1. CSA S250 Standard MAPPING OF UNDERGROUND UTILITY INFRASTRUCTURE
Bob Gaspirc, OLS, CLS, OAEM
Chair, CSA S250 Technical Committee
Manager, Mapping Services. City of Toronto
URISA - Ontario Chapter "Be Spatial'09" AGM Program and EXPO
May 5, 2009

2. Critical Infrastructure Dependencies
Fuels, Lubricants
Fuel Transport,
Shipping
Fuel
Transport, Shipping
Transpor-
tation
Oil
Fuel for Generators, Lubricants
Power for
Signaling,
Switches
Fuel for Generators
SCADA,
Communications
SCADA, Communications
Fuels, Lubricants
Communications
SCADA,
Water for Production, Cooling, Emissions Reduction
Power for Pumping Stations, Storage, Control Systems
Power for Compressors, Storage, Control Systems
Power for Pump
and Lift Stations,
Control Systems
Natural
Gas
Electric
Power
Water for
Cooling,
Emissions Reduction
Fuel for Generators
Production,
Cooling,
Emissions Reduction
Water for
Heat
Power for Switches
Water
Water for Cooling
Telecom

3. Space in the ROW is limited

4. Traffic Congestion is increasing
If unchecked
By 2031 we will need 19 additional lanes of expressway capacity to move suburban commuters to jobs in the City and City residents to jobs in the 905 region which cannot be effectively served by public transit.
Road system reaching capacity The road system can't continue to accommodate car-dependent sprawl. Projections show that our arterial roads will be seriously congested, both in the regions and in Toronto.
Air pollution Increased traffic congestion will further pollute what is already the poorest air quality in Ontario and may limit the ability of the entire GTA region to attract people and businesses.
Ability to attract people and businesses The cost of installing and maintaining infrastructure and services at lower densities over a broader area will be in the billions of dollars, while in the City, parts of the existing infrastructure are under-utilized.
Cost of installing/ maintaining infrastructure and services
Lost farmland - 3,000 hectares per year Between 1976 and 1996, over 60,000 hectares of farmland was paved over, and we continue to lose over 3,000 hectares of farmland per year.

5. Infrastructure Challenges
Definitions, terms, features, symbology
Cost management issues, business disruptions to revenue stream, disruption to other utilities, damage prevention, coordination, circulation
Reduced right of way size, congestion, no cut moratoriums, advancements of trench technology,

6. Local Government Responsibilities
Owner/user of the public roads under its jurisdiction
Public roads are held in trust for the long-term benefit of the public, the taxpayers & other users of the public roads
Policies are needed that will withstand the test of time, to administer the surface & subsurface space
To support municipal activities, there is a need to know what is in the right of way & where is it located?
As you are aware, the City has a dual role to play on the TPUCC. It is both a user and owner of the public highways under its jurisdiction.
The common and statute law recognizes that public highways have special characteristics which distinguish them from private property.
Public highways are held in trust for the long-term benefit of the public, the taxpayers and other users of the public highway.
This trust necessitates that municipalities develop policies to administer the surface and subsurface space in the public highways that will withstand the test of time.

7. Question?
How will you demonstrate that your records are evidence that an event, activity, or task occurred or did not occur?
Accidental contact with underground utility lines can be dangerous and cost millions in repairs and delays. Time spent properly locating and mapping utilities before starting construction can significantly lower the risk

8. Utility Records - Evidence of an event, activity, task
As-built drawings, plans, sketches
Circulation drawings, mark ups
Design drawing
Permit drawings, sketches
Approved design drawing used for purposes of construction
Field notes, locator notes, inspector notes,
Digital representations of above
These key phrases are not defined by the law, but the Canada Evidence Act, as well as most provincial and territorial evidence acts, contains the following provision, encouraging the use of standards:
31.5 For the purpose of determining under any rule of law whether an electronic document is admissible, evidence may be presented in respect of any standard, procedure, usage or practice concerning the manner in which electronic documents are to be recorded or stored, having regard to the type of business, enterprise or endeavour that used, recorded or stored the electronic document and the nature and purpose of the electronic document..

9. Key Goals –improve decision making during utility life cycle
You must:
Be ready to produce utility “record” as evidence that an event, set of activities, or task occurred and was completed
Have record containing relevant, factual, and timely data
Be able to access and retrieve utility record
Be able to share, manipulate, analyze, distribute data
Make and act on decisions using reliable and dependable utility map records
The basic process by which a standard is developed is consistent among all standard development organizations, national and international. The following is a simplified breakdown of the process:
Identification of the need for new standard
Preliminary study and preparation of a draft outline
Establishment of a committee (pre-existing or new)
Committee meetings and consensus building on the draft
Vote on the draft standard
Publication of the standard
Standards help organizations ensure their products and services are consistent, compatible, effective, and safe. They also help the public understand these important safety requirements.
Most standards are voluntary - there are no laws requiring their application - but an increasingly competitive market place for goods and services means that more and more customers are demanding adherence to specific standards. Governments also make some standards mandatory by referencing them legislatively or through regulations.

10. Good records - better decision making CSA s250 provides:
Terminology –characteristics of a record
Authenticity – what it purports to be
Reliability – trusted as full and accurate representation of the fact
Integrity – complete and unaltered
Usability – can be located, retrieved, presented, and interpreted
Codification of best practises to qualify the level of reliability of mapping records information that is collected and used to depict the location and attributes of utility infrastructure
Quality levels envisioned to be as per ASCE 38-02, Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data
Accuracy of mapping records
Accurate content, completeness, extent of coverage, completeness, and spatial accuracy
(Absolute & Relative) Accuracy levels being defined

11. CSA s250 Mapping Standard also
Provides a technically neutral language
Creates a consistent and repeatable approach to mapping and recording of facility information
“as per CSA S250”
Promotes communication among utility infrastructure stakeholders and reduces infrastructure life-cycle challenges
Owners, operators and regulators nationwide want to better manage record the existence, identification, and depiction, and location of buried plant during the planning, design, construction and operation, retirement phases.
The development of a standard for mapping of underground utility infrastructure is a logical next step, building on best practices
Refer back to Common Ground Alliance in Ontario and BC
Infrastructure challenges:
Defintions, terms, symbology, features, have known meaning and can be applied to :Cost management issues, business disruptions to revenue stream, disruption to other utilities, damage prevention, , Time cost, coordination, reduced right of way size, congestion, no cut moratoriums, advancements of trench technology,
-By improving communication between infrastructure stakeholders there is a better opportunity to cooperate and collaborate rather than work in isolation – co-builds, joint trenching,

12. Benefits to all
Improved safety of company and contractor employees and the general public by decreasing utility hits/strikes
Improved reliability and accuracy in the location of underground utility infrastructure mapping records and supporting data
Lower cost in utility design life cycle by sharing accurate and complete utility records in a more timely fashion amongst all users (owners, municipalities, designers, contractors, locators, …)

13. CSA s250: – Mapping of underground infrastructure
Applying the standard to an organization’s business will not eliminate the possibility of litigation, but it will make the production of electronic records easier and their acceptance in a legal proceeding more certain.
This standard is not intended to replace, reduce, or eliminate the “Call before you dig” requirements for field locates of buried utilities

14. CSA s250 is Part of the decision framework
Acts, regulations, by-laws, codes
Results of court actions/decisions, other legal proceeding
Business policies, best practice, procedures, and operational requirements
This standard can be applied to the policies, procedures, practices and documentation that organizations need to establish the integrity and authenticity of recorded information on field notes, plans, sketches, as-builts, GIS systems, or other data/information management systems
Its technology-neutral language allows organizations to apply the procedures to various types and combinations of Information Technology
“…as per CSA s250 statements - will assist them in demonstrating compliance with legal requirements, without dictating the types of technology required.
As a codification of best practices become more embedded into the evolution of this standard, organizations can and will be able to rely on this standard if they implement the appropriate procedures and follow them.
Applying the standard to an organization’s business will not eliminate the possibility of litigation, but it will make the production of electronic records easier and their acceptance in a legal proceeding more certain.
STANDARDS
ISO records management
CAN/CGSB-72.34, Electronic records as documentary evidence
standards endorsed for the Canadian Geospatial Data Infrastructure (CGDI) (DRM, metadata, web services etc)
CSA s250 – Mapping of Underground Utility Infrastructure
Technology neutral language Improves, enhances records management during design, construction, operation, retirement phase of plant
Enables
Framework for collection, access exchange, and distribution

15. Regional Public Works Commissioners of Ontario
Background
RPWCO Task Force formed in June 2005 in order to improve the efficiency and safety of road and utility construction by developing standards for the following:
as-built records of buried utilities;
electronic formats of as-built records; and
planned construction activity in the road allowance.
February 9, 2007
Regional Public Works Commissioners of Ontario

16. What was found
No current mapping standard that addresses accuracy, process, and identification of underground plant
Historically, high variability in the reliability, consistency & accuracy of mapping underground utilities
The (Ontario and BC) Common Ground Alliance movement have introduced Mapping “Best Practices” for Damage Prevention
Recent technological advancements allows for:
Improved records capture (GPS, LIDAR, imagery)
Better records storage (GIS, CADD systems)
Enhanced access and sharing mechanisms
Growing appetite to share utility mapping records
Utility owners/operators already have internal standards

17. Build Up to Development of Standard
2005 to 2006 Q3 – ORCGA Mapping Best Practices finalized and committee dissolved
2006 Q1 to Q3 – RPWCO gathered support to develop a mapping standard
2006 Q3 – RPWCO approached CSA to conduct a study on the viability of developing a new mapping standard
2006 Q4 to 2007 Q2 – Feasibility Task Force
2007 Q2 – Call for participation nationwide to become member of committee to develop new CSA standard
2007 Q3 – New CSA S250 Technical Committee established and kick off
Started from a position of strength by building on best practices generally accepted by industry
Referred to existing documents
Common Ground Alliance: Mapping Best Practices
ASCE SUE concepts
ISO 15489
Policy, practise, process, procedures from various stakeholders
Ensuring that requirements are realistic and can be practically achievable without significant demands/investments or changes to stakeholder group technology, practices or internal processes

18. Why a CSA based standard?
Part of the National Standards System; accredited by the Standards Council of Canada
Provides management framework for administering technical committee
Acts a facilitator; provides neutral third party forum, process, and structure for developing a consensus standard
Leader in developing standards in Canada since founded in 1919.
Originally known as the “Canadian Engineering Standards Association”
215 Staff
9,000 volunteer members worldwide
Over 3,000 publications covering 54 technology areas
Over 40% of its Standards are referenced in legislation
Offers 600+ training events a year attended by 8,500+ students

19. Public Review / Enquiry
TC CSA s250
Mandate:
The Committee shall be responsible for developing and maintaining standards related to mapping and recording of existing in-service underground utility infrastructure and related appurtenances below, at, or near grade and those that are either abandoned or that are reserved for future use.
Chair
Associate
Members
CSA Project
Manager
Public Review / Enquiry
User interest
General interest
Carriers
Regulatory Authority
Voting Members:
The standard applies to those who receive, create, capture, maintain, use, store or dispose of utility related mapping records.
Technical Committee established consisting of subject matter experts, that also represent regional and end user interests.
This standard applies to private and public sector activities of Persons irrespective of whether such activities are undertaken on a for-profit or not-for-profit basis
This standard is intended for use by those who want to improve the assurance that the records they hold are trustworthy, reliable and recognized as authentic.
Consensus Based Approach: 19 19

20. RA Regulatory Authority 4 7
Committee Matrix
Interest categories
Min Max
UI User Interest
GI General Interest
CA Carriers
RA Regulatory Authority
3. Committee Structure
3.1 Categories
Members shall represent the following categories on the basis of their predominant interest in the products or services detailed in Clause 2.1 of these terms of reference:
(a) User Interest (UI) — this category shall include those who are predominantly involved with the supply of services related to the mapping, locating, excavating, data capture and creating, and/or construction of the underground utility infrastructure;
(b) General Interest (GI) — this category shall include those who are predominantly involved in providing planning and design services, and those who are not associated in any way with the supply of services related to the mapping, locating, excavating, data capture and creating, construction, ownership, operation and/or regulation of the underground utility infrastructure. This category may include professionals employed by academic and scientific institutions;
(c) Carriers (CA) - this category shall include those who are predominantly involved with the ownership and/or operation of an underground utility infrastructure; and
(d) Regulatory Authority (RA) — this category shall include those who are predominantly involved in regulating the use and operation of the underground utility infrastructure.

21. CSA s250 promotes the creation, use, and advancement of mapping records, during utility life cycle
Planning
Coordination
Inventory
Drawing Circulation
Cut Repair
CSA s250
Design
The Common Goal of building a composite utility mapping system for Toronto will benefit numerous activities affecting TPUCC members including:
-planning
-coordination
-Drawing circulation
- redlining
-design
-permit issuance
-utility stakeout
-construction and inspection
- cut repair and
-inventory management
Construction
Permit
Utility Stakeout

22. Committee Meetings Held Thus Far
October 2007 (Toronto) - Kick-off and member training session
December 2007 (Mississauga) – Lifecycle of plant
February 2008 (Mississauga) – Content development
April 2008 (Mississauga) – Content development
June 2008 (Vancouver) – Content development
September 2008 (Mississauga) – Rough outline review
November 2008 (Mississauga) – 1st reading of draft
January 2009 (Calgary) – 2nd reading of draft
Teleconferences as required

23. Examples of recent committee discussions …
Feature description and symbology
Common symbology and attributes to be used to graphically represent utility infrastructure and its associated attributes
Municipal utility coordination
How will data get shared?
What data needs to be shared?
How do changes get communicated?

24. Spatial Accuracy Level
Map record accuracy
Spatial Accuracy Level
Description
Geodetic Reference 1
Accurate to within +/- 10cm in the xyz projection coordinate system and referenced to an accepted geodetic datum within a 95% confidence level
absolute 2
Accurate to within +/- 30cm in the xyz projection coordinate system and referenced to an accepted geodetic datum within a 95% confidence level
Absolute 3
Accurate to within +/- 30cm in the xyz projection coordinate system and referenced to an acceptable topographic or cadastral feature within a 95% confidence level
Relative 4
Accurate to within +/- 100cm in the xyz projection coordinate system and referenced to an accepted geodetic datum within a 95% confidence level
No information available related to spatial accuracy
N/A

25. TC - Challenges & Observations
Need to remind ourselves of the benefits of having a standard
Need to maintain interest in the standard by committee members and all stakeholders
Need to assess how the standard will be embraced and then sustained
Definitions: relative, absolute, content, accuracy, depth of cover, elevation
incorporate Standard for mapping into municipal access agreements, rfp contract documents

26. Expected Outcomes
Improved reliability and accuracy in the location of underground utility infrastructure mapping records & supporting data
Improved safety of company & contractor employees and the general public by decreasing utility hits/strikes
Lower cost in the utility design life cycle by sharing accurate & complete utility records in a timely fashion amongst all users (municipalities, carriers, contractors, designers, consultants, locators…)

27. What does it mean to me>
Once CSA S250 is published, stakeholders may:
Ignore it
Use standard to support their records management frameworks
Voluntarily modify internal practices, processes, systems to meet or exceed standard
formally mandate implementation of all or part of CSA standard in regulatory/legislated framework

28. Next Steps - Timeline for Publication
Complete rough outline June 2009
Enquiry (public review) stage – Fall 2009
Approval by CSA Technical Committee – Winter 2009 / 2010
Ready for publication – Summer 2010
CSA “S250” – Mapping of underground utility infrastructure

29. Questions?
Thank-you!