Types of appeals
Material error in record
Improved performance
QMP Appeals Mission: "Boards also consider appeals submitted by NCOs who were selected for separation under the QMP by a previous board. There are two reasons for appeals. Appeals can be based on a material error, which resulted in an NCO receiving a QMP (e.g. SFC Doe's Court Martial for DUI was filed in SFC Rock's record, and SFC Rock had been selected for QMP based on that particular document). Or, improved performance, whereby the NCO's chain of command or the NCO feels that substantially improved performance or behavior has occurred since the date of the action that caused selection for QMP.

50. QMP APPEALS BOARD (2 of 2) Voting process
Five members per record using Yes/No voting method
Three No votes require referral to Board President
Board President concurs/non-concurs on referrals
HQDA approves results
QMP Appeals Voting: The QMP Appeals Board evaluates an appeal and, based on its merits and the NCO's entire personnel record, determines whether or not to grant the appeal. Five members review each appeal using the 'Yes/No' voting system. A majority vote of 'Yes' and the Board President's concurrence is required for an NCO's QMP Appeal to be approved."

51. STANDBY ADVISORY BOARDS
Initial consideration
Reconsideration
Removal
STAB. "One of the final missions of a board is the convening of Standby Advisory Boards (STAB). The three basis for STABs are shown here. A STAB for Initial Consideration may occur if a record which was within an established promotion zone of a particular board was not reviewed by that board, for whatever reason (e.g. missing microfiche). A Reconsideration STAB may occur if a record going before a board was found to contain a major material error where an official change was made in the record (e.g. an Article 15 belonging to SSG Smith was found on SSG Jones' P-fiche, and SSG Jones was not selected for promotion). The final basis for a STAB to be conducted is when a board receives a request submitted through command channels, recommending an NCO be removed from a published promotion list. Requests for STABs are covered in AR , Enlisted Promotions and Reductions, Chapter 4."

52. CONCLUDING BOARD ACTIONS
Certify board results
Finalize CMF review & analysis (R&A)
Finalize board AARs
Conduct pre-briefing and debriefing
Conduct out-briefing with DMPP
Recess -- Adjournment
Concluding Board Actions. “once the results are finalized the Board President certifies the results. Panel Chiefs ensure the review and analysis are completed for each of their CMF. The panel will prepare the Final AAR, conduct a prebriefing and debriefing, and outbrief the DMPM on the board. The board will recess, and with the approval of the boards results will be sent an adjournment notice.

53. MISSION PHASES PHASE 1 PHASE 2 PHASE 3 PHASE 4 PANEL TRAINING
SET STANDARDS
RECORD VOTE
QMP SCREEN
PHASE 2
OML GREY ZONE VOTING
IDENTIFY SELECTS
PHASE 3
CONDUCT STABs
FINAL QMP
QMP APPEALS
Mission Phases: These are the four board phases and associated missions in each phase. The reason for the overlap is because the separate panels move throughout the process at different speeds and therefore more than one phase can be happening simultaneously.
PHASE 4
REVIEW AND ANALYSIS
AFTER ACTIONS REPORT
OUTBRIEF DMPP

54. AFTER THE BOARD Recorder attests results
Forward results to DA and PERSCOM
ODCS, G-1 approves results
Final results released Army-wide
After. "After a board has been recessed, the Board Recorder reviews the entire board's results (promotion selects, school selects, QMP selects, QMP appeal results, and STAB results). When the final rosters are prepared, they are forwarded to HQDA for approval. Upon HQDA approval of board results, lists are publicly released to the field by the Promotions Branch, PERSCOM."

55. CHAIN OF COMMAND’S ROLE
Assign NCOs in PMOS
Counsel/Mentor for Success - conduct routine counseling to standard
Recognize Successful Performance - track performance counseling - include on the report
Reinforce that Performance in any Grade/Position; key to your promotion
Educate junior officers, NCOs, and civilian raters on how to effectively use the NCO-ER and counseling forms
COC’s Role: These are issues that the Chain of Command can enforce to help the process.

56. PSB/MPD’S ROLE Ensure Accuracy and Timeliness of:
Submitting OMPF update documents
Processing TAPDB updates thru SIDPERS
Forwarding PQRs to EREC by suspense
Reporting eligibility changes to EREC
PSB/MPD’s Role: These are PSB/MPD specific operations that are key to a successful interchange of soldier information from the field to the boards.

57. NCO’S ROLE Review OMPF annually
Review ERB/2-1 annually and prior to every board
Review OMPF annually
Take photograph every 5 years (minimum) or when photo does not properly represent you - current grade always preferred!
Submit letter to the Board President if you have significant information not already posted in your file
NCO’s Role: Here is a list of things every NCO should continually do. Remember, if you are in the zone...get a photo.

58. JUST OUR RECOMMENDATIONS....
The NCO-ER: without question the most important tool the board members will use to judge your file
“Excellence” block checks need excellent bullets; Substantiate with facts - not fluff!
Take your DA photo within a year of the board’s convene date or for significant change
Diversity in assignments is important; seek out the “tough” jobs
Tough assignment + solid ratings = a strong file
EREC’s Recommendations:

59. EREC INITIATIVES OMPF On-Line Field-to-File
Assignment Satisfaction Key (ASK)
Enlisted Record Brief (ERB)
Automated Selection Board System (ASBS)

60. EREC WEB SITE What is available? OMPF On-Line
ASK (Assignment Satisfaction Key)
Individual NCO-ER Information
Date of Last Photo Received at EREC
Complete Board Information
Status of NCO-ER Appeals
EREC Web Site: Through the EREC web site you can request your OMPF, check to see if your last NCOER is on file, check to see if your latest photo was received, and check to see if your PQR was sent by your personnel office. Also, information on the board process, NCOER, and reviewing your OMPF is available.

61.
Slide 61: EREC’s Web Site Address.

62. ?
QUESTIONS