1. Local Law Enforcement Block Grant (LLEBG) 2014 Pre-Bid Webinar
Missouri Department of Public Safety
August 12, 2013

2. DEPARTMENT OF PUBLIC SAFETY CRIMINAL JUSTICE/LAW ENFORCEMENT UNIT CONTACT INFORMATION
Eric Shepherd, Program Manager
(573)
Heather Haslag, Program Specialist
(573)
Sarah Verhoff, Program Representative
(573)
Nancy Capps, Program Representative
(573)
Main Phone: (573)
Fax Number1: (573)
Fax Number2: (573)
LLEBG CFDA #:
MO Department of Public Safety
Attn: CJ/LE
PO Box 749
301 W. High Street, Room 870
Jefferson City, MO

3. OUTLINE General Information Grant Guidelines Application
Post-Application Information
Post-Award Reporting Requirements
Other Resources
Questions?

4. GENERAL INFORMATION

5. SOURCE OF FUNDS Federal Administering Agency:
U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA)
Public Law , Section :
Edward Byrne Memorial Justice Assistance Grant (JAG) Program combined the Edward Byrne Memorial Formula Grant (Byrne) and Local Law Enforcement Block Grant (LLEBG) Programs to streamline funding and grant administration.
The Byrne program was created in honor of Officer Edward R. Byrne
Officer Byrne was a New York Police Officer shot and killed at the age of 22 while on detail protecting a witness who agreed to testify in court against local drug dealers
The LLEBG program was created to reduce crime and improve public safety
Missouri continued to administer contracts under the purpose area of LLEBG (separate from the purpose area of JAG)

6. FUNDING Missouri Base Allocation +
Formula Allocation (population & crime)
Missouri
Base Allocation
<$10K Allocations
>$10K Allocations
JAG
(Base $)
Department of Public Safety
(60%)
Local Units of Government
(40%)
LLEBG
(<$10K $)
NOTE: These direct allocations (>$10K Allocations) are not eligible for LLEBG funds from MO DPS.

7. FUNDING OVERVIEW Federal Fiscal Year = October 1 to September 30
Missouri Award
Direct Local Awards
DPS
Admin
JAG
LLEBG (<$10K Awards)
FY 2006
$5,788,058
$1,605,676
$4,182,382
$418,238.20
$3,054,596.80
$709,547.00
FY 2007
$8,935,310
$2,700,193
$6,235,117
$623,511.70
$4,737,674.30
$873,931.00
FY 2008
$3,217,571
$763,360
$2,454,211
$0.00
$1,971,915.25
$482,295.75
FY 2009
$9,808,221
$3,109,717
$6,698,504
$669,850.40
$5,215,081.60
$813,572.00
FY 2010
$9,338,711
$2,931,440
$6,407,271
$560,322.70
$5,042,904.30
$804,044.00
FY 2011
$7,513,737
$2,287,508
$5,226,229
$522,622.90
$4,057,417.80
$646,188.30
FY 2012
$5,959,362
$1,708,787
$4,350,575
$425,058.50
$3,218,055.30
$607,462.20
FY 2013
$5,955,310
$1,569,390
$4,385,920
$438,592.00
$3,258,824.00
$688,504.00
Federal Fiscal Year = October 1 to September 30
State Fiscal Year = July 1 to June 30
FY2013 Award will first be used with 2014 LLEBG on 1/1/14 and with 2014 JAG on 7/1/14
DPS has approximately $704,000 available for 2014 contracts
Consists of de-obligations from 2013 LLEBG sub-awards and uncommitted award amounts from FY2012 and FY2013; will have a final total when the 2013 LLEBG grants are all closed

8. GRANT GUIDELINES

9. GOVERNING DIRECTIVES
42 U.S.C Part E of Title I of the Omnibus Crime Control and Safe Streets Act of 1968
Office of Justice Programs (OJP) Financial Guide:
Office of Management and Budget (OMB) Circulars:
A-87: Cost Principles for State and Local Governments
A-102: Uniform Administrative Requirement for Grants-in-Aid to State and Local Governments
A-133: Audits of States, Local Governments, and Non-Profit Organizations
28 CFR Part 69: Restrictions on Lobbying
28 CFR Part 23: Criminal Intelligence Systems Operating Policies
Executive Order 12549: Debarment and Suspensions
Variety of other federal laws, rules, and guidance

10. ELIGIBLE APPLICANTS Any state or local unit of government
Except those eligible for a direct FY2013 JAG award; check the ineligibility list before you start an application!
Non-profit or for-profit organizations are not eligible
Law enforcement agencies apply through their respective unit of government
State agencies must have budgetary spending authority prior to submitting an application

11. ELIGIBILITY REQUIREMENTS
Applicants must be compliant with the following state statutes:
Section RSMo
Uniform Crime Reporting (UCRs)
Section RSMo
Racial Profiling Reporting
Section RSMo
Federal Forfeiture Report
Section RSMo
Recording of Custodial Interrogations
Section RSMo
Forwarding Intoxication-Related Offenses to MSHP

12. ELIGIBLE PURPOSE AREA Allowable Budget Category: Equipment
Purchase of basic law enforcement equipment and technology that will enable law enforcement agencies to reduce crime and improve public safety
Funding will not be approved for specialized law enforcement teams (e.g. SWAT, Drug Task Forces)
Funding will be considered if the officers perform normal patrol duties and double as a specialized team (make this clear in your application – who will use it?)
Priority funding will be granted to those items directly related to officer safety

13. ALLOWABLE COSTS Allowable costs include, but are not limited to:
Ballistic Vests, Carriers, Plates
Flashlights
Gun Racks/Locks
In-Car Cameras
Lights Bars/Warning Lights/Directional Sticks
Mobile Data Terminals (MDTs)
Police Cruisers
Protective Clothing/Gloves
Radios: Portables, Mobiles, Repeaters, and Base Stations
Reflective Vests/Raincoats
Road Flares/Cones
Security Devices: Handcuffs, Leg Irons
Siren Boxes & Speakers
Surveillance Systems for Jails
Trauma Kits/First-Aid Kits
Vehicle Cages/Partitions
Contact a vendor for pricing and costs for shipping, programming, installation, etc.

14. ALLOWABLE COSTS – SPECIAL CONDITIONS
Bulletproof Vests
Encouraged to seek federal funding through the Bulletproof Vest Program (BVP) – but will not be denied funding automatically
BJA guidelines allow you to purchase vests at any threat level, make or model, and from any distributor so long as the vest has been tested and found to comply with the applicable National Institute of Justice (NIJ) ballistic or stab standards –
BJA guidelines also require bulletproof vests to be American made.
BJA guidelines require recipients of funding for vests to have a written “mandatory wear” policy in effect. There are no requirements regarding the nature of the policy other than it being a mandatory wear policy for all uniformed officers while on duty. Recipients will be required to send a copy of such policy to DPS when returning the signed Award of Contract documents. (Do not send with application)
Police Cruisers
Include marked or unmarked sedans, police motorcycles, bicycles, and segways. Other types of vehicles may be allowable but will be subject to approval based on the justification provided on the Budget form
Radios
Portable/handheld radios, repeaters, and base stations have no specific requirements
Mobile radios within the vehicle must be Project 25 (P25) compliant and capable of operating in the Trunked mode at the time of purchase.
Must identify the model number and provide specific justification on the Budget form

15. UNALLOWABLE COSTS Unallowable costs include, but are not limited to:
Breathalyzers and PBTs
Canines and Canine Expenses
Finance Fees/Late Charges
Less than Lethal Weapons
Office Equipment (e.g. desktop computers, scanners, copiers, printers)
Office Furniture (e.g. file cabinets, desks)
Military-Type Equipment
Push Bumpers
Radar Guns/Radar Trailers
Range Simulation Equipment
Software
Spikes/Stop Sticks
Tasers
Vessels/Boats
Weapons and Ammunition
Funding will not be approved for weapons or any tactical items that attach to a weapon (e.g. tactical flashlight)

16. PROGRAM GUIDELINES Contract Period: January 1, 2014 to June 30, 2014
Six (6) month contract period
Cannot request an extension
Funds must be obligated within the contract period
Funds which are properly obligated are allowed 60 days after the contract end date (August 28) to be expended
Any funds not properly obligated or expended will revert back to DPS for the 2015 LLEBG awards
Cannot request more than $9,000 as federal/state share
Can only submit 1 application per agency
Cannot use LLEBG monies to supplant local, state, or other federal monies
Funds are disbursed to the recipients at the beginning of the contract period (usually early- to mid-January)

17. LOCAL MATCH REQUIREMENT
Minimum 10% of Total Project Cost
Examples:
$5,000 Total Project Cost = $500 Local Match Share & $4,500 Federal/State Share
$10,000 Total Project Cost = $1,000 Local Match Share & $9,000 Federal/State Share
$15,000 Total Project Cost = $6,000 Local Match Share & $9,000 Federal/State Share
Allowable Local Match:
Cash (newly appropriated)
Cash Donations
Federal Forfeitures (if allowed by Equitable Sharing Program)
Unallowable Local Match:
State or Local Forfeitures
Other Federal Grant Funds
Indirect Costs
Existing Budgeted Funds

18. APPLICATION

19. GENERAL APPLICATION GUIDELINES
Solicitation released Monday, August 12, 2013
DPS LLEBG website:
DPS WebGrants Funding Opportunity:
Applications must be submitted online in WebGrants
Paper applications will not be accepted
Applications due by 5:00 p.m. on Fri., Sept. 13, 2013
WebGrants will not accept late applications - - start early!

20. HOW TO APPLY
Applicant must be registered within WebGrants to access the grants management system and funding opportunity
Use the LLEBG Solicitation and the WebGrants form instructions to aid in the completion and submission of an application; re-read the form instructions and the information provided to ensure relevance and completeness
The LLEBG Application has 12 components (forms); each component must be “Marked Complete”
Form and field instructions have been provided to aid in the completion of each form
Each form has required fields indicated by a red asterisk (*) ; form cannot be saved until each field contains data

21. STEP #1 – LOGIN or REGISTER
Returning Users or Organizations:
enter UserID and Password
New Organizations:
click the ‘Register Here’ link; refer to page 11 of the 2014 LLEBG Solicitation

22. STEP #2 – VERIFY ‘MY PROFILE’
Maintain profile and contact information
Maintain organization’s information
Do not change the Applicant Agency name though
Add additional registered users
Add only if individual is not already a registered user
Notify DPS to add if individual is already a user associated with a different grant
Notify DPS via the “Correspondence” component of WebGrants if you add a new individual; must use the Change of Information Form
Remove registered users
Notify DPS via the “Correspondence” component of WebGrants if you need an individual removed; must use the Change of Information Form
Do not delete a registered user yourself; the individual is not automatically removed from the General Information form as a grantee contact or from the Distribution List

23. CLARIFICATION OF ALERTS & NOTIFICATIONS
Two types of notifications:
Automated alerts triggered on application and grant phases (e.g. status change, submission, negotiation, approval, not approved)
Mass distribution list s from DPS staff (e.g. reminders, updates, training notices)
Alerts/Notifications are sent from
Add to safe sender list or a contact list to avoid being treated as junk/spam
Do not overlook these alerts as they can contain important and time-sensitive information
While the record is in the “My Applications” module, only the Primary Contact receives system-generated alerts
While the record is in the “My Grants” module, the Primary Contact and Additional Grantee Contacts, as applicable, receive system-generated alerts

24. STATUS OVERVIEW My Applications:
Submitted – application has been submitted by the grantee
Under Review – application has been assigned for review
Correcting – application is being edited by the grantee
Approved – application has been approved, following any necessary revisions by the grantee
Awarded – award of contract documents being signed by grantee and grantor
My Applications – Archived Applications:
Editing – application was initiated but never submitted prior to the close of the funding opportunity
Withdrawn – application has been withdrawn from consideration by the grantor per request by the grantee
My Grants:
Underway – application officially becomes a grant
Suspended – grant has been “frozen” due to delinquent reporting and/or inappropriate activities
My Grants – Closed Grants:
Closed – grant has been closed by grantor

25. WEBGRANTS - MAIN MENU
Grantee Instructions: general instructions and navigational aids
My Profile: maintain contact information, reset password, & add users
Funding Opportunities: displays posted program funding opportunities
My Applications: displays previously created applications for the user’s organization
My Grants: displays awarded grants for a user’s organization

26. STEP #3 – FIND FUNDING OPPORTUNITY
Select “Funding Opportunities” from the Main Menu
Select the appropriate “Opportunity Title” from the list of posted grants

27. STEP #4 - CREATE APPLICATION
Funding Opportunity screen includes:
General Information
Description
Attachments
Website Links
Copy Existing Application:
used by organizations reapplying for funds under the LLEBG program area
application is created with same information supplied for the 2013 LLEBG application
2. Start a New Application:
used by organizations that have not applied under the LLEBG program area or want to start from scratch
application is created with no existing data
MAKE SURE IF COPYING AN EXISTING APPLICATION, TO COPY FROM THE SAME PROGRAM AREA!!

28. FORM #1: GENERAL INFORMATION
Complete the form:
Primary Contact: select from the drop-down box, which will pre-populated based on name of the individual associated with the login information.
This individual will be the recipient of s during the application, review, and negotiation phases.
Project Title: enter a brief descriptive title for the proposed project. If the application is a continued project, use the same project title from past years.
Do not use LLEBG or Local Law Enforcement Block Grant as your project title!!
Organization: select from the drop-down box, which will pre-populate based on the organization associated with the selected primary contact person.
Click “Save” when completed
Review the form
Click Edit to make changes and/or click the “Go to Application Forms” link to continue

29. FORM #2: CONTACT INFORMATION
Complete the entire form as indicated:
Authorized Official (AO) – the individual that has the ability to legally bind the applicant agency in a contract
Project Director (PD) – the individual that will have direct oversight of the proposed project
Fiscal Officer (FO) – the individual who has responsibility for accounting and audit issues at the applicant agency level
Officer in Charge (OIC), if applicable – the individual that will act as the supervisor or commander of the proposed project
Click “Save” when complete
Review for accuracy
If revisions are necessary, click “Edit” and then re-save when completed
Click “Mark as Complete” when the data is complete
Check yourself…
Is each individual identified correctly?
Is the contact information current and accurate?
Refer to page 16 of the 2014 LLEBG Solicitation if you have an Acting Police Chief.

30. FORM #3: PROJECT SUMMARY
Complete the entire form as indicated:
Application Type – select ‘New’, ‘Continuation’, or ‘Expand/Enhance Existing Project’
Current Contract Number(s) – leave blank if ‘New’ or enter your previous LLEBG contract number if ‘Continuation’ or ‘Expand/Enhance’
Program Category – select ‘Law Enforcement’
Project Type – select ‘Statewide’, ‘Regional’, or ‘Local’
Geographic Area – enter general service area
Brief Summary – enter brief description of proposed project and costs
Program Income – select ‘Yes’ or ‘No’
Click “Save” when complete
Review for accuracy
If revisions are necessary, click “Edit” and then re-save when completed
Click “Mark as Complete” when the form is complete
Check yourself…
Is the form current and accurate?
Refer to page 18 of the 2014 LLEBG Solicitation for additional clarification or examples.

31. Refer to page 19 the 2014 LLEBG Solicitation for examples!!
FORM #4: BUDGET
Complete the Budget:
To create new budget lines, click “Add” for the appropriate category
To edit an existing budget line, click on the blue hyperlink of the budget item or click “Edit”, make the changes, and click “Save”
To delete an existing budget line, click on the blue hyperlink of the budget item and click “Delete”
DO NOT LEAVE $0 BUDGET LINES!
Complete the Budget Justification
To enter or edit, click “Edit”
Click “Save” when completed
Review for accuracy
Click “Mark as Complete” when the form is complete
Check yourself…
Are the budget lines clearly labeled? Is the basis for cost estimate clearly identified for each budget line?
Does the budget justification address each cost item and provide all requested information?
Refer to page 19 the 2014 LLEBG Solicitation for examples!!

32. FORM #5: BRIEF HISTORY OF PROJECT AGENCY
Provide the requested information:
Brief “history” of Project Agency
Geographical location and population
Description of services provided by the Project Agency
Number of sworn officers
Number of vehicles
Click “Save” when complete
Review for accuracy
If revisions are necessary, click “Edit” and then re-save when completed
Click “Mark as Complete” when the form is complete
Check yourself…
Did you provide a brief history of the project agency (e.g. Sheriff’s Office, Police Department, Public Safety Department)?
Did you identify the geographical location of the service area and the population within such service area?
Did you provide a description of the services provided by the project agency (e.g. mutual aid to neighboring communities, 24/7 policing, DARE or SRO, jail/detention center, crime laboratory, drug court, cold case unit, domestic violence unit)?
Did you identify the number of sworn officers and vehicles?
Does the information provide DPS with a basic understanding of the project agency?

33. FORM #6: STATEMENT OF PROBLEM
Provide the requested information:
Identify problem references
Include facts and statistics
Identify existing resources, demographic or geographic specifications, etc.
Click “Save” when complete
Review for accuracy
If revisions are necessary, click “Edit” and then re-save when completed
Click “Mark as Complete” when the form is complete
Check yourself…
Are the problem references clearly identified and relative to the proposed project?
Did you include facts and/or statistics (e.g. number of calls for service, number of arrests, types of arrests, criminal activity, number of times a vehicle has been unavailable, number of attacks on officers, etc) to support the problem references? Are the facts and statistics current?
Did you identify existing resources (or the lack thereof), demographic and geographic specifications, etc?
Did you demonstrate a need for funding?

34. FORM #7: COMMUNITY IMPACT
Provide the requested information:
Describe how the project will affect the community(s) being served
Describe how the project will affect the public safety and crime-related issues in the community(s).
Click “Save” when complete
Review for accuracy
If revisions are necessary, click “Edit” and then re-save when completed
Click “Mark as Complete” when the form is complete
Check yourself…
Is the information current and accurate?
Does the information provided tie back to the community and the citizens in that community?
Refer to page 23 of the 2014 LLEBG solicitation for an example!

35. FORM #8: CERTIFICATION OF LOCAL MATCH
Identify the local match source(s) and amount(s), if applicable
To create new local match lines, click “Add”
To edit an existing local match line, click on the blue hyperlink of the agency name, make the changes, and click “Save”
To delete an existing local match line, click on the blue hyperlink of the agency name and click “Delete”
Review for accuracy
Click “Mark as Complete” when the form is complete
Agency Name: Contributor (e.g. City, County, Donating Company, etc)
Source: Fund (e.g. General Revenue, Donation, Civil Service Fees, etc)
Amount: total amount contributed by the identified Agency Name from the identified Source
Check yourself…
Is the source of local funds clearly identified?
Is the source of local funds allowable?
Does the total equal the Total Local Match Share on the Budget?

36. FORM #9: AUDIT REQUIREMENTS
Complete the form:
Date of Last Audit
Dates covered by Last Audit
Name of auditing firm
Phone number for auditor
Date of Next Audit; enter TBD if unknown
Dates covered by Next Audit; enter TBD if unknown
Name of auditing firm for next audit; enter TBD if unknown
Amount of Federal and State assistance received during last audited period
Click “Save” when complete
Review for accuracy
If revisions are necessary, click “Edit” and then re-save when completed
Click “Mark as Complete” when the form is complete
Check yourself…
Is the form current and accurate?
Does the form reflect information for the applicant (e.g. city, county, state department)?

37. FORM #10: REQUIRED ATTACHMENTS
To upload the required document, click on the blue hyperlink
To delete an uploaded file, click on the recycle bin in the “Delete” column
Click “Mark as Complete” when the form is complete
Project Agency’s Organizational Chart: a diagram that shows the structure of an organization and the relationships and relative ranks of its parts and positions/jobs. Should preferably be designed as a flow chart type of document.
Refer to page 51 of the 2014 LLEBG Solicitation for an example
Check yourself…
Is the organizational chart for the Project Agency?
Is the file type a commonly used program?
Is the file password protected? If so, remove.

38. FORM #11: OTHER ATTACHMENTS
Potential “other” attachments:
Vendor quote
Documents to support narrative
Letters of support
Applicants not providing additional attachments should just click “Mark as Complete” and continue.
To upload an additional document:
Click “Add”
Browse for the attachment on your computer or storage device
Enter a brief title for the document
Click “Save”
To delete an uploaded file, click on the recycle bin in the “Delete” column
Click “Mark as Complete” when the form is complete
Check yourself…
Is the attachment relative to the project?
Is the file type a commonly used program? If not, DPS may not be able to open the file.
Is the file password protected? If so, need to remove.

39. FORM #12: CERTIFIED ASSURANCES
Obtain a copy of the 2014 LLEBG Certified Assurances and read thoroughly
Complete the form
Click “Save” when complete
Review for accuracy
If revisions are necessary, click “Edit” and then re-save when completed
Click “Mark as Complete” when the form is complete
Check yourself…
Does your Authorized Official agree with the terms and conditions? If not, have you provided a valid reason?
Did the correct Authorized Official “sign” the form?
Is the Date reflective of the current funding opportunity?

40. STEP #5 - REVIEW/SUBMIT APPLICATION
Preview Application
Read through the entire application
Review your budget
Ensure you have identified a minimum 10% local match
Check that your Certification of Local Match form equals the Budget form
Verify the name and date on the Certified Assurances form
Have another individual critique your proposal!
Click “Submit”
Confirmation screen will appear
Primary Contact will receive confirmation of submission
Contact DPS staff at prior to deadline if revisions are necessary to a submitted application
Contact DPS staff at within 24 hours after the deadline if technical issues with WebGrants prevents you from submitting your application by the deadline.

41. POST-APPLICATION INFORMATION

42. APPLICATION REVIEW Grant Review Meeting: October 29-30, 2013
Review panel will consist of DPS staff and volunteers from other state and local agencies
Applicants will not be contacted if their application is deficient of information
Applicants will receive notification via WebGrants approximately 2-4 weeks following the review meeting
Funding will not be released through any other forum – so please be patient!!

43. EVALUATION CRITERIA
Evaluation criteria will consist of, but not limited to:
Demonstration the project fits within parameters of LLEBG Program
Demonstration of need, including geographic location, local demographics, local statistics, other programs and/or resources available to the applicant agency, etc.
Justification for items being requested
Meets local match requirement
Demonstration that funds will not be used to supplant other federal, state, or local funds
Compliance with state statutory requirements
Legally binding signature on Certified Assurances form
Key elements captured in written narrative
Overall quality and completeness of the application

44. GRANT TIMELINE August 12: Post Solicitation & Open Funding Opportunity
September 13: Applications Due in WebGrants
October 29-30: Review Meeting
November: Send Notifications
If you are approved for funding:
November: Application Revisions, if applicable
December: Sign Contracts
January 1: Contracts Begin (cannot order equipment before this date)
June 30: Contracts End (equipment must be ordered by this date
August 28: Equipment must be paid for
September 10: Status Report must be submitted in WebGrants

45. POST-AWARD REPORTING REQUIREMENTS

46. REPORTING REQUIREMENT
Status Report
Submitted in WebGrants via the “Status Report” grant component
Due no later than September 10, 2014
Identifies your actual expenditures once all items have been ordered, received, and paid
Must provide a copy of the following:
Local Purchase Order (or substitute authorizing purchase by unit of government)
Copy of Invoice/Receipt(s)
Copy of Check(s) to Vendor

47. OTHER RESOURCES

48. OTHER AVAILABLE RESOURCES
COPS Hiring Program
U.S. Department of Justice, Office of Community Oriented Policing Services (COPS) awards grants to hire and train community police professionals.
Bulletproof Vest Program (BVP)
U.S. Department of Justice initiative created in BVP funds up to 50% of the cost of each vest purchased or replaced.
Department of Defense (DoD) Program
Administered by DPS to provide excess military equipment to law enforcement agencies.
MO Crime Prevention Information Center
Established within DPS in 1994 as an information clearinghouse for crime prevention efforts. Items such as brochures, coloring books, crayons, pens, bookmarks, key chains, and litterbags are available upon request at no cost (other than shipping). Videos, Fatal Vision Goggles, and the McGruff Costume are also available on a loan basis
Other DPS Grants

49. QUESTIONS?