1. PRESENTATION TECHNIQUE

2. HOW TO PREPARE FOR A PRESENTATION ?
PLAN FOR THE PRESENTATION
ORGANISE MATERIALS
PREPARE SUPPORTING MATERIALS
PRACTISE

3. PLANNING FOR THE PRESENTATION
FOUR BASIC QUESTIONS….
1. WHAT IS THE SUBJECT MATTER?
2. WHO IS MY AUDIENCE?
3. WHAT IS THE PURPOSE OF MY PRESENTATION?
4. WHAT IS THE TIME AVAILABLE?

4. WHAT IS THE PURPOSE OF MY PRESENTATION?
TO IMPART KNOWLEDGE?
TO STIMULATE ACTION?
TO TEACH A SKILL?
TO DISSEMINATE SOME INFORMATION?
OR, ANYTHING ELSE?

5. OTHER ASPECTS… AUDIENCE COMPOSITION SOCIO-ECONOMIC STRUCTURE
LEVEL OF UNDERSTANDING
FAMILIARITY WITH THE SUBJECT
EXPECTATIONS
TIME
HOW MUCH TIME IS AVAILABLE?
HOW SHALL I MANAGE TIME ?

6. WHY DOES A PRESENTER RUN SHORT OF TIME?
HE PLANS TOO MUCH MATERIAL
GETS CARRIED AWAY IN ANSWERING QUESTIONS
GETS SIDE TRACKED
PAYS TOO MUCH ATTENTION TO TRIVIAL POINTS
GETS CARRIED AWAY WITH THE SOUND OF HIS OWN VOICE
ENJOYS BEING THE CENTRE OF ATTENTION
FAILS TO INDICATE TIME IN HIS PRESENTATION-NOTE

7. OTHER ASPECTS…CONTD CONTENT FACILITIES CLEAR CONCISE TO THE POINT
PHYSICAL FACILITIES
AUDIO-VISUAL AIDS
SUPPORTING MATERIALS

8. ORGANISING CONTENT...I ASCERTAIN RELEVANCE
GATHER MATERIALS AND JOT DOWN
EVERY BIT OF IDEAS & INFORMATION LIKE:
ILLUSTRATIVE EXAMPLES
FACTS AND FIGURES
POINTS FOR DISCUSSION
QUESTIONS TO POSE
EXERCISES TO ADMINISTER
JOKES/ ANECDOTES TO SHARE
REORGANISE NOTES IN LOGICAL ORDER
WORK OUT A MORE DETAILED OUTLINE
WRITE DOWN TEXT IN LONG HAND

9. ORGANISING CONTENT..II INTRODUCTION BODY CONCLUSION
TELL THEM WHAT YOU ARE GOING TO TELL THEM
OUTLINE THE SCOPE OF THE PRESENTATION
SHOW RELEVANCE OF SUBJECT TO PARTICIPANTS
KEEP INTRODUCTION BRIEF
BODY
TELL THEM
CHOOSE ONLY A FEW MAIN STATEMENTS AND BUILD ON THEM (MUST-SHOULD-NICE)
BACK-UP THESE MAIN STATEMENTS WITH EXPERIENCE, RESEARCH AND INFORMATION
ENRICH WITH SUPPORTING MATERIALS
CONCLUSION
TELL THEM WHAT YOU HAVE TOLD THEM
RETRACE CONTENTS CONCISELY
REINFORCE

10. SUPPORTING MATERIALS ILLUSTRATIONS POSTERS, LEAFLETS, CHARTS FLIP BOOK
GRAPHS, STATISTICS
EXAMPLES
CASE STUDIES
FILMS
SONGS AND SLOGANS
MATERIALS FOR DEMONSTRATION
REHEARSE WITH THE SUPPORTING MATERIALS

11. WHY VISUAL AIDS ? A PICTURE IS WORTH A THOUSAND WORDS
PROJECTS THOUGHTS AND IDEAS VISUALLY
GRABS ATTENTION
DEPICTS CONTENTS
FACILITATES COMPARISION
REDUCES LOAD ON PRESENTER’S MEMORY
PRESENTS NUMERICAL DATA GRAPHICALLY
SUSTAINS INTEREST BY BREAKING INTO THE VERBAL FLOW OF LECTURE
BRINGS VARIETY
EASY TO REMEMBER AND RECAPITULATE

12. A REFLECTION ON “PRESENTATION”
PRESENTATION IS LIKE AN ICEBERG !
IT IS ALL ABOUT MAKING A SUBJECT COME ALIVE !!
IT TAKES A LOT OF SELF-MOTIVATON TO MOTIVATE OTHERS TO LISTEN !!!
BELIEVE IN WHAT YOU ARE SAYING

13. MAKING A PRESENTATION ARRANGE EVERYTHING IN PROPER ORDER
FACE THE AUDIENCE WITH A SMILE
INTRODUCE YOURSELF BRIEFLY
INTRODUCE THE SUBJECT BRIEFLY
GO OVER MATERIALS AS PER PLAN
CONCLUDE
INVITE QUESTIONS
HANDLE QUESTIONS
THANK THE PARTICIPANTS

14. SOME USEFUL TIPS…I SMILE ! IT CONNECTS !
MAKE SELF- INTRODUCTION INTERESTING
GET PARTICIPANTS INVOLVED EARLY
MAINTAIN WIDER EYE CONTACT
BELIEVE IN YOURSELF & BE YOURSELF
TALK IN A NORMAL & AUDIBLE TONE
PRESENT A NEAT PERSONAL GROOMING
MAINTAIN A POSITIVE BODY LANGUAGE

15. SOME USEFUL TIPS…II USE SOME HUMOUR, IF YOU CAN
MODULATE YOUR VOICE; MAKE IT LIVELY
AVOID MANNERISMS; IT DISTRACTS
THINK ON YOUR FEET; BE ALERT
DO NOT USE JARGONS; YOUR AUDIENCE MAY NOT BE FAMILIAR WITH THEM
USE NOTES FOR REFERENCE ON POINTS, EXAMPLES, QUESTIONS & TIME ETC
TRY TO REMEMBER PARTICIPANTS’ NAMES

16. SOME USEFUL TIPS…III
FAMILIARISE WITH TRAINING AIDS AND USE THEM WITH CONFIDENCE
USE PAUSE & SILENCE TO GOOD EFFECT
USE RIGHT EXAMPLES AT RIGHT TIME
INVITE QUESTIONS
DON’T FORGET TO THANK PARTICIPANTS
CLEAR DECK AFTER PRESENTATION
PRACTICE
…PRACTICE ! ……&…
PRACTICE !!

17. GETTING ALONG WITH THE AUDIENCE
DO NOT TALK DOWN TO PEOPLE
DO NOT BEHAVE LIKE ‘THE EXPERT’
DO NOT PRETEND TO KNOW MORE THAN YOU ACTUALLY DO
DO NOT TALK TO OR AT PEOPLE…TALK WITH THEM
IT IS NOT ‘I’ AND ‘YOU’,…IT IS… ‘WE’
DO NOT EMBARRASS ANY ONE OR ALLOW OTHERS TO
AVOID UNACCEPTABLE LANGUAGE
DO NOT TAKE YOUR SUBJECT OR YOURSELF TOO SERIOUSLY
YOUR EGO IS NOT THAT IMPORTANT TO YOUR AUDIENCE
RECOGNISE THE VALIDITY OF OPPOSING VIEWPOINTS
SELF-DIRECTED HUMOUR IS ENJOYED BY EVERYONE
DO NOT BE JUDGEMENTAL ABOUT OTHERS

18. HOW TO ASK QUESTIONS ?
ASKING THE RIGHT QUESTON GENERATES PARTICIPATION
PREPARE A FEW QUESTIONS TO BE ASKED AT THE RIGHT TIME
ASK OPEN ENDED QUESTIONS:
BEGIN WITH ‘WHAT’ OR ‘HOW’
USE WORDS LIKE ‘THINK’, ‘FEEL’ OR ‘BELIEVE’
ASK PARTICIPANTS TO EXPLAIN, EXPAND OR ELABORATE
SOMETIMES GIVE THEM TIME TO REFLECT
USE PRESSURE OF SILENCE
AVOID LEADING OR LOADED QUESTIONS LIKE:
‘DON’T YOU AGREE THAT THIS IS VERY IMPORTANT?’
‘ISN’T THIS THE BEST WAY TO SOLVE THE PROBLEM?’

19. HOW TO FACE QUESTIONS ? FACING A QUESTION
CHECK TEMPTATION TO ANSWER EVERY QUESTION
REFLECT A QUESTION AT SOME ONE IN THE HOUSE
RESPOND TO QUESTIONS BEYOND THE TOPIC CAREFULLY
IF YOU DO NOT KNOW SOMETHING, SAY SO
GIVE YOURSELF TIME, IF NECESSARY
USE THE PARKING LOT IF NEEDED
GIVING A RESPONSE
RESPOND WITH ENCOURAGEMENT
HANDLE WRONG RESPONSES WITH CAUTION
PARAPHRASE SOMEONE’S RESPONSE CAREFULLY

20. THANK YOU
HAPPY PRESENTATIONS !!