Presentation on theme: "Project Management with VIVA PPM Tool (Project Portfolio Management)"— Presentation transcript:
1 Project Management with VIVA PPM Tool (Project Portfolio Management)
2 Contents Key challenges in today’s organizations Pre-requisites for PPMPPM Project Management FeaturesPPM Portfolio Management FeaturesBenefits of PPMPPM Contact
3 Key challenges in today's organizations Providing executive staff with project health & resource requirementsUnderstanding the impact of new projects on the existing project queueProviding improved resource allocation managementCollaboration and communication across and within project teamsAddressing the organizational change that is required to meet the vision of moving to the next level of project managementIntegration of existing project details into a new toolTask management and monitoring progress & closures
4 Pre-requisites for PPM Decide on a SDLC methodologyDefault SDLC methodology in PPM is IBM Rational Unified Process (RUP) based iterative Software Development Methodology since RUP can be applied to all types of projects universally. PPM is flexible enough to adapt to other methodologies such as Agile, Test Driven Development etc.Simplify data loadingImport project plans from CSV file format after creating phases and iterations in PPM. VIVA team can help with manual data entry of project data.Plan and implement a viable resource utilization strategyPPM provides resource leveling options for multiple projects. However, all tasks of each project resource should be loaded in PPM, and resources should perform tasks only in PPM.Update task/deliverable progress for reliable reportingThe heart of PPM reporting is task level update. PPM gives real-time reporting for status for each project at resource level and task level with built-in timesheet management. Resources have specified roles and need to perform task-level updates constantly for each project.4
5 Project Management – Key Project Data Resource mappingProject type selectionDurations – Project/ Phases/ IterationsS/W engineering disciplinesProject management functionsDeliverablesTask managementReporting
6 Project Management – Task management Low level integration (with all project functions)Captures data for EVMS and other reporting requirementsBuilt-in Security and date/ predecessor controlsIntegrates resources, duration and deliverablesAllows real- time updates of task progress
8 Portfolio Management – Dashboard View high level status summary of full project portfolioIdentify the overall status of portfoliosGet real-time visibility of project performance for each project on one screen using various colour coded statusAssess and communicate project status, select and prioritize initiatives, resources and assets across the project portfolio
9 Portfolio Management - Reports Identify portfolio issues and risksAnalyze business and resource capabilityView key project data such as overdue milestones or problem risksSet tolerance levels to reduce the amount of information shownView key resource supply and demand data for quick problem resource understanding in a project9
10 Profile Management - Timesheet Entry Updates time entry as the task assigned to a member is completed.Based on submission the time entries can be reviewed and approved by the Project Manager.10
11 Document Management – Repositories Uploads documents into repository and accomplishes hierarchical sign offSets baseline version for the uploaded documents11
12 Benefits of PPM Multiple project management Bugs, issues, risk & approval managementProject folderFull audit trail of changesUser workload analysisTask assignment, mapping, alerts and remindersProject reportsTimesheet & expense managementSearchDocument management (Version control)Resource cost rates and billing historyFinancial summaries with key earned value indices and variances
13 ContactVIVA USA INC Algonquin Road, Suite 425, Rolling Meadows, IL (847) ext. 223 Mobile: (847) Fax: (847)Thank you.
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