1. M & E for K to 12 BEP in Schools

2. Objectives: enhance KSAs on Monitoring and Evaluation
adapt appropriate M & E tool for K to 12 in school level
At the end of the session, the participants will be able to:
enhance KSAs on Monitoring and Evaluation
adapt appropriate M & E tool for K to 12 in school level
At the end of the session, the participants will be able to:
enhance KSAs on Monitoring and Evaluation
adapt appropriate M & E tool for K to 12 in school level
At the end of the session, the participants will be able to:
enhance KSAs on Monitoring and Evaluation
adapt appropriate M & E tool for K to 12 in school level
Objectives:
At the end of the session, the participants should be able to:
enhance KSAs on Monitoring and
Evaluation
adapt appropriate monitoring tools for K to
12 at the school level

3. Group Activity Write your personal experience about
Monitoring and Evaluation.
Differentiate Monitoring from Evaluation
Present your output in three (3) minutes

4. Factors/areas monitored and evaluated
Thinking Aloud!
Factors/areas monitored and evaluated
(what?)
Reasons
(why?)
Methods used
(how?)

5. It also takes monitoring and evaluation to go together…

6. What is Monitoring?
Although the term “monitoring and evaluation” tends to get run together as if it is only one thing, monitoring and evaluation are, in fact, two distinct sets of organizational activities, related but not identical.

7. What is Monitoring? Monitoring
the systematic collection and analysis of information as a project progresses.
It is aimed at improving the efficiency and effectiveness of a project or organization.
It is based on targets set and activities planned during the planning phases of work.

8. What is Monitoring? Monitoring
It helps to keep the work on track, and can let management know when things are going wrong.
If done properly, it is an invaluable tool for good management, and it provides a useful base for evaluation.
It enables you to determine whether the resources you have available are sufficient and are being well used, whether the capacity you have is sufficient and appropriate, and whether you are doing what you planned to do

9. M&E is more than an activity, more than collecting data, and more than reporting. It is purposive, deliberate, and systematically undertaken.

10. What is Monitoring? Monitoring involves:
Setting up systems to collect information relating
to these indicators;
Collecting and recording the information;
Analyzing the information;
Using the information to inform day-to-day
management.

11. Monitoring is an internal function in any project or organization

12. What is Evaluation? Evaluation involves:
Looking at what the project or organization intended to achieve – what difference did it want to make? What impact did it want to make?
Assessing its progress towards what it wanted to achieve, its impact targets.
Looking at the strategy of the project or organization. Did it have a strategy? Was it effective in following its strategy? Did the strategy work? If not, why not?

13. What is Evaluation? Evaluation involves:
Looking at how it worked. Was there an efficient use of resources? What were the opportunity costs of the way it chose to work? How sustainable is the way in which the project or organization works? What are the implications for the various stakeholders in the way the organization works.

14. Efficiency Effectiveness Impact
Indicators of M & E
Efficiency
Effectiveness
Impact

15. Efficiency Indicators of M&E
tells you that the input into the work is appropriate in terms of the output. This could be input in terms of money, time, staff, equipment and so on.

16. Effectiveness Indicator of M&E
is a measure of the extent to which a development program or project achieves the specific objectives it set. If, for example, we set out to improve the qualifications of all the high school teachers in a particular area, did we succeed?

17. Impact Indicator of M&E
tells you whether or not what you did made a difference to the problem situation you were trying to address.

18. Impact Indicators of Monitoring
Was your strategy useful? Before deciding to get bigger, or to replicate the project elsewhere, you need to be sure that what you are doing makes sense in terms of the impact you want to achieve.

19. Continuous Improvement
Areas of M & E
Planning
Decision-making
Continuous Improvement

20. Areas of M & E
Planning
The Plan provides the scope of monitoring and evaluation.
The Plan defines the areas to be monitored and evaluated

21. Areas of M & E
Plan provides the:
destination (outcomes)
directions (strategies) and
means (resources) to get to the
destination.

22. The Plan should be: Areas of M & E Accurate Correct
Clearly written (targets and indicators)

23. Decision-making Areas of M & E the process of identifying and
selecting alternatives, directions, and/or solutions

24. Continuous Improvement
Areas of M & E
Continuous Improvement
a management process where delivery processes are constantly evaluated and improved in the light of efficiency, effectiveness and flexibility

25. Continuous Improvement
Areas of M & E
Continuous Improvement
M&E is undertaken not just for troubleshooting or making corrections. It is an important element for improving practices in order to increase the likelihood of achieving the desired outcomes. Monitoring and evaluation are means to support the continuous learning processes of an organization.

26. Four interrelated processes of M & E
Planning
Monitoring
Adjustments
Evaluation

27. M&E Frame Elements M&E Frame Elements 1. M&E Reasons & Interests
Objectives
Questions
Information Requirements / Scope
3. Monitoring Processes & Strategies
Monitoring Standards
Monitoring Processes & workflow
Monitoring Tools.
2. M&E Strategies
Methods of Information Analysis
Methods of Data Capture/Collection
Information Source

28. Measure of Performance
Types of M & E
Types of
M & E
Description
Measure of Performance
Timing
Progress M&E
Assessment of an ongoing
implementation. The objective is to steer
implementation as efficiently as possible
based on the approved plan.
Efficiency Physical
Accomplishment
(Actual versus Plan)
During
Implementation

29. Measure of Performance
Types of M & E
Types of
M & E
Description
Measure of Performance
Timing
Initial Gains
Evaluation
Keeps track of the changes or
improvement in the behavior,
performance and practices of the target
group/s.
Initial Gains Improvement in
the performance
of target group/s
Middle of the
Implementation
and before the
termination of the
current plan

30. Measure of Performance
Types of M & E
Types of
M & E
Description
Measure of Performance
Timing
Results or
Outcome
M&E
Measures the realization of Outcome
level objectives; Determines the
effectiveness of the implementation
Effectiveness –
achievement of
benefits
immediately after
the end of
implementation

31. Measure of Performance
Types of M & E
Types of
M & E
Description
Measure of Performance
Timing
Impact
Evaluation
Measures the contribution of the
interventions to a higher level objective
Impact –
achievement of
long term
objectives
Post
Implementation
(not immediate)

32. Misconceptions
M&E is about submitting reports. Report preparation and submission is just one of the many functions in M&E. It includes the process of gathering data and information, analyzing them, writing and presenting these in a format that will facilitate decision making. These reports will be the basis for future actions and future designs of programs and projects.

33. Misconceptions M&E is about field visits and data gathering.
The M&E System is often equated to filling up forms, tables, and matrices. The more important activity of validating the data and information is often neglected. The practice of filling up forms, tables, and matrices lead to erroneous data and information.
M&E is about field visits and data gathering.

34. School M&E System
This is a M&E system for the schools, designed to meet the information needs and decision making requirements of the school heads, teachers and school's nonteaching staff.

35. School M&E System
The School M&E System empowers the school managers and teachers to make intelligent decisions based on data and information it gathers about its own performance and progress. It is a system designed to minimize the school's dependence from externally generated report about school performance which often arrives late and in a form not useful to the school's decision making requirements.

36. School M&E System The School M&E System tracks the following:
the quality of learners participation which includes attendance, classroom participation, academic performance
the quality of the learning environment which includes school facilities, textbooks
and materials

37. School M&E System The School M&E System tracks the following:
the quality of the teaching and learning process
the participation of the school stakeholders like the parents, communities, local government units
the capability of the school administrators on school based management, and
the efficiency of the school to deliver school programs and projects outlined in the SIP

38. M&E of K to 12 in Schools Goals and Objectives:
DepEd Memorandum No. 196, s. 2012
Goals and Objectives:
identify strengths and weaknesses of the K t0 12 teacher training, curriculum and support instructional packages
determine teachers’ extent of participation in performing their roles as implementers of K to 12 curriculum

39. Key Information Needed:
On Curricular and Scope
Curricular coverage
Sequencing of competencies
Clustering of competencies within and across learning areas
Appropriateness of content and performance standards

40. Key Information Needed:
B. On Instructional Delivery
Availability of provided LMs and TGs
Provision of holistic, integrative and interactive learning
Use of additional time for tool subjects (ICL) and special instructional programs/interventions

41. Monitoring instruments:
Key Informants:
Monitoring instruments:
Teacher
Pupils/students
Principal
Parents
Classroom Observation
Interview
FGD

42. M & E Tool Form 1: Enclosure No. 3 to Deped
Memorandum No. 196, s. 2012
Form 3: Enclosure No. 3 to Deped Memorandum No. 196, s. 2012

43. Activity
Each group will receive an M & E results on K to 12 for Grades 1 and 7.
Based on the findings, what are your specific plan of action?
Present your output in 5 minutes using the template provided.

44. Findings/Issues & Concerns
Plan of Action
Findings/Issues & Concerns
M&E Strategies
Next steps