1. JV AmeriCorps Member Site Supervisor Orientation
Mary - Waiting to begin presentation, test chat functions and sound quality and potentially if any of the agency contacts want to test audio.
Program Year

2. JV AmeriCorps members keeping calm and getting things done.
Welcoming
JV AmeriCorps members keeping calm and getting things done.
Laurie do a welcome to the Partner Agencies and introduce us as hosts, set vision for the year?

3. Orientation Outline Highlight of Updates for Returning Agencies
Staff Contacts
Important Dates
Member Benefits/Responsibilities
Role of Site Supervisor
Prohibited Activities and Position Descriptions
Communications and Paperwork
Performance Measurement and Evaluation
Send Off and Questions
Mary

4. Updates for Returning Agencies
New Staff & Evolving Structure
Program Integration efforts
Starting with combined Partner Agency & Site Supervisor handbook
20th Anniversary continues
September 12th events nationwide
AmeriCorps Alums partnership
Evaluation efforts continue to be strengthened
Mary – continuing to coordinate effort to not overwhelm in communications

5. JVC Northwest Staff Contacts
AC Specific Staff
AC Program Manager
Administrative Assistant
Mary Hegel
Hilary Titus
Program Staff
Associate Director
JV Program Manager
Program Assistant
Laurie Laird
Amy Potthast
Rachel Wagner
Main Contact
Regional Program Coordinator - formerly known as Area Director
See next slide…
Mary
Laurie – can we talk about program integration here a bit and reference the coming handbook or do you think it needs its own visual?
Hilary
Laurie
Amy
Rachel

6. The 2014-2015 PC Team Carolyn Sally Chloe & Moryah Matt & Stephen
Montana
Carolyn
ALASKA
Sally
Laurie
CASCADES
Chloe & Moryah
MOUNTAIN WEST
Matt & Stephen

7. Program Coordinators Alaska Big Sky Cascades Mountain West
Retreat Region/Locale
Program Coordinator
Alaska
Anchorage, Bethel, Juneau, Sitka
Sally Koch
Big Sky
Ashland, Billings, Hays, Missoula, St. Xavier
Carolyn Chu
Cascades
Gray’s Harbor, Portland
Hillsboro, Seattle, Tacoma
Chloe Eberhardt
Moryah Schindler
Mountain West
Boise, Omak, Spokane
Gresham, Hood River, Yakima, and Wenatchee
Matt Salazar
Stephen White
Laurie

8. Important Dates August 4th-9th: JV member Orientation in OR
August 13th (Wednesday): First day of service
August/September : Capacity Building Training
September/October: Fall Area Visit by PC
October/November: First JVC Northwest Retreat
December 1st: Agency Application Deadline ( )
Laurie

9. Member Responsibilities
1700 hours of service
Full year of service
to the contract date July 31st
Participation in national days of service
Participation in JVC Northwest retreats
Duties outlined in position description
Performance measure reporting
Mary

10. AmeriCorps Member Benefits
Living Allowance and Ed Awards
10 days leave from service
(does not count as service hrs)
Health Insurance
JVC NW offers coverage
Worker’s Compensation
JVC NW covers all JV/ AmeriCorps members
Please notify us immediately in the event of an injury at your service site!
Mary

11. Role of Site Supervisor
Mentorship & Supervision
Member training at service site
Weekly meetings for instruction/guidance/processing
Uphold member contract (service dates, prohibited activities, etc.)
Approval of timesheets in OnCorps
Assistance with data collection
Performance evaluations
Mandatory Meetings (this orientation, fall area visit, performance measure training)
Laurie

12. Prohibited Activities
Code of Federal Regulations (45CFR § )
Applies to JV AmeriCorps…
Staff
Members
As well as volunteers they recruit/manage
Online:
Also in your Partner Agency/Site Supervisor Handbook
Mary
§     What activities are prohibited in AmeriCorps subtitle C programs?
(a) While charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the AmeriCorps program or the Corporation, staff and members may not engage in the following activities:
(1) Attempting to influence legislation;
(2) Organizing or engaging in protests, petitions, boycotts, or strikes;
(3) Assisting, promoting, or deterring union organizing;
(4) Impairing existing contracts for services or collective bargaining agreements;
(5) Engaging in partisan political activities, or other activities designed to influence the outcome of an election to any public office;
(6) Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation, or elected officials;
(7) Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization;
(8) Providing a direct benefit to—
(i) A business organized for profit;
(ii) A labor union;
(iii) A partisan political organization;
(iv) A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986 except that nothing in this section shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative;
(v) An organization engaged in the religious activities described in paragraph (g) of this section, unless Corporation assistance is not used to support those religious activities; and
(9) Conducting a voter registration drive or using Corporation funds to conduct a voter registration drive;
(10) Providing abortion services or referrals for receipt of such services; and
(11) Such other activities as the Corporation may prohibit.
(b) Individuals may exercise their rights as private citizens and may participate in the activities listed above on their initiative, on non-AmeriCorps time, and using non-Corporation funds. Individuals should not wear the AmeriCorps logo while doing so.

13. § 2520.65   What activities are prohibited in AmeriCorps subtitle C programs?
(a) While charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the AmeriCorps program or the Corporation, staff and members may not engage in the following activities:
(1) Attempting to influence legislation;
(2) Organizing or engaging in protests, petitions, boycotts, or strikes;
(3) Assisting, promoting, or deterring union organizing;
(4) Impairing existing contracts for services or collective bargaining agreements;
(5) Engaging in partisan political activities, or other activities designed to influence the outcome of an election to any public office;
(6) Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation, or elected officials;
(7) Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization;
(8) Providing a direct benefit to—
(i) A business organized for profit;
(ii) A labor union;
(iii) A partisan political organization;
(iv) A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986 except that nothing in this section shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative;
(v) An organization engaged in the religious activities described in paragraph (g) of this section, unless Corporation assistance is not used to support those religious activities; and
(9) Conducting a voter registration drive or using Corporation funds to conduct a voter registration drive;
(10) Providing abortion services or referrals for receipt of such services; and
(11) Such other activities as the Corporation may prohibit.
(b) Individuals may exercise their rights as private citizens and may participate in the activities listed above on their initiative, on non-AmeriCorps time, and using non-Corporation funds. Individuals should not wear the AmeriCorps logo while doing so.
Mary and Laurie

14. Additional Notes on Positions
Non-displacement and non-duplication
Includes temporarily replacing staff
No money handling
Non-clerical and non-administrative roles
only allowed if directly support program activities
No fundraising
some exceptions for limited in-kind
Notes on “red flag language”
Mary

15. Inclusion Practices
JVC Northwest is committed to non-discrimination in the selection of our JV/AmeriCorps members
Work to provide reasonable accommodation for members with disabilities.
Hope to learn from and collaborate more with partner agencies
Resources:
Laurie –

16. Communications Please check emails Notify of change in:
Please put jvcnorthwest.org on your safe list
JVC Northwest’s primary form of contact
Notify of change in:
Site Supervision
JV AmeriCorps member
position/schedule/service location
Laurie

17. Identity Members should wear gear while serving - every day!
Also, please remember the Northwest!
Members should wear gear while serving - every day!
“Serving Here” Poster at the Service Site
Participation in National Service days of recognition and of service
20th Anniversary Events (September 11-12th)
National swearing in across the country!
Martin Luther King, Jr. Day of Service (January)
Cesar Chavez Day (March)
Earth Day/Arbor Day/Global Youth Service Day (April)
Networking /collaboration with AmeriCorps programs
Jesuit Volunteer AmeriCorps member in publicity
Mary –

18. 20th Anniversary – September 12th
Fly those A’s
National celebration of the first AmeriCorps members
Regional events
Livestream of President
National service education
Celebrate alums
All members to participate!!!
Mary –

19. Thanks for helping keep us AmeriCorps grant compliant!
Paperwork Schedule
Thanks for helping keep us AmeriCorps grant compliant!
Site Supervisor Contract ( )
Placement Agreement ( )
Capacity Building Paperwork (beginning /end of year)
Approve timesheets in OnCorps (monthly)
Site Monitoring Tool (fall area visit)
Midterm member evaluation (February)
End of the year member evaluation (July)
End of the year survey (July/August)
Laurie

20. Timesheets in OnCorps
Instructions will be sent for year in late August
Please take time to review hours carefully
Hours need to be entered and approved after completion (i.e. no early submissions)
AmeriCorps service not considered employment…no hours for vacation, sick leave, etc… also no lunch
Mary

21. Performance Measures Capacity Building -Primary Measure
Most positions & most complex
Additional webinar will be held once tools have been finalized
Education & Health
Member training at orientation & individual follow up throughout the year
Mary

22. Strengthening the Evaluation
CNCS requiring us to continue beef up our efforts
Continued focus on Capacity Building
100% return rate on organizational assessments
Projects should flow from these
New or enhanced systems or processes
Additional survey at year end
Our External Evaluators
Kimberly Firth, Leonard Research & Evaluation, LLC
Audrey Block, Impactivism
Mary

23. Send off & Next Steps Site Supervisor Contract will be emailed soon.
Return signed and dated by August 1st.
New members arrive Wednesday, August 13th!
Placement Agreement
Will be sent out in July and is due
Capacity Building training will be in Aug./Sept.
Organizational Assessments due to follow
Laurie

24. Questions We welcome your questions!
If particular to your agency, please contact us after the webinar
Laurie