1. Oracle Project Accounting/Contracts Presentation
Integration Overview

2. OKE is an acronym for Oracle Project Contracts
What does OKE stand for?
OKE is an acronym for Oracle Project Contracts O
Oracle K
Contracts (legal abbreviation for) E
Engineer to Order

3. Reporting and Analysis
OKE Project Scope
Defining, implementing, and training employees on standard processes and technology for integrated contract execution and management
Converting active contract data
Converting contract data related to active Construction projects from legacy system and Oracle Purchasing to OKE (8 Construction Projects)
Scanning those contracts and related documents and saving them to Documentum
Processes:
Technology:
Business
Document
Management
Contract
Execution
Requisition/
Purchase
Order
Project
Closeout
Contract
Change
Management
Reporting and Analysis

4. OKE is... OKE is not... What is OKE?
A repository for contract financials and reporting information
A structure for executing and managing contracts and their related documents (e.g. letters of intent, business documents, and change orders)
A tool to link to contracts and business documents in Documentum
OKE is not...
A tool for contract creation--you cannot print out your final contract from OKE
Generating additional work
Intuitive--it will take some practice to get used to its functionality

5. How will you benefit from OKE?
Benefits
How will you benefit from OKE?
Consistent contract processes and technology
Automated reminders to facilitate contract compliance
Single data entry point for contract information
One version of the truth
Real-time access to comprehensive contract data in a single contract repository
Enhanced reporting capabilities
Compliance with Sarbanes-Oxley Act
Intensive use of Oracle Workflow for approval authorizations
How many of you have waited on contracts because of Legal review?
Have you heard…Well, Richard does it this way, but Jack prefers to….?
Has any one seen the Parent Guarantee for the project?
How many times have you tracked down binders and sifted through tens of pages to find what you are looking for?
Have you heard, “Jeff Hill can get you that information.”

6. Background
Systems view

7. High-level Execution/Management Process
Contract Execution
Enter letter of intent and contract information in OKE
Utilize approval workflows
Access contract documents via Documentum
Business
Document
Management
Business Document Management
Send and receive business documents
Enter business document information in OKE
Access business documents in Documentum
Contract
Execution
Requisition/
Purchase
Order
Project
Closeout
Describe each of the 6 major components of OKE:
Contract Execution
Business Document Management
Purchase Order
Change Management
Project Closeout
Report and Analysis
Mention that we will cover each one of these in-depth over the next 2 days.
Requisition/Purchase Order
Initiate requisitions via OKE
Import and autocreate requisitions into POs in Oracle Purchasing
Change
Management
Change Management
Enter trends, internal contract adjustments, and change orders
Reporting and Analysis
Project Closeout
Closing contracts and the project
Reporting and Analysis
Inquire on contract data
Run contract reports

8. Integration Points of OKE with Other Systems
Documentum
Document Images
Oracle Project
Contracts
OKE is integrated with three other applications
Documentum
Oracle Project Accounting
Purchasing
OKE integrates with Documentum to store Business Document images, contract images, and change orders
OKE integrates with Project Accounting to store contract/project financials. For example, when change orders are completed in OKE, the change in financials is reflected in Project Accounting.
OKE integrates with Oracle Purchasing to requisitions items for contracts. You will no longer use Oracle Purchasing to requisition items. Instead, all requisitions are done in OKE and then imported by the Buyer from OKE to Purchasing.
Trends
Requisitions
Oracle Project
Accounting
Commitments
Oracle
Purchasing
Oracle
Accounts
Payable
Actuals

9. Coding happens at the lowest level task only
What is a Project?
A Project is a body of work to which costs are charged and tracked
A Project can be made up of one or many tasks, which identify the specific breakdown of the project work
The hierarchy of tasks is called the Work Breakdown Structure (WBS)
Coding is the writing of project and task or account distribution information on an invoice, purchase order, requisition, timesheet or expense report so the document and its accounting is entered correctly in the system.
Coding happens at the lowest level task only
Project
Task 1
Task 2
Task 1.1
Task 1.2
Task 2.1
Task 2.2

10. What is a Project Template?
A Project Template is a pre-defined WBS structure that can be copied and modified to create new projects
Mirant has various groups of templates/projects

11. Template Example - Construction
Tasks 00
Indirect Accounts 01
Sitework & Demolition 02
Concrete
Sub-
Tasks
000
Home Office Administrative Charges
010
Site Prep, Grading & Improvement
020
Powerhouse Concrete
Lowest
Level
Sub-Tasks
for 020
Boilerhouse HRSG Slabs
Turbine / Generator Equipment Foundation
Misc. Powerhouse Equipment Foundations

12. What is a Parent Project?
Organization of multiple sub-projects under a primary project
Allows inquiry across sub-projects
Parent (Master)
Creating a parent project and associating sub-projects with it
At the direction of a project manager, the Project Control Group (PCG) sets up a parent project like any other project, except enters “Parent Project” in the Type field (rather than Capital, Administrative, etc.).
The PCG sets up the sub-projects to be associated with the parent project. The association to the parent project is made in the Classifications region of each sub-project by selecting “Parent Project Number” in the Category field and then selecting the project number of the parent project in the Class Code field.
The PCG can associate a sub-project with a parent at any point during the project life-cycle. It is not necessary to make the association at the time the project is created. There may be special considerations with the integration between Oracle Project Accounting and Oracle Project Contracts.
Sub-
Projects
BusinessDev
Finance
Ops & Maint
Equipment
Construction
Tasks
Business Development Tasks
Finance Tasks
Operations & Maintenance Tasks
Equipment Tasks
Construction Tasks
(Cost Codes)

13. Changes in Project Accounting Example - Contract to PO
Mirant agrees to buy engineered equipment from a vendor for $35M.
Oracle Project Contracts
Oracle Purchasing
Oracle Project Accounting
Contract
Deliverables Tracking System
Requisition PO
Commitments
Project Status Inquiry (PSI) in Project Accounting
Board Approved
Project Budget
Forecast to
Complete
Forecast at
Completion
Project
Budget
Commitments
Actuals
Variance BD
Construction
Finance
O&M
Equipment
$ X
$40M
$ X
$35M
$ X
$0M
$ X
$0M
$ X
$35M
$ X
$5M
Parent
$40M
$35M
$0M
$0M
$35M
$5M
(Updated Nightly)
(Updated Weekly)
(Updated Nightly)

14. Changes in Project Accounting Example - Invoice
Vendor sends Mirant a progress billing for $10M.
Oracle Purchasing
Oracle Payables
Oracle Project Accounting PO
Invoice
Actuals
Project Status Inquiry (PSI) in Project Accounting
Board Approved
Project Budget
Forecast to
Complete
Forecast at
Completion
Project
Budget
Commitments
Actuals
Variance BD
Construction
Finance
O&M
Equipment
$ X
$40M
$ X
$25M
$ X
$10M
$ X
$0M
$ X
$35M
$ X
$5M
Parent
$40M
$25M
$10M
$0M
$35M
$5M
(Updated Nightly)
(Updated Weekly)
(Updated Nightly)

15. Changes in Project Accounting Example - Trend
Mirant realizes the equipment may cost $40M instead of $35M.
Oracle Project Contracts
Oracle Project Accounting
Trend
Deliverables Tracking System
Forecast to Complete
Project Status Inquiry (PSI) in Project Accounting
Board Approved
Project Budget
Forecast to
Complete
Forecast at
Completion
Project
Budget
Commitments
Actuals
Variance BD
Construction
Finance
O&M
Equipment
$ X
$40M
$ X
$25M
$ X
$10M
$ X
$5M
$ X
$40M
$ X
$0M
Parent
$40M
$25M
$10M
$5M
$40M
$0M
(Updated Nightly)
(Updated Weekly)
(Updated Nightly)

16. Changes in Project Accounting Example - Change Order
Mirant and Vendor agree the equipment will cost $39M.
Oracle Project Contracts
Oracle
Purchasing
Oracle Project
Accounting
Trend
Change Order
Deliverables Tracking System PO
Commitments
Project Status Inquiry (PSI) in Project Accounting
Board Approved
Project Budget
Forecast to
Complete
Forecast at
Completion
Project
Budget
Commitments
Actuals
Variance BD
Construction
Finance
O&M
Equipment
$ X
$40M
$ X
$29M
$ X
$10M
$ X
$0M
$ X
$39M
$ X
$1M
Parent
$40M
$29M
$10M
$0M
$39M
$1M
(Updated Nightly)
(Updated Weekly)
(Updated Nightly)